Internal Grants

Table of Contents

Click below to view this year's Faculty and Graduate Student Conference Travel

Program Description
Conditions
Eligibility

International Travel
Application Procedure
Review Procedure

>>Go to Graduate Student Travel Support 

Download:

•  Faculty Application Form
• Travel Budget Worksheet

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Program Description

The R&D Fund provides limited travel support for major paper presentation with a major paper being defined as (1) one refereed by an external professional peer group, or (2) one that is invitational, the invitation resulting from recognition of the researcher's professional status by external peer group (this paper need not be refereed, the invitation being adequate to define the paper as a major paper), with monies granted for:

1. Travel from within or outside the U.S.* up to a maximum of $800.

2. A maximum of two trips per fiscal year per faculty or staff member who has an active internally or externally sponsored grant. All other faculty and staff are eligible for one trip per fiscal year.

3. In the case of multiple authors on a paper, poster, or presentation, R&D funding will be limited to support only one of the authors. Faculty mentors may, however, apply for funding to accompany a graduate student to present shared research.

4. Signed application packages must be received by the Graduate School at least 2 weeks before the departure date.

*Travel Outside the Continental U.S.

• Provost pre-approval is required for all travel outside the coterminous U.S. Effective September 7, 2010, requests for trips using state accounts to supplement travel outside the continental United States, including Alaska and Hawaii, should be submitted by the College/School Deans directly to the Provost's Office. A written justification should be addressed to the Provost and included in the application package. The complete application package should forwarded directly from the Deans' Offices to the Provost's Office for approval. Individuals should coordinate justification details with their units/ schools.
• An Export License or a completed Temporary Export Form must be part of the application for Graduate School travel funding support for international travel. Laptops, PDAs/cell phones, digital storage devices, data and software are subject to federal export controls regardless of the reason for travel. Visit the Export Controls Website for more information about how export controls apply to your trip, as well as information about an export license and the Temporary Export Form.

Conditions

All requests for travel support must be received at least 2 weeks prior to date of departure. Travel funds are for the purpose of research dissemination at conferences or other professionally sanctioned activities. Requests to give presentations at other universities, unless part of a recognized conference, are generally not supported. Similarly, administrative functions at professional meetings such as panel chairs, organizers, etc., are generally not supported.

No reimbursement can be given for payments already made prior to the fiscal year in which the request is made.

Eligibility

Faculty and staff with continuing full time appointments may apply for Research and Development (R&D) funds. Note: staff members must have an active grant to be eligible to apply.

Application Procedure

Faculty and staff should use the Faculty Travel Request Form and the (optional) Budget Worksheet when applying for R&D funds. Signed application packets must be submitted to the Graduate School at least 2 weeks before the departure date and should include a) a copy of the abstract, b) a copy of notification of acceptance, c) a detailed budget and justification, and for international trips, d) a justification letter for travel outside the continental U.S., and e) an export control license or completed Temporary Export Form. Application forms require the signature of the department chair and the school or college dean.  Packets may be submitted any time during the year to the Graduate School's Office of Research and Projects. Reimbursement cannot be provided for expenditures made prior to approval of the application for funding. Applications must include appropriate supporting evidence, including a detailed budget and budget justification that includes per diem estimates, taxi and mileage estimates, registration fees, lodging, airfare, etc...An optional  budget worksheet has been provided to assist in calculating these costs.

If approved, the Graduate School will transfer the funds to the school/college  Transfers will occur on a quarterly basis to a non-state account (January, April, July, and October).  P-card and other travel charges will no longer be directly charged to the Graduate School's R&D account.  Any questions concerning eligibility for travel matching program may be directed to Patience Graybill Condellone at x5618 or pgraybi@siue.edu.  Questions concerning funds transfers and financial reports may be directed to Tammy Smart at x5364 or thornbe@siue.edu.

Review Procedure

The Graduate Dean makes all final decisions regarding the use of R&D funds. The Graduate Dean may refer applications to the Graduate School's RPAB for recommendation.

The Graduate School travel program as described above was ratified by the SIUE Graduate Council in 2004.