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Purchasing
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All advertisements must have the following written approvals prior to the initiation of the transaction.

Ads for employment must be approved by:

  • Appropriate Vice Chancellor
  • Affirmative Action Office
  • Media and Communication Resources

If accepted by the Supplier, the P-Card may be used for dollar amounts up to the Department’s single transaction limit. 

The above listed approvals are required and must be kept by the P-Card Manager as part of the permanent P-Card transaction record for auditing purposes.

If processed as a Purchase Requisition, the approved signature(s) must be received prior to the submission to Purchasing.  A copy of the advertisement should be attached to the Purchase Requisition, along with a price quotation from the proposed Supplier. 

It is the responsibility of the Fiscal Officer to assure all required signature(s) have been received. 

The Purchase Requisition should state if the advertisement needs to be mailed/faxed or if the Supplier already has a copy.  This could prevent duplication.

Note:  Purchasing will not be held responsible for unreasonable or undisclosed deadlines.

Item Classification

CUSAS

CUSAS CODE

AIS OBJECT CODE

DESCRIPTION

Contractual Services

1273

4703

Advertising

The selection of the proper account depends on both the item purchased and the purpose to which the item is used.  Account codes listed are the most frequently used.

Vendor Resources:


AIS VENDOR LIST FOR AMUSEMENT, DECORATIONS, ENTERTAINMENT, TOYS, ETC. (037)
AIS VENDOR LIST FOR SIGNS, SIGN MATERIALS, SIGN MAKING EQUIPMENT, & RELATED SUPPLIES: MESSAGE, COMPUTERIZED (801)
AIS VENDOR LIST FOR COMMUNICATIONS & MEDIA RELATED SERVICES (915)
AIS VENDOR LIST FOR MASS TRANSPORTATION - RAIL VEHICLE PARTS AND ACCESSORIES (557)

State of Illinois Central Management Services Certified Vendor(s) Search

St. Louis Minority Business Council Minority Vendor(s) Search (User ID: deast1 password: minority10)
North American Industry Classification System (NAICS) Codes

State of Missouri MBE/WBE Directory

Federation of Women Contractors Directory

State of Illinois Central Management Services Commodity Code(s).   Use these Code(s) with the State of Illinois CMS Search Website.

Classification Category

Commodity #

Classification Name

Service:  Advertising

S100100

Advertising and Graphics

Service:  Advertising

S100200

Media Buys Radio/TV

Service:  Advertising

S100250

Misc. Advertising

Service:  Advertising

S100300

Newspaper Publishing

Service:  Advertising

S100400

Radio Broadcasting

Service:  Advertising

S100500

Recording Studio

Service:  Advertising

S100600

Video Tape Service

 
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