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An AP Invoice Distribution form may be utilized for purchases up to $5,000.

If total purchase is less than $3,500, purchase the product(s) using the P-Card if at all possible. This is the most economical way to make a small purchase.

  • Preview the P-Card Prohibited Purchases/Restrictions List to determine if the P-Card can be utilized.
  • Determine if your requested Supplier will accept the P-Card.
  • Determine if there is an alternate Supplier that will accept the P-Card.
  • Purchase product, keeping a copy of the sales receipt for the Card Manager's files.

If unable to use the P-Card, review the Exceptions List for Small Purchases. If item does not appear on this list, the AP Invoice Distribution form may be utilized to make the purchase.