To graduate from the University with a bachelor's degree, a student must (1) satisfy all General Education requirements, (2) satisfy all other applicable University academic requirements, and (3) satisfy the requirements of her/his academic major, and any academic minor. A student must also meet the requirements for teacher certification if she/he is seeking teacher certification. The graduation requirements for each degree are set forth in the University's catalog. Each student must also satisfy any outstanding financial obligations to the University prior to graduation.
A student is graduated at the end of the academic term in which she/he completes the requirements, and the date of graduation is indicated on the student's academic record. All deficiencies for graduation, such as incomplete grades, must be satisfied within two weeks following the end of the term in which the student seeks to graduate; otherwise, the student will be graduated at the end of the academic term in which all deficiencies are completed.
A candidate for a baccalaureate degree should file an Application for Graduation with the Office of the Registrar at the beginning of the senior year. Each applicant for graduation is assessed a graduation fee, payable at the time of application. Application forms are available in the Office of the Registrar. Students may also submit an application online through CougarNet. Following application, the Office of the Registrar evaluates whether the student has met the University's General Education and other general academic degree requirements; the appropriate academic departments evaluate whether the student has met the requirements for the student's major and any minor. The Office of the Registrar then informs the student of requirements that must be completed. An Application for Graduation will not be processed after the announced final deadline which is three months prior to graduation.
Commencement exercises are held each fall and spring term. Attendance at commencement is voluntary. The graduation fee does not cover the rental cost for the cap and gown. These items, as well as invitations, are ordered through the Bookstore in the Morris University Center, and questions regarding them should be referred to the Bookstore. Participation in commencement exercises does not entitle a student to a degree.
A candidate for a bachelor's degree must fulfill all academic requirements of the University and of the student's major and minor, and maintain a minimum grade point average of 2.00 for work completed at SIUE, as well as a 2.00 overall grade point average.
Each bachelor's degree candidate must complete a minimum of 120 semester hours of credit in approved courses. Of the 120 credit hours required: (1) at least 30 hours must be earned at SIUE; (2) at least 30 additional hours must be earned at SIUE or at a four-year institution approved by SIUE; and (3) the remaining hours may be earned at an accredited two-year institution.
A student seeking a second baccalaureate degree must complete a minimum of 30 semester hours beyond the requirements for the first degree, and must satisfy the requirements of the primary concentration for the second degree. At least 15 semester hours must be taken in residence at SIUE.
Foreign Language Requirement for Bachelor of Arts Degree
A person seeking a Bachelor of Arts degree must establish, either by examination or by approved college courses, proficiency in a foreign language equivalent to having completed one year of college-level work in the language. Requirements for some degrees may require proficiency in a foreign language at a level exceeding that equivalent to one year's college-level study.
Graduation Appeals Committee
The University Graduation Appeals Committee hears student petitions regarding the University's general requirements for a baccalaureate degree. The Committee does not consider appeals concerning satisfaction of requirements established by an academic department for the major or minor concentration. An appeal concerning those requirements is initiated through the respective academic department.
Appeals to the Committee are initiated through the Office of the Registrar. Ordinarily, the Committee will give consideration to an appeal only if there is tangible evidence that the matter at issue resulted from conditions beyond the student's control.
Degrees are awarded at the end of each semester and at the end of the summer session. In order to qualify for a diploma, a student must (1) file an application to graduate, (2) complete all course requirements of a degree program, (3) have on file in the Graduate Records Office positive results of an exit requirement completed by the last day of classes in the graduating term, (4) turn in the thesis (if a thesis is a program requirement), and (5) satisfy all other program requirements such as internship, practicum, or foreign language requirements where appropriate. The date of a degree shall be the end of the semester or summer session in which the Graduate Records Office is able to document all of the above.
The Graduate Records Office will clear for graduation those students who have completed course requirements or who are registered in final courses and who have on file the items listed above. Clearance for graduation consists of formal notification to the student and academic unit that, with the recording of grades for certain stipulated courses and maintenance of appropriate grade-point average, a student is entitled to a diploma.
Commencement exercises are held each fall and spring term. To be listed in the printed Commencement program, a graduate student must have filed an application to graduate according to the schedule established by graduate policy and published in the Graduate Catalog. Participation in Commencement exercises does not entitle a student to a degree.
