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Alcoholic Beverages

Student Alcoholic Beverages Policy - 6C3

  1. Rationale for Alcoholic Beverages Policy

    The use of alcoholic beverages on any property controlled by Southern Illinois University Edwardsville is restricted by the laws of the State of Illinois and the regulations of the University. Pursuant to the Regulations Governing Alcoholic Beverages at SIUE, the following guidelines have been approved by the Chancellor, and filed with the President, and shall apply to the use of alcoholic beverages at Southern Illinois University Edwardsville. To mitigate abuse and honor its obligation under State law, the University has established these policies and procedures to regulate consumption of alcoholic beverages by students on University property and at University sponsored activities. Persons who violate these policies and procedures shall be held accountable for their actions and subject to disciplinary, criminal prosecution and/or civil action.

    The University acknowledges that students are adults and are expected to obey the law and take personal responsibility for their conduct. Consumption of alcoholic beverages shall be considered a privilege and shall be permitted consistent with State law and University regulations, and only if such use does not interfere with the educational environment of the University. The University will not intrude into the personal lives of students on or off campus nor invade their privacy by intrusive searches.

    SIUE affirms its institutional role to encourage mature reflection and a free and thoughtful choice of alternatives. The University acknowledges that students may choose to use alcoholic beverages; however, the University expects deliberate consideration of personal responsibility and accountability.

  2. Definitions of the Terms used in the Student Alcoholic Beverages Policy

    The following are definitions of terms used in this policy.

    Alcoholic Beverages-Includes beer, wine, malt liquor or any beverage containing an intoxicating ingredient such as whiskey, gin, rum or other fermented or distilled liquor.

    Registered Apartment Event Host(s)-A host must be:

    • currently enrolled student
    • twenty-one (21) years of age or older
    • resident in the apartment hosting the event

    The host must assume responsibility for the event and sign the Event with Alcohol Application form and agree to remain alcohol and drug free throughout the event. The host must obtain all signatures on the application form from the residents of the apartment. Registered Apartment Event With Alcoholic Beverages-A gathering of nine or more people (enrolled students and/or guests) at which alcoholic beverages are present on University Housing property. All residents of the apartment must sign the Event with Alcohol Application agreeing that the event may take place in their apartment.

    Student-One who is registered, or enrolled, or who has paid tuition, fees, or other University costs for credit or non-credit instructional activities.

    Student Conduct and Student Grievances: Rights and Responsibilities-The University policy that sets forth the rights and responsibilities of students. It also contains the disciplinary procedures that apply when social misconduct occurs. For brevity, this document will be referred to as Student Conduct and Student Grievances.

    Student Organizations-Student organizations which are under University jurisdiction and are registered with the Kimmel Leadership Center.

    University Property-Property owned or controlled by the Board of Trustees of Southern Illinois University.

    University Sponsored Events-Any officially sanctioned field trip, conference or activity supported by University funds.

  3. Regulations Regarding Alcoholic Beverages on University Property

    1. Illinois State law prohibits the purchase, attempt to purchase, consumption, possession or transportation of beer, wine, or distilled spirits by persons under the age of twenty-one (21).

    2. In compliance with Illinois State law, open containers of alcoholic beverages in a motor vehicle are prohibited.

    3. Intoxication, as well as associated harm to others or damage to public or private property is prohibited.

    4. Operating a motor vehicle under the influence of alcohol on University property is prohibited. The driver is subject to arrest in accordance with applicable Illinois state law and may also be subject to disciplinary sanctions as listed in the Student Conduct and Student Grievances.

    5. Student organizations may not sponsor events on University property where alcoholic beverages are present. Violators may jeopardize their University privileges and may be subject to disciplinary action.

    6. Selling alcoholic beverages without a license is prohibited.

    7. Students may not use the driver's license and/or identification card of another to purchase alcoholic beverages on University property or at University sponsored events.

    8. No student or student organization shall purchase, deliver, serve or otherwise procure alcoholic beverages for a student or guest under 21 years of age.

    9. Student organizations may not advertise on University property that events to be held off-campus will have alcoholic beverages present. Advertisements may not imply or suggest by symbol or name any reference to alcoholic beverages. (e.g., shot glasses, wine glasses, keg, and so forth)

    10. Student fee revenue cannot be utilized for activities where alcoholic beverages are given away, sold, or otherwise provided to those present.

    11. Alcoholic beverages may not be given as prizes for activities sponsored by student organizations.

    12. Use of alcoholic beverages must not be a part of membership recruitment or initiation processes by any student organization.

