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Under the Illinois Procurement Code, no purchase order or payment may be issued to a University/State employee or a member of an employee's immediate family, unless such a purchase is approved, prior to the commitment of funds unless such purchase is approved prior to the commitment of funds by the President of the University or his designee and approved by the Procurement Policy Board.

In the event that any such order is contemplated, Purchasing must be notified with sufficient lead-time to request an exception status from the President or designee and the Procurement Policy Board.  It should be noted that there is no assurance that such approval will be granted.

A purchase requisition and a Conflict of Interest Review Request Form (page 2 & 3 only) should be forwarded to Purchasing prior to placing an order for any goods or services to an employee or to an immediate family member of a University employee.  This applies to all orders regardless of the dollar amount or method of procurement.

Responsible Party


Fiscal Officer

Prepares Conflicts of Interest Review Request Form (pages 2 & 3 only) to be submitted with the Purchase Requisition or AP Invoice Distribution Form or Contractual Service Voucher and forwards to Purchasing for approval.


Reviews the form, makes appropriate determination, completes checklist cover page and attachments and forwards letter of recommendation for administrative approval.

Issues Purchase Order or contract or notifies department if request is rejected.

Please contact Nancy Ufert Fairless at or call x3187 with questions.

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