Office of Research & Projects

Many agreements require close-out of a sponsored project within 90 days of the agreement end date.  Accounts for reimbursable grants (not fixed-price agreements) will automatically close 60 days past the agreement end date to allow ORP adequate time to prepare the final financial report.  There are two types of notifications that will be sent.  One type will be sent from Banner HR to remind the FO and PI, if different, of the people being paid out of the account so that you can submit a contract change on anyone who needs to be moved to another account.  The other type will be sent from AIS to remind the FO that the grant will be ending so that you can ensure that all charges (e.g., internal billing and POs) are finalized.  Below is an example of both the Banner HR and AIS notifications.  Banner HR will send notifications at 90, 60, and 30 days prior to the agreement end date.  AIS will send notifications 90, 60, and 30 days prior, at the end date, and 30 and 60 days past the end date.

Banner HR Example Notification

PZRGACT - End of Grant Contract Report

The following employees are current staffed on a grant that is scheduled to end in (90, 60, or 30) days:

Please Review this list and make all necessary contract changes prior to the grant closing. If you have any questions, please contact your grant accountant.

AIS Example Notification

The following grant account is scheduled to close in 90 days.

BUDGET PURPOSE:  76xxxx
BP DESCRIPTION:  Title
CONTRACT END DATE:

Review the grant above to make sure all expenditures are posting and are correct.  Expenditures may include but are not limited to purchase orders, vendor payments, invoices, internal billing, and employee contracts.  Any expenditure not processed within 60 days of the close date will automatically be redirected to your Dean’s ICR account.  

Do not reply to this email.  Contact your grant accountant with questions.