      Pursuant to Public Act 82-557, it is necessary but not sufficient that 1) an activity be identifiable as a "conference-type" or "convention-type" activity or as a "cultural, political, or educational" activity in order for the University to permit the sale, delivery, possession, and/or consumption of alcoholic beverages at such activity; and, 2) that faculty or staff of the University, members of an organization of students, or alumni must be "active participants" in the "conference and/or convention-type activity" in order for the University to permit the sale, delivery, possession and/or consumption of alcoholic beverages at such activity on designated University premises.

      The University assumes no responsibility for any liability incurred as a result of an individual's actions including actions that are a violation of these regulations or of any applicable Illinois state laws governing the use and consumption of alcoholic beverages.

  4. University Housing Alcoholic Beverages Regulations

    Each resident of University Housing is responsible for informing his/her guests of these regulations and ensuring that the guests are in compliance with University policy on alcoholic beverages. The resident may be subject to disciplinary action for guests' non-compliance with these regulations. Non-student guests may be subject to civil and criminal action for violation of these regulations. All guests who visit University Housing are subject to the following regulations.

    1. Residents of University Housing, and their guests who are 21 years of age or older, who choose to possess or consume alcoholic beverages may do so in the following places and/or circumstances, except for the provisions of policy 6C1 paragraphs 2 - 4 (Regulations Governing Alcoholic Beverages at Southern Illinois University Edwardsville).

      1. If alcoholic beverages are possessed or consumed, then those beverages must be present only in private living areas which will be defined as the individual living unit of the resident. A private living area does not include areas such as lounges, indoor recreational areas, breezeways, hallways, stairwells, balconies, parking lots, patios, multipurpose rooms, laundry areas, libraries, grounds surrounding any University building or other public areas.

      2. Those students who are 21 years of age or older may bring alcoholic beverages into apartments; however, alcoholic beverages may only be carried into the apartments in covered non-transparent bags. If the alcoholic beverages are clearly visible, the alcoholic beverages will be confiscated and destroyed. Violation of this provision of the policy may result in disciplinary sanctions as listed under Part D in the Student Conduct and Student Grievances.

      3. Alcoholic beverages carried or transported in containers which are open will be confiscated and destroyed. Violation of this provision of the policy may result in disciplinary sanctions as listed under Part D in the Student Conduct and Student Grievances.

    2. Containers holding more than one gallon of alcoholic beverages are prohibited on University property and will be confiscated.

    3. Unregistered and/or unapproved events at University Housing where alcoholic beverages are present and where nine or more people are gathered are strictly prohibited. Unregistered and unapproved events shall be considered a violation of this policy and violators will be subject to disciplinary action in accordance with Student Conduct and Student Grievances.

  5. Regulations for Registered Apartment Events With Alcoholic Beverages Present

    1. The following regulations apply to apartment events at which alcoholic beverages are present:

      1. One host who is a currently enrolled student and who is 21 years of age or older and a resident of the apartment sponsoring the event must be identified.

      2. An "Apartment Event with Alcohol Application" must be completed by the host and signed by all residents living in the apartment and returned to the Cougar Village Commons desk at least three business days before the event.

      3. The application will be forwarded to the appropriate area coordinator who will approve or not approve the event based on the regulations stated in this policy. The area coordinator will notify the host of the status of the application 24 hours before the event.

      4. If this is the first time the student is hosting an event with alcoholic beverages, the area coordinator will meet with the host and explain the regulations.

      5. The host must agree to satisfy the responsibilities of hosts listed in Section VI.

    2. Registered apartment events with alcoholic beverages must be limited to no more than 20 people (including residents, host, and/or guests) for a first floor apartment, and to no more than 15 people for a second floor apartment.

    3. If a minor(s) lives in the apartment where the event with alcoholic beverages is being held, it is his/her responsibility, as well as the host's to make certain that he/she is not served and does not consume alcoholic beverages. If all the residents of the apartment are minors, an event with alcoholic beverages is prohibited in that apartment.

    4. Registered apartment events with alcoholic beverages are required to end by 1:30 a.m. An event with alcoholic beverages present is prohibited in University Housing during the entire week of final examinations.

    5. The Director of University Housing, or his/her designee, may approve no more than two (2) events with alcoholic beverages present in any one apartment building during any twenty-four hour period. The Director or designee may approve only one event with alcoholic beverages present in any one apartment during any twenty-four hour period.

