Southern Illinois University Edwardsville Logo
Apply to SIUE
Office of Research and Projects

External Grants

Graduate Students

Proposal Development

These pages are designed to provide SIUE faculty and staff with information about developing and preparing grant proposals. Please use the links on the navigation bar to obtain information about funding agencies, and other institutional resources. If you need additional assistance in preparing your proposal please contact our Pre-Award Staff, their contact information can be found here:

Index of Topics

Information for New Faculty
How to Find Funding
Proposal Writing Help
Ethical Compliance

Data Management Plan Tools
Sample Proposals
SIUE Quick Facts
SIUE Research Consultants and Evaluators

Submitting Your Grant

Agency-Specific Information
Dept of Energy
Dept of Ed--FIPSE


It is a good idea to address the following topics early in the proposal development phase. In some cases it could take considerable time to manage all applicable clearance, compliance and certification processes, and to uncover the mysteries of budgeting for a grant.

Compliance and Oversight - Various committees on campus review and approve protocols for adherence to government and University regulations in the following areas: human subjects protection, animal studies, conflict of interest, environmental health and safety, radiation safety, biological & chemical safety, and Federal export controls.

Private Sponsors - You will find numerous funding opportunities available through private foundations and corporations listed in the Community of Science (COS) database. Before approaching a private foundation or corporation, however, University clearance may be required. For further information please contact the ORP.

Letters of Support - Funding opportunities that request University matching funds will require letters of support from both your school dean and your department chair. If you propose to utilize university facilities such as NCERC Biofuels Research Center or East St. Louis Center in your application, you will need letters of support from both the director of the center and the dean of the appropriate school.

Preparing a Budget - Federal cost-accounting principles and administrative requirements from the federal Office of Management and Budget (OMB) determine how you can spend your money on a federal research grant. There are legal and financial implications to improper expenditures, so it is important to make sure your proposal budget is in compliance with federal regulations. The ORP can assist you in preparing your budget for applications to both federal and private sponsors. Please see Budget Preparation for further information.

Constraints on Eligibility- Some funding agencies -- both private and public -- restrict the number of applications they will accept from a single institution within a given funding cycle. For these programs, an internal competition will be conducted to determine which proposal(s) will represent SIUE. Internal deadlines are set well in advance of the agency deadlines in order to allow ample time for the adjudication of faculty proposals.

Intellectual Property, Licensing, Patents - Please notify the ORP for assistance with any intellectual property issues, from patents, copy-rights, know-how, and proprietary materials to consulting agreements and research contracts.

Additional information for new faculty

If you are new to the world of sponsored projects you may want to check out the following websites:

Research Funding Opportunities for New Faculty (UC Berkeley) This site maintains a list of Young Investigator Awards from the Department of Defense, NASA, NIH, NSF and various non-profit agencies.

Other Resources are listed under the Find Funding link on the ORP Research website under "New Investigator Awards" in the right menu.



You will find virtually all the funding opportunities available through private foundations and corporations listed in the Pivot funding opportunities database. Contrary to the site's title, the database also includes sources that provide funding in the arts, humanities and other non-scientific areas.

Visit the Pivot Database and Create a Search Profile .

Here are some important things to remember when doing a search of funding opportunities (updated daily):

--Use the Pivot webinars and training tools to familiarize yourself with the system. These tutorials can help you navigate the search tools and help you establish a searchable, online expertise profile.

--Researchers can receive a weekly Funding Alert customized to their area of expertise. This allows Pivot to do the work for you and send you regular e-mails in areas related to your research.

--In the most successful search, only one or two boxes will contain search information or key words. For example, if you are looking for funding opportunities in Women's History, you only have to enter the term "women's history" in the Subjects/Keywords box.
Note: Under the Advanced Search tool, Pivot allows you to search the database by using keywords by discipline.



When crafting a proposal keep the following tips in mind:

"To write a good proposal takes a long time. Start early. Begin thinking about your topic well in advance and make it a habit to collect references while you work on other tasks. Write a first draft at least three months in advance, revise it, show it to colleagues. Let it gather a little dust, collect colleagues' comments, revise it again. If you have a chance, share it with a seminar or similar group; the debate should help you anticipate what reviewers will eventually think. Revise the text again for substance. Go over the language, style, and form. Resharpen your opening paragraph or first page so that it drives home exactly what you mean as effectively as possible."

from "The Art of Writing Proposals" by Adam Przeworski and Frank Salomon

Useful All-Purpose Grant-Writing Resources:

Proposal Writing Mentorship is available from members of the SIUE Distinguished Scholars' Council, formed of established faculty members who have successfully submitted proposals to external agencies and are willing to provide feedback on developing proposals. For more information visit the Distinguished Scholars' Council website.

Proposal Writing Short Course (The Foundation Center) covers the components of a proposal for funding from non-profits: the Executive Summary, Statement of Need, Project Description, Budget, Organizational Information and the Letter proposal. "You need to follow a step-by-step process in the search for private dollars. It takes time and persistence to succeed ... The recommended process is not a formula to be rigidly adhered to. It is a suggested approach that can be adapted to fit the needs of any nonprofit and the peculiarities of each situation. Fundraising is an art as well as a science. You must bring your own creativity to it and remain flexible."
Guide For Writing a Funding Proposal by S. Joseph Levine, at the Michigan State University. Clearly laid out, with a wealth of examples. "A major theme that runs throughout the Guide is a concern for the development of meaningful cooperative relationships - with funding agencies, with community organizations, and with the people you are serving - as a basis for the development of strong fundable initiatives."