A student is required to complete at least 30 semester hours of acceptable graduate credit with an average of 3.0 or higher (A = 4.0). One-half of the required credits must be earned in courses numbered 500 or above and at least two-thirds must be earned in a field of major study or a cooperative or inter-disciplinary program. Only credit earned within a six-year period preceding the completion of all requirements, whether at SIUE or elsewhere, is counted toward a master's degree. The Master of Fine Arts degree requires a minimum of 60 semester hours of credit, one-half of which must be in 500-level courses.
A student may complete a second graduate major under a single degree title by applying to the Graduate School and the appropriate academic unit and by completing no less than two-thirds of the total hours required for a degree in the second major as well as all of the requirements for that second major. Application to a second major is made through the Graduate Admissions Office.
If a student pursues a second major concurrently with the first, the graduate adviser in each major approves the combination of studies. With approval of the directors of both of the graduate programs involved, a student may jointly satisfy such requirements as one committee and one exit requirement.
A student who holds a master's degree from SIUE may complete a second major and have it added to the official record, provided the academic unit offering the second major admits the student for this purpose. Course equivalencies from the former master's program amounting to no more than one-third of the total hours for a degree in the second major may be considered for application toward the second major program.
The Graduate School accepts as transfer credit a maximum of one-third of the total number of hours required for a master's degree. Some departments may have more restrictive policies limiting transfer credit to less than one-third of the total hours required in their programs; in such cases, the Graduate School conforms to departmental limitations. Credit can be added to a graduate student's official record only upon approval by the Dean of the Graduate School.
Credit presented for transfer may have been earned for work at another university or in unclassified status at SIUE. If a request to transfer credit from another institution is granted, credit hours, but not grades, are added to a student's record. The grade-point average is computed for grades earned at SIUE only.
An evaluation of transfer credit is made in every case and may result in the transfer of less credit than was requested. Credit earned in the thesis or any other concluding components at another university is not accepted for transfer. Only credit earned at an accredited college or university may be considered. Credit earned at any off-campus site where a complete degree program is offered by SIUE is considered residence credit and students need not request transfer of such credit.
Credit is granted only for courses bearing a grade of B or better. Requests to transfer credit for courses bearing a grade such as P (Pass) or CR (Credit) must be supported by certification from the instructor that the student's work was of at least B quality on an A to F scale.
Ordinarily, course work completed for one degree cannot be used to satisfy requirements for another degree at the same level. However, if a student is pursuing a degree at the master's level that is recognized by the Graduate School as a terminal master's degree and that requires completion of 60 or more graduate hours, one-third of the credits required for the degree may be transferred from a prior master's program of traditional scope and duration. In no case is transfer approved for credit earned in the thesis component or any other concluding components completed for the prior degree. Courses used for a prior degree that may be considered for transfer must be of a kind that encompasses or teaches a standard segment of the lore or a standard skill normal to the terminal degree program to which the student is admitted, repetition of which would be unnecessary or of no additional benefit to the student. Before recommending such courses for transfer, the department determines that the student has mastered and retained the substance of the courses.
Recommendations of representatives of the student's graduate adviser and of the program director are required in support of requests for transfer of credit. An official transcript showing completion of the courses requested must be on file in the Graduate Records Office. Requests to transfer credit for some types of courses are to be accompanied by syllabi or other descriptive materials that help to define their nature or content, as well as by documentation showing satisfactory completion of course requirements. Examples of courses requiring such descriptive materials include those which have no published description, which are identified by titles such as "Independent Study," "Special Topics," "Readings," or which were completed at institutions that do not issue a graduate catalog or are not listed in the indexes of standard accrediting agencies.
Thesis or Other Creative Effort
Each candidate for a master's degree shall prepare and submit a thesis except where a graduate program has been approved by the Graduate Council to provide for some other arrangement. For thesis requirements, see University Policy 1L8. A draft of the thesis must be submitted by the Friday before finals week in the term graduation is sought. The final approved copy of the thesis must be submitted within 5 weeks of graduation.
Students in graduate programs that do not require a thesis are governed by specific requirements of the appropriate programs, and their work is directed by an Advisory Committee of at least three graduate faculty members. Research papers or other projects required in lieu of a thesis are not filed with the Graduate School.
