This program offers partial support for academic conferences or symposia scheduled to take place on one of the campuses of SIUE. This support seeks to encourage SIUE as a possible site for regional, national or international conferences, symposia, and workshops that have primarily a scholarly (research) focus. It does not support events that are primarily focused on professional development or training.
Reviews of proposals will occur in February, May, September, and November. Thus, the submission deadline is the last working day of the previous month.
All full-time continuing members of the faculty may apply to the Conference and Workshop program. Staff members on continuing appointments who have served as an investigator or co-investigator on an externally sponsored grant are also eligible for this program.
Maximum funding of $6,000 per application will be provided to support a single conference. Anticipated total annual funding available for this program: $60,000. Requests for faculty salary or course buyout are not allowed; all other line items are considered but must be fully justified.
Submit the following materials to The Graduate School, Internal Award Programs, Campus Box 1046:
1. Approval Form with signatures from chair and dean (approving the proposal concept and budget).
2. Narrative (maximum 5 pages).
a. Provide evidence of the scholarly nature of the event, how it fits into the current scholarship of the discipline, and projected concrete scholarly outcomes from the event. Note that events focusing on the professional development of practitioners is not the focus of this program. If the target audience is practitioners, indicate how scholarship is integrated (e.g., an active researcher will give a keynote address on the latest developments in the field and breakout groups will discuss how to implement those developments).
b. Describe the conference with enough detail to give reviewers a clear picture of the conference and allow them to evaluate the conference according to the review criteria.
c. Address how the activity(ies) will improve SIUE’s visibility, including an estimated number of SIUE and external scholars who will participate.
3. Timeline (maximum 1 page)
a. Provide a table indicating major milestones as well as deadlines for logistics.
4. Budget Table and Budget Narrative Justification (maximum 3 pages for Justification)
a. Indicate the total cost of the event, including costs shared by other sources outside the Conferences and Workshops Program. Include one table per fiscal year that follows the budget template provided below.
b. Address long-term funding for events that are on-going (e.g., an annual regional meeting). You are encouraged to seek external and internal sources of funding as appropriate for the proposed conference/workshop.
c. Indicate how you have worked with Conferences and Institutes or Educational Outreach on the logistics for your event.
d. Justify the types of costs requested from the Conferences and Workshops grant as well as the amounts.
e. Justify the need for any off-campus expenses (e.g., meals).
a. Include correspondence with external organizations or individuals indicating their support of the event (e.g., a national organization or a keynote speaker).
b. Include information about the scholarship of or the curriculum vitae for identified, invited, or potential keynote or similar presenters.
c. Before including appendixes besides the two listed above, contact The Graduate School to discuss appropriateness of the documents.
*Note that items included in the Appendix should not be used to provide answers to the program guidelines but rather to supplement specific information provided in the application narrative.
The submission of a final report (within two months of the conference/workshop) is required to remain eligible for Graduate School funding.
Applications will be evaluated based on:
1. the potential impact of the conference, workshop or symposium on the intellectual/scholarly climate, particularly its originality and relevance to current needs of the discipline
2. the feasibility and clarity of the plan (including the timeline)
3. the appropriateness of the budget
4. the potential benefit to SIUE, including increasing the institution’s visibility.
Proposals will be evaluated by a committee appointed by the Graduate School.
Patience Graybill Condellone
Internal Grants Coordinator
The Graduate School/Office of Research and Projects