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Purchasing
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The PCard may be used when purchasing computer accessories and upgrades, which are under the Department’s single transaction limit.  If purchase totals less than $5,000, the AP Invoice Distribution Form may be utilized. If the Supplier will not accept the P-Card or the dollar amount exceeds the Department’s single transaction limit or $5,000, the request should be submitted on a Purchase Requisition and forwarded to Purchasing.

For P-Card purchases:

Any single item with a unit price of $100 or more is considered (and should be coded as) equipment.  Purchases of this type must be reported to Fixed Assets in Accounting via an Equipment Transaction form.

NOTE:

Upgrading of existing equipment is considered to be an equipment purchase and must be capitalized to the existing piece of equipment. 

Replacement of like and/or similar computer components should not be capitalized.  Purchases of this type are considered to be contractual in nature and should be coded as contractual services (repair).

For more information about purchases over $5,000, see Purchasing Instructions.

Item Classification

CUSAS

CUSAS CODE

AIS OBJECT CODE

DESCRIPTION

COMMODITIES

1304

4545

Office and Library Supplies

COMMODITIES

1308

4539

Educational and Instructional Materials and Supplies

COMMODITIES

1394

4630

Office and Library Equipment, Not Exceeding $100

EQUIPMENT (Exceeding $100)

1510

4471

Office Furniture and Equipment

The selection of the proper account depends on both the item purchased and the purpose to which the item is used.  Account codes listed are the most frequently used.


Vendor Resources:


AIS VENDOR LIST FOR COMPUTER HARDWARE & PERIPHERALS FOR MICROCOMPUTERS (204)

AIS VENDOR LIST FOR COMPUTER HARDWARE & PERIPHERALS FOR MINI & MAIN FRAME COMPUTERS (206)
AIS VENDOR LIST FOR COMPUTER ACCESSORIES & SUPPLIES (207)

 AIS VENDOR LIST FOR COMPUTER HARDWARE & PERIPHERALS FOR MICROCOMPUTERS (208)

AIS VENDOR LIST FOR OFFICE MACHINES, EQUIPMENT & SUPPLIES (600)



State of Illinois Central Management Services Certified Vendor(s) Search

St. Louis Minority Business Council Minority Vendor(s) Search (User ID: deast1 password: minority10)
North American Industry Classification System (NAICS) Codes

State of Missouri MBE/WBE Directory

Federation of Women Contractors Directory


State of Illinois Central Management Services Commodity Code(s).   Use these Code(s) with the State of Illinois CMS Search Website.

Classification Category

Commodity #

Classification Name

COMPUTERS; LAPTOP, PERSONAL AND PRINTERS:

7377373

Printers

OFFICE MACHINES:

5081371

Peripherals, Data Processing

COMPUTER SUPPLIES:

5083860

Computer Supplies, Miscellaneous (Not Paper)

COMPUTER SUPPLIES:

5083858

Computer Tape

COMPUTER SUPPLIES:

5083857

Diskettes/Printwheels

COMPUTER SUPPLIES:

5083859

Data Tape Cartridges

OFFICE SUPPLIES:

5112570

Ribbons: Calculator, Typewriter, Computer and Word Processing

PRINTING MACHINERY AND SUPPLIES

5096645

Printing Equipment

PRINTING MACHINERY AND SUPPLIES

5096646

Laser Printer Cartridges and Supplies


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