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Purchasing
Purchasing
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Type Of PO

Departmental Receipt Required?

Invoice Distribution Form Required?

Standard, 2-way match, Direct Delivery

No

Yes

Standard, 3-way match, Direct Delivery

Yes

No

Standard, 3-way match, Standard Delivery

No

No


I. Terms & Definitions:

A. Purchase Order Types:

1. Standard Purchase Order:

A one time order issued to a Supplier for a particular item or service.

2. Standard Purchase Order:

A multiple payment order issued to a Supplier for a particular item or service over a period of time.

B. Matching Types:

1. 2-way match:

No Receipt is required. Payment is made by matching the purchase order and the Supplier's invoice.

2. 3-way match:

A receipt by the Department or by Central Receiving is required. Payment is made by matching the purchase order, the receipt and the Supplier's invoice.

C. Receipt Routing:

1. Direct Delivery:

Delivered directly to the Dept. location by the Supplier or Dept. picks up.

2. Standard Delivery:

Delivered to Central Receiving.

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