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Office of the Provost

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Faculty appointments are normally full or part-time appointments requiring duties of teaching and/or research and service over the period of an academic year of nine months. However, such appointments may cover greater or lesser periods of time. Control ling considerations in the identification of a faculty appointment are (1) the nature of the duties as described above, and (2) the title of the position (usually Professor, Associate Professor, Assistant Professor, Instructor, Lecturer, or variations of these). Faculty appointments do not qualify for vacation benefits unless they are made on a fiscal-year basis of twelve months. In such case, if the appointment is full-time, vacation entitlement occurs at the rate of 2-1/12 days per month. A part-time faculty appointment on a fiscal year basis also qualifies for vacation credit prorated according to the percentage of the appointment.

Professional Staff and Administrators

Professional staff and administrative appointments are normally full or part-time appointments requiring other than faculty duties such as administrative work or specialized assignments of a non-teaching or non-faculty/research character. They are usually made on a fiscal year basis of 12 months, but may be made for lesser periods of time. Whatever the period of time, they are characterized as fiscal appointments. Such appointments qualify for vacation benefits if they cover periods of at least six months . Vacation entitlement occurs at the rate of 2H days per month prorated according to the percentage of appointment.


Employees entitled to vacation benefits are expected to perform their assigned duties according to regular recognized working hours of each workday. They are of course entitled to the benefit of established University-wide holidays.

University employees entitled to vacation benefits may accumulate up to fifty days of unused vacation. Such employees or their estates shall be eligible to receive payment of accumulated vacation credit at the time of termination due to retirement, volun tary termination or death.

Employees may not be granted anticipated but unearned vacation credit. This means that vacation must be credited at the end of each month at the rate of 2-1/12 days per month. The maximum accumulation rule of fifty days shall be applied as of July 1 of each year.

The convenience of the University and its work needs shall govern the scheduling of vacation.

Faculty, professional staff, and administrative employees who are entitled to vacation benefits may carry over vacation credit to succeeding years regardless of whether their appointment status is continuing or term, subject of course to the limitation of fifty days accumulation. However, term appointees whose appointments are not to be renewed following one or more years of service shall not receive payment for vacation credit at the time of termination. It shall be the responsibility of supervisors to arrange work schedules so that such employees will have opportunities to take earned vacation prior to termination. The same shall apply to all faculty, administrative, or professional staff employees who are involuntarily terminated. Such employees sh all use accumulated vacation prior to the last day of employment. Exceptions may be made only in cases in which the services of such employees are so urgently needed as to preclude the scheduling of vacation prior to termination. In these circumstances cash payment may be made at the time of termination if advance authorization has been received from the appropriate Vice Chancellor.

A person reassigned from a fiscal year basis in which vacation was accumulated to an academic year appointment shall not be paid for such accumulation at the time of reassignment. The vacation credit shall be payable at the time of retirement, resignation , or to an estate at the time of death. Should a person move from an appointment qualifying for vacation credit to a non-qualifying position and then back to a qualifying appointment, any credits earned in the first appointment shall have application in the succeeding qualifying position.

An employee whose appointment qualifies for vacation benefits shall continue to earn vacation credit while on educational leave with pay, while on vacation, while on sabbatical leave whether for six months with full pay or twelve months at half pay, and w hile on sick leave. Persons employed under an arrangement wherein an external grant provides the salary shall be entitled to vacation benefits if salary funds are channeled through University payroll facilities. Provision for vacation shall be incorpora ted in external grant arrangements according to which salaries are paid. Vacation under these circumstances must be taken during the life of the grant.

For persons serving in administrative positions, a period of vacation in excess of two continuous weeks will require special approval by the Provost and Vice Chancellor, the appropriate functional area director, or the President.

Employees may not earn vacation credit while on leave without pay.

Holidays recognized by the University are not chargeable to vacation.

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