Preamble: Board of Trustees policies 2 Policies C-3-(b-S) provide that sabbatical leaves for faculty shall be granted only on the basis of an approved plan designed to improve the professional performance of the applicant and benefit the institution. What follows are the SIUE policies pertaining to the implementation of that Board policy.
1. Continuing members of the academic faculty may become eligible for sabbatical leave upon completion of a period of meritorious service as defined by this policy. Such leave shall be granted for purposes of (1) research or creative activity that will enhance the faculty member's academic and professional stature and contribute to the academic reputation of the University, and (2) scholarly study to advance knowledge in the discipline or other areas of professional expertise.
2. A continuing member of the academic faculty shall become eligible for a full sabbatical leave at the end of not less than six years of full-time service from the initial date of full-time appointment or six years of full-time appointment from the terminal date of a previous sabbatical leave. With the exception of faculty time paid through an external grant, all time spent on unpaid leave of absence shall be excluded in determining years of service. Full sabbatical leave may be granted for a maximum period of six months at one hundred percent of salary or for twelve months at fifty percent of salary.
3. A continuing faculty member shall become eligible for a partial sabbatical leave at the end of not less than three years of full-time service from the initial date of full-time appointment or three years of full-time appointment from the terminal date of a previous sabbatical leave. With the exception of faculty time paid through an external grant, all time spent on unpaid leave of absence shall be excluded in determining years of service. Partial sabbatical leave may be granted for a maximum period of six months at fifty percent of salary.
4. Funds shall not ordinarily be provided for replacement of a person on sabbatical leave. The affected unit shall be expected to assume the work load. The dean or director shall include a statement regarding the programmatic and budgetary feasibility of every application for sabbatical leave.
5. When a sabbatical request has been approved on its merit but deferred in the interest of the department, school, or University, eligibility for the first leave shall be retained and the time interval to establish eligibility for a subsequent sabbatical shall be counted as if the sabbatical had been granted, except that no person shall receive a full sabbatical leave more often than once in five years. Approval for such deferment must have the concurrence of the Department Chairperson, the School or College Dean, and the Provost. Deferments should be limited to no more than twelve months unless special conditions exist as agreed to by the faculty member, Chair, Dean, and Provost. If sabbaticals are taken after more than a year’s deferment, updated materials may need to be provided. Substantial changes may be subject to review.
6. A recipient of a sabbatical leave may receive financial assistance from sources other than the University, provided that specific arrangements have received administrative approval. Sources other than the University shall for the purposes of this paragraph include externally funded grants, contracts, and fellowships awarded to the University for support of the plan of the recipient's sabbatical leave. However, during the period of sabbatical leave a faculty member shall not engage in salaried work for another employer unless such arrangement has received prior approval of the Provost and the Chancellor, through submission of the form titled Approval Request for Non-University Employment by Full-Time Faculty.
Vacation entitlement shall not accrue during the period of sabbatical leave except that a faculty member appointed to a twelve month assignment shall routinely accrue vacation entitlement during a sabbatical leave.
1. A faculty member who is granted sabbatical leave shall recognize an obligation at the termination of the leave, to return to the University for a period of service not less than the duration of the leave. Faculty members shall submit written reports of sabbatical leave accomplishments to the Department Chair by October 31 for spring or summer sabbatical leaves (including year-long leaves ending in the spring or summer) and March 31 for fall sabbatical leaves (including year-long leaves ending in the fall). The reports shall be reviewed by the Department Chair and the School or College Dean and forwarded to the Provost within thirty (30) days of receipt.
Criteria for Evaluation of Sabbatical Requests
1. evidence that the conduct of the project will improve the professional performance of the faculty member;
2. evidence of preparation and planning;
3. evidence of professional qualifications to carry out the project;
4. probability of successful completion of the project;
5. explanation of why the sabbatical is important to the project;
6. significance of the project.
Procedures for Administration of the Sabbatical Leave Policy
1. A letter of intent shall be filed with the chairperson or director by September 1 prior to the academic year of the sabbatical.
2. An application shall be filed with the Provost through the Department Chair and Dean by November 1. (See below for Application Guidelines).
3. The application must be accompanied by a .statement from the Department Chairperson indicating how the responsibilities of the applicant would be met during the leave. The statement should include courses normally taught, independent study and graduate research for which the faculty member is responsible, and significant committee assignments. This statement shall be endorsed by the Dean.
4. The Provost and Vice Chancellor for Academic Affairs will review all applications for sabbatical leaves submitted by deans and directors, notify the respective dean or director about his/her recommendation concerning each application, and forward his/her favorable recommendations to the Chancellor. The Chancellor will review applications recommended by the Provost and submit his/her recommendations to the President and to the Board of Trustees, which makes the final decision concerning the grant of a sabbatical leave.
5 The school/college shall adopt one of the following two methods for awarding full sabbatical leaves. Once adopted by a unit, the method applies to all sabbatical leaves granted within the unit. A school/college which wishes to adopt option b must develop and receive the Provost's approval of a plan to fund the option proposed.
a. Faculty shall be granted four and one-half months of sabbatical leave at one hundred percent of salary, or twelve months of leave at fifty percent of salary. A maximum of 13 percent of the total number of continuing and tenured faculty of that school may be on sabbatical in the same year.
b. Faculty shall be granted six months of sabbatical leave (one semester and the 1.5 summer months immediately preceding or following the semester of sabbatical) at one hundred percent of salary, or twelve months of leave at fifty percent of salary. A maximum of 10% of the continuing and tenured faculty of that school may be on sabbatical leave in the same year. Money for this option shall not be obtained from the summer budget.
A partial sabbatical leave could be accommodated within these provisions as well.
SABBATICAL APPLICATION GUIDELINES
I. The Application must be accompanied by the official University form titled Application for Sabbatical Leave.
II. Please respond to the following on separate sheets.
A. Previous Sabbatical Activity
Give the dates of all previous sabbatical leaves at Southern Illinois University Edwardsville, and describe the primary focus and results of each leave.
B. Procedures For the Sabbatical Work (approximately 1,000 words)
1. Describe the activities or work which you expect to undertake during this proposed sabbatical leave. This should include an explanation of the project’s significance to you and of its possible role in the furtherance of knowledge in your field. You should also include a timetable for your work. The description should help the reviewers to understand the relation of the proposed activities to your career in departmental, University, disciplinary, and other appropriate contexts
2. If the requested sabbatical leave is for the preparation of written work, please attach an outline.
3. Describe where you will work during the sabbatical, and justify the location. Identify any institutions, agencies, or persons with which (or whom) you will work.
4. Have you applied or will you apply to any external agency or group for funding for your work while you are on sabbatical? If so, please identify the agency and the status of the funding. If you have received funding, how will such funding support your sabbatical endeavors?
C. Anticipated Sabbatical Results
1. List the anticipated results of the creative activity, research, or investigation you plan to undertake during the requested sabbatical leave.
2. Describe the significance of the anticipated results for the University, for the discipline, and for you.
3. What criteria can the University and you use in determining whether your sabbatical was successful?
D. You must attach an up-to-date vitae.