    6. In accordance with Illinois State laws, at registered apartment events with alcoholic beverages present, money may not be collected for any reason or donated prior to, during, or after the event unless a valid license issued by the Illinois Liquor Control Commission and the Local Liquor Control Commission has been obtained. All licenses issued by the Illinois Local Liquor Control Commission must be brought to the attention of the Vice Chancellor for Administration. Use of chips, tickets, or similar tokens as substitutes for cash is a violation of this policy and is prohibited.

    7. A student may not serve alcoholic beverages to any person who appears to be intoxicated. Some indicators of intoxication include slurred speech, staggering, the smell of alcohol on the person, bloodshot eyes, and belligerent behavior. This is not to be construed as a definition of intoxication; however, these indicators are intended to be useful to hosts and other students.

    8. No activity that promotes the rapid and irresponsible consumption of alcohol will be tolerated. These activities include, but are not limited to, "chugging" of alcoholic beverages, competitive drinking activities, and activities that employ peer pressure to entice people to consume alcoholic beverages.

  6. Responsibilities of Hosts

    1. At an event with alcoholic beverages, the host(s) is responsible for ensuring that the rights of all persons are respected, including the right to a quiet environment for sleeping and studying.

    2. The host(s) is responsible for ensuring that only those students who are 21 years of age or older possess and/or consume alcoholic beverages at an approved event. Each host must have a plan for ensuring that only those individuals who are 21 years of age or older are served alcoholic beverages. The plan must be explained on the Event with Alcohol Application form.

    3. The host(s) is responsible for the conduct of guests during the event and is expected to exhibit conduct compatible with acceptable standards as defined in the Student Conduct and Student Grievances document. If the guests are students, they shall be expected to follow the acceptable standards of conduct as defined in the Student Conduct and Student Grievances document.

    4. At a registered apartment event, the host(s) is responsible for compliance with Illinois State laws regarding alcoholic beverages.

    5. The host(s) is responsible for ensuring that persons who appear to be intoxicated are not served alcoholic beverages.

    6. The host(s) must remain alcohol and drug-free throughout the entire event.

    7. Non-alcoholic beverages (other than water) and food must be provided in appropriate amounts in a clearly visible and accessible area throughout the duration of the event. The amount of non-alcoholic beverages must be at least equal to, if not greater than, the amount of alcoholic beverages present.

    8. Any host(s) who does not comply with this alcoholic beverages policy will be subject to disciplinary action.

  7. Sanctions and Enforcement

    Southern Illinois University Edwardsville considers violation of this alcoholic beverages policy unacceptable and violators shall be disciplined in accordance with the severity of the violation. Sanctions for social misconduct and procedures for handling allegations of social misconduct are in the Student Conduct and Student Grievances: Rights and Responsibilities document. Sanctions listed in that document may be accompanied by additional conditions, including appropriate counseling, participation in educational programs, and/or University or community service. Students will be disciplined if their use of alcohol or drugs precipitates disorder, public disturbances, danger to themselves and/or others, or leads to property damage. Any violation of Illinois State law may result in criminal prosecution and/or civil action.

Recommendations for Registered Student Organizations Events With Alcoholic Beverages Present Held Off University Property

  1. The sale of alcoholic beverages within the State of Illinois is permitted only when an individual is properly licensed.

  2. Individuals sponsoring the event should implement precautionary measures to ensure that alcoholic beverages are not accessible or served to persons under the legal drinking age or to persons who appear intoxicated. These may include, but are not limited to, prior training in serving alcoholic beverages and checking identification throughout the event.

  3. At events with alcoholic beverages present, direct access to alcoholic beverages should be limited to the person(s) designated as the server(s). Serving of alcoholic beverages should be confined to an area designated for that purpose.

  4. Non-alcoholic beverages should be available and identified at the same place as the alcoholic beverages and should be at least as prominent as the alcoholic beverages.

  5. A reasonable portion of the budget should be designated for the purchase of food items unless guests are bringing food.

  6. Events should not include any form of "drinking contest" in their activities or promotion. Alcoholic beverages should not be offered as prizes.

  7. The sponsoring organization(s) should have dram shop and host liability insurance coverage. The sponsoring organization(s) should take responsibility for being fully informed of liability laws and any applicable insurance requirements.

Approved by Chancellor effective 2/3/03
This policy was issued on February 6, 2003, replacing the November 20, 2002 version.
Document Reference: 6C3
Origin: OP 6/1/93; OC 2/3/03

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