In order to comply with Federal regulations, proposals for research involving human subjects, animals, or biohazardous materials, including recombinant DNA, must be cleared by the appropriate University committee and approved by the Dean of the Graduate School before data collection begins. The Graduate School Office of Research and Projects publishes guidelines for research involving humans. Persons whose research involves human subjects, animals, or biohazardous materials, including recombinant DNA, should contact the Graduate School's Office of Research and Projects for additional information and assistance.
Each candidate for a master's degree is required to pass an exit requirement, conducted by an advisory committee composed of at least three members of the graduate faculty. The examination requires advanced application of skills and knowledge. The student is expected to demonstrate an approved standard of scholarship and to provide evidence of the ability to think critically, to draw and defend conclusions, and to complete the work in a creditable manner. Report of the results of this examination is filed with the Graduate Records Office.
Foreign Language Requirement
Some graduate degree programs stipulate a foreign language requirement. In these cases, students will make arrangements to satisfy the requirement through means stipulated by the graduate faculty of the program.
Specialist's degree programs are for qualified students with master's degrees who wish to pursue advanced graduate programs in an educational field. Students complete a minimum of 30 semester hours beyond the master's degree. A minimum grade-point average of 3.25 for all work in the program is required. Students are required to pass an exit requirement for the degree.
A student's program is to be planned early by the student and an advisory committee of three qualified graduate faculty members and must clearly move the student toward the degree sought. A maximum of 12 semester hours at the 400 level may be included, of which not more than 9 may be in the School of Education.
A maximum of 6 semester hours' total credit for work at another university or as an unclassified student at SIUE may be counted toward the degree. All such work must be approved by the student's advisory committee and the Dean of the Graduate School. An evaluation of credit presented for transfer is made in every case and may result in a reduction of the credit accepted. No credit toward a degree is given for transfer work bearing a grade below B. Only credit earned at an accredited college or university may be considered. No credit used in attaining another degree or certificate may be counted. All credit, regardless of its origin, must have been earned within a seven year period prior to completion of the program.
Full-time, full-load residence of one semester (or two summer sessions of at least eight weeks each) is required. Students who are employed full time may not carry more than two courses per academic term.
The following section describes the University general regulations for the doctoral programs. For information about specific degree programs, students should consult the specific degree program description.
SIUE Doctoral Degree Requirements
The doctoral degree is awarded pending fulfillment of curriculum requirements, passing a qualifying exam, completing a dissertation/final doctoral project and successfully defending it before a faculty committee. The above requirements are set forth in more detail below.
Generally, a student has 8 years from admission to complete the doctoral program. However, individual programs may vary their specific requirements. See the relevant program description in the catalog for program specific requirements. Any exceptions must be approved by the Dean of the Graduate School.
Students must successfully complete curriculum requirements for their program. The curriculum for each program is specified in the Graduate Catalog.
A maximum credit of 6 semester hours at the post-masters level at another university or as an unclassified student at SIUE may be counted toward the doctoral degree. Some departments may have more restrictive policies limiting transfer credit to less than 6 credit hours; in such cases the Graduate School conforms to the departmental limitations. All such work must be approved by the student's advisory committee, the relevant Graduate Program Director, and the Dean of the Graduate School. An evaluation of credit presented for transfer is made in every case and may result in a reduction of the credit accepted. Only credit earned at an accredited college or university may be considered. No credit toward a degree is given for transfer work bearing a grade below B. No credit used in attaining another degree or certificate may be counted.
If a request to transfer credit from another institution is granted, credit hours, but not grades, are added to a student's record. The grade-point average is computed for grades earned at SIUE only.
Students must take and pass a qualifying examination before admission to candidacy. Eligibility for the examination is only upon recommendation of the pertinent faculty. Students generally prepare for this examination through independent study and/or course work, as advised and supervised by the pertinent faculty. The form and content of the examination are determined by the faculty of each of the doctoral programs.
Admission to Candidacy
Admission to candidacy must be recommended by the pertinent faculty and approved by the Dean of the Graduate School. If the candidacy period terminates before completion of requirements for the degree, students may be re-admitted to candidacy after passing another qualifying examination and following the same procedure as for the first such admission.
Each candidate for a doctoral degree shall prepare and submit a dissertation except where a graduate program has been approved by the Graduate Council to provide for some other arrangement.
