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Purchasing
Purchasing
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The major purpose of the Procurement Card Program is to reduce the amount of time spent and paperwork required when making small dollar purchases for the University.  This will reduce costs in many ways including reducing the number of purchasing orders and checks that must be printed and issued, and reducing the number of invoices that must be matched and paid.

The University has chosen to use the “per purchase” limitation as its primary tool in controlling card usage.  A reasonable monthly limit is also placed on the card based on anticipated usage.  However, there is no limit on the number of transactions a Cardholder can make in a day or month.

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PCARD POLICIES AND PROCEDURES, INCLUDING FORMS:

PCard Policies and Procedures:
PCard Expenditure Codes
PCard Purchasing Rules and Regulations
PCard System Quick Reference
 Frequently Asked Questions
Violations & Consequences

Forms:
SIUE Pcard Account Request Form
SIUE Pcard Account Request Form Instructions
Departmental Information Form
Cardholder Agreement
Departmental Card Manager (Reviewer) Agreement
Approver Agreement
Higher Transaction & Monthly Limit Request Form

Tax Exempt ID Numbers:
Walmart ID #41979
Lowes ID #179500019
Home Depot ID #1203936533
Best Buy ID #3003758169

Software Guide:
PaymentNet Training (PowerPoint)
PaymentNet Software Quick Reference (Word)

You must have Adobe Acrobat Reader installed in order to open forms. Please download the appropriate version from one of the links below:

Adobe Acrobat Download
Alternate (Text-Only) Adobe Acrobat Download Site

NOTE: These links to Adobe are to pages not under the control of Southern Illinois University and therefore SIU is not responsible for their content or suitability. The links are provided as a service to our customers. Once the download is completed, double-click the downloaded file to start the installation process, and follow the instructions on the screen to install the Adobe Acrobat Reader on your computer system.

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