In soliciting extramural support, prior consideration should be given to maintenance of instructional objectives, and opportunities should be sought that will provide for professional growth of the staff. To assure that sponsored support is compatible with University objectives and to avoid unnecessary duplication of programs, the Office of Research and Projects coordinates all grant and/or contract proposal applications with extramural agencies.
If an application is submitted to an extramural agency without following University policy and guidelines, the University is under no obligation to accept the award, and appropriate disciplinary action will be taken by the institution. A summary of University policy and guidelines regarding review and approval of Externally Financed Projects follows:
When a proposal is judged to be ready for formal internal review and clearance, the final document is presented to the Office of Research and Projects for processing at least five working days before the mailing deadline. The document should have the approval of the Faculty Chairperson or Supervisor and School or College Dean or Director on the Checklist for Approval of Extramural Grant/Contracts Submission before forwarding to the Office of Research and Projects.
The Chancellor of the University is the responsible individual for submission and approval of applications to all extramural agencies. Written clearances must be obtained from the following units before the Chancellor will sign the application:
Only the Chancellor has the final authority to sign grant and contract documents once a grant has been made or a contract negotiated. The Office of Research and Projects is the designated agency in the University to negotiate grants and contracts with extramural agencies. After the grant or contract has been negotiated, but before the Chancellor officially accepts the award, an acceptance checklist must be approved by the following:
After the award has been reviewed and approved by the appropriate offices, the Office of Research and Projects will present the agreement to the Chancellor, through the Provost, for his/her acceptance on behalf of the institution.
The Office of Research and Projects will be the responsible agent in the University for the transmittal and notification of awards, and will also be the Office of Record for all extramural grants and/or contracts.
Approved by Provost effective 8/2/95
This policy was issued on April 4, 2000, replacing the February 1, 1996 version.
Document Reference: 5B2
Origin: EB 9-1; OP 11/5/90; OP 8/2/95