The dissertation/final project proposal must be approved by the committee and the title of the dissertation/final project registered with the Dean of the Graduate School no later than the first day of classes in the term in which the student expects to graduate. After admission to candidacy, a student must complete a doctoral dissertation or final project according to the specific guidelines of the academic program. For requirements, see University Policy 1L8. A draft of the dissertation must be submitted by the Friday before finals week in the term graduation is sought. The final approved copy of the dissertation must be submitted within 5 weeks of graduation.
Dissertation/final projects are supervised by a faculty committee, consisting of at least three members, one of whom is designated chair. Chairs of committees must have Graduate II status and at least two other members must have at least Graduate I status. The status of other committee members varies dependent upon the policies of the individual academic program. All proposals that involve human subjects, animals, or biohazardous materials, must be approved by the appropriate University committee (see University Policy 1L8).
While working on a dissertation or final project, students must register for dissertation/final project hours. After students have completed all coursework and the maximum number of dissertation/final project credit hours specified by the doctoral program, students must remain continuously enrolled per Policy 1L16. A student may only register for dissertation/final project credit hours beyond the maximum number of hours specified by the program with the approval of the Dean of the Graduate School.
An oral defense conducted by the students' doctoral committee covers the subject of the dissertation/final project. A determination as to whether or not the oral defense has been passed is transmitted to the Graduate School from the examining committee.
The standing of any student whose cumulative grade-point average falls below 3.00 (A=4.00) will be reviewed by the Dean of the Graduate School and the academic program director. Individual programs may have higher retention standards.
Cooperative Doctoral Degree Programs Between SIUE and SIUC
A cooperative doctoral program between SIUE and SIUC permits classified graduate students to be enrolled in certain designated courses at either SIUE or SIUC and earn credits towards fulfillment of the doctoral degree requirements at SIUC. The following SIUC doctoral programs have approved cooperative agreements with SIUE:
Engineering Science Ph.D.
Historical Studies Ph.D.
Cooperative doctoral degree requirements include the following:
1. Achievement of a grade point average of at least 3.00.
2. Completion of any specific courses required by the doctoral program.
3. Fulfillment of the 24-hour residency requirement, which includes program-specific requirements for the number of hours taken through SIUC.
4. Completion of the research tool required by the doctoral program. (See http://ehs.siu.edu/services/phdpoliciesprocedures/research-tools-appendix.html.)
5. Formation of a candidacy exam committee with one co-chair from SIUE, one co-chair from SIUC. and at least one other member. Members must have Graduate II status.
6. Passing of the preliminary examination.
7. Admission to candidacy.
8. Formation of a dissertation committee with at least three members from SIUE and at least three members from SIUC. One co-chair must be from SIUE, and one co-chair must be from SIUC. Members must have Graduate II status.
9. Approval of the candidate's dissertation proposal by the committee.
10. Completion of an approved dissertation with 24 hours of dissertation credit.
11. Oral defense of dissertation.
12. Electronic submission of dissertation (pdf version) to the Graduate School at SIUC by SIUC's deadline.
13. Completion of Survey of Earned Doctorate.
14. Degree conferred not less than six months nor more than five years after admission to candidacy.
15. Submission of departmental clearance form.
Graduation from the School of Dental Medicine implies that the student, as a new dental health practitioner, has acquired the knowledge, skills and values needed to assume the responsibility for the protection of human life and health. Therefore the School of Dental Medicine has defined a set of competencies which all students must demonstrate in order to qualify for graduation. Promotion from one academic year to the next and graduation from the program are based on satisfactorily meeting the performance standards indicative of competence that have been established by the faculty. These include: successfully passing all competency examinations, passing all courses, maintaining a minimum grade point average as established by the faculty, and attaining a sufficient level of clinical experiences as defined in the Student Interactive Learning Progress System. In addition students must meet expectations for attendance and be in full compliance with the Code of Student Conduct for the School of Dental Medicine.
SCHOOL OF PHARMACY
Students must complete the curriculum in accordance with progression guidelines to be eligible for graduation from the Pharm.D. program.
Approved by President effective 2/15/16
This policy was issued on February 16, 2016, replacing the August 18, 2014 version.
Document Reference: 1F1
Origin: OC 7/1/86; OC 9/10/91; OC 3/19/92; OP 4/2/96; OP 1/6/03; GR 4/23/12; CC#15-12/13, FS#01-12/13 & GR 3/21/13; GR 13/14-07; GR 14/15-20