Southern Illinois University Edwardsville Logo
Apply to SIUE
Purchasing
Purchasing
Institutional Header
The University may pay the moving expenses of new Faculty and Staff, when appropriate. Names of recommended moving companies that offer discounted rates for SIUE Employees are listed on the SIUE Employee Discount Program page.

Responsible Party

Action

Department

Determines the appropriate reimbursement of a new Faculty or Staff Member.

Completes Moving Expense Certification form and forwards to Purchasing via the appropriate Vice Chancellor's office.

Purchasing

Receives completed Moving Expense Certification form.

Reviews Moving Expense Certification form for:

  • Proper taxable and nontaxable reimbursement breakdown
  • Social Security Number
  • Proper Signatures
  • Method of Payment

If method of payment is "to pay the Moving Company directly," faxes a Letter of Authorization, stating dollar amount the University will be responsible for, to the Moving Company.

Upon receipt of invoice from the Moving Company, or receipts of paid moving expenses from the individual, prepares and submits an Invoice Distribution Form to Accounts Payable with attachments for payment/reimbursement.

Accounts Payable

Receives Invoice Distribution Form with attachments.

Enters information as "Employee Expense" into AIS system.

Writes and mails check to the moving company or individual.

Human Resources Payroll

Receives a Report of taxable reimbursements to be paid to the individual for proper income tax withholding.