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Purchasing
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Departments may purchase office equipment utilizing a P-Card up to $3,500. However, the purchase of fax machines and copiers are prohibited from the P-Card.   Fax machines are coded as Telecommunications and cannot be purchased on a P-Card.  Copy machines are provided through a Prime Vendor Contract from Watts Copy Systems.

If the equipment is being delivered directly to the Department on a P-Card, the Department is responsible for verifying the Supplier has a current Certificate of Insurance on file with Purchasing. Call Purchasing, 650-2859, or e-mail Jennifer Cox.

If requested equipment totals $5,000 or more, a Purchase Requisition will be required.

Item Classification

CUSAS

CUSAS CODE

AIS OBJECT CODE

DESCRIPTION

COMMODITIES

1394

4630

Office and Library Equipment, Not Exceeding $100

EQUIPMENT (Exceeding $100)  

1510

4471

Office Furniture and Equipment

The selection of the proper account depends on both the item purchased and the purpose to which the item is used.  Account codes listed are the most frequently used.


Vendor Resources:


 AIS VENDOR LIST FOR FURNITURE: OFFICE (425)
AIS VENDOR LIST FOR OFFICE MACHINES, EQUIPMENT & SUPPLIES (600)

AIS VENDOR LIST FOR OFFICE MECHANICAL AIDS, SMALL MACHINES & APPARATUSES (RECYCLED) (605)



State of Illinois Central Management Services Certified Vendor(s) Search

St. Louis Minority Business Council Minority Vendor(s) Search (User ID: deast1 password: minority10)
North American Industry Classification System (NAICS) Codes

State of Missouri MBE/WBE Directory

Federation of Women Contractors Directory


State of Illinois Central Management Services Commodity Code(s).   Use these Code(s) with the State of Illinois CMS Search Website.

Classification Category

Commodity #

Classification Name

OFFICE MACHINES:

5081003

Cash Registers

OFFICE MACHINES:

5081004

Time Stamps

OFFICE MACHINES:

5081006

Adding Machines and Calculators

OFFICE MACHINES:

5081009

Addressing and Mailing Equipment

OFFICE MACHINES:

5081075

Barcode/IButton Systems & Portable Handheld Readers/Scanners

OFFICE MACHINES:

5081150

Banking and Bookkeeping Equipment

OFFICE MACHINES:

5081222

Bursters, Collators and Decollators

OFFICE MACHINES:

5081258

Dictation Equipment and Supplies

OFFICE MACHINES:

5081293

Bindery Equipment

OFFICE MACHINES:

5081294

Duplicating Equipment and Supplies

OFFICE MACHINES:

5081295

Shredders

OFFICE MACHINES:

5081371

Peripherals, Data Processing

OFFICE MACHINES:

5081561

Electronic Filing Equipment

OFFICE MACHINES:

5081568

Photocopy Equipment and Supplies (Not Paper)

OFFICE MACHINES:

5081570

Fax Supplies

OFFICE MACHINES:

5081571

Facsimile Equipment

OFFICE MACHINES:

5081804

Typewriters and Intelligent Typewriters


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