Planning for Ethical Compliance in Research- -

A plan for the ethical compliance in research includes consideration for state and federal regulations as well as a research design that complies with ethical standards in the field. Such a plan should be part of the research design from the very beginning stages of the project proposal. For more resources and information regarding ethical compliance visit the SIUE Ethical Compliance website and the Grants Management Website.

Quick Tools:

Human Subjects Guide
IRB Approval & Forms
HIPPA Guide & Forms
Animal Care
RCR - Ethics Training Requirements for Students on Grants

Developing a Data Management Plan :


When preparing your project budget, please consult with the Office of Research and Projects as early as possible. The ORP can help you determine allowable costs and help you plan a successful project budget. Valuable contacts for proposal budgets include our Pre-Award Staff, whose contact information can be found here:

Budget Preparation Guide and Overview

Budget template worksheet: use this tool to calculate project costs for up to a five-year period. Features include an automatic salary and fringe calculator and a budget summary page, and an indirect cost calculator.

Quck Grant Reference: includes valuable data regarding fringe benefit rates at SIUE as well as the federal DUNS and CFDA numbers.



CFDA: CFDA Developing & Writing Grant Proposals

Department of Energy Grant Application Guide

Department of Health and Human Services (DHHS)

EPA Grant Writing Tips
EPA Grant-Writing Tutorial made available through Purdue University.

Department of Education

Health Resources and Services Administration (HRSA)

NEH: "Advice on Preparing Your Grant" National Endowment for the Humanities

  • database of previously awarded NEH projects and contact information.

NIH resources for Grant Applicants:


Proposal Preparation

ONR Procedure for Submitting a Proposal Office of Naval Research

SSRC: "The Art of Writing Proposals: Some Candid Suggestions for Applicants to Social Science Research Council Competitions"
by Adam Przeworski and Frank Salomon.
Social Science Research Council (1998)



--Samples of successful SIUE proposals submitted to the National Science Foundation, the National Institutes of Health, and other agencies are available upon request in the Office of Research and Projects. For more information, please contact our Pre-Award Staff, their contact information can be found here:

--Individual funding agencies have their own protocols for offering information about funded projects. Agency and grant program web sites are the best starting points for finding information about past-funded proposals.

  • NEH - Each individual program posts a list of sample funded programs in the right-side menu of the program call for proposals. See for example: "Sample narratives" under the "Summer Seminars and Institutes" website.
  • NSF - Each program provides a list of recently-funded abstracts at the bottom of the program page under the "What Has Been Funded" link. See, for example, the MRI program page.
  • NIH - Individual institutes within the NIH post their own proposal-writing tools for investigators. One may search through different institutes for specific information, or view the samples some institutes like the NIAID have posted on their website. See, for example, their Sample R-01 applications.



The following links and sources of information are listed in order to facilitate the writing of your proposal narrative. Please proceed to the Budget Preparation page when you are ready to move on to the next part of your proposal. And, as always, please contact ORP for assistance as needed.

SIUE Quick facts This web site is maintained and updated by The Center for Institutional Research. Please contact Barbara Kessel or Roberta Stanford or at ext 3415 if you have any additional questions.

General information about the institution

SIUE, located in Edwardsville, Illinois in the greater metropolitan St.Louis area, is a predominantly undergraduate institution with approximately thirteen thousand students, almost eleven thousand of which are undergraduates. Originally a satellite campus in the SIU system, SIUE was launched in 1957 as two "residence centers" in Alton and Edwardsville respectively, expecting to enroll 800 students; more than double that number applied. Today SIUE is a major public university offering a broad choice of degrees and programs ranging from career-oriented fields of study to dynamic academic disciplines. There are seven Schools at the university, including the College of Arts and Sciences, and the Schools of Business, Dental Medicine, Education, Engineering, Nursing and Pharmacy. The world-class facilities include extensive research laboratories, vibrant community outreach activities, a state-of-the-art corporate research park, and cultural treasures such as the 30-acre Myer Arboretum and a geodesic dome designed by former faculty member R. Buckminster Fuller.
-- adapted from SIUE Fact Book 2006

For the most up-to-date facts visit the SIUE Fact Book

Sample Information from 2009

Number of Students All Underrepresented Minorities* Women
Undergraduates (total) 10,977 1625 5928
Graduate 2625 268 1601
Total 13,602 1,627 7529
Number of Faculty All Underrepresented Minorities* Women
With Tenure 268
Tenure-track 189
Lecturer, Instructor 153
Total 610
117** 287

* Black, American Indian/Alaskan Native, Asian/Pacific Islander and Hispanic.


The following abstracts have been provided by the various schools and institutes at SIUE.

College of Arts and Sciences
East St. Louis Center

The Lovejoy Library
The School of Business
The School of Dental Medicine
The School of Education

The School of Engineering
The National Corn-To-Ethanol Research Center
The School of Pharmacy
The School of Nursing



Research Centers

Illinois Educational Research Council

Institute for Urban Research

National Corn-to-Ethanol Research Center

STEM Center


Design, Assessment Tools and Analysis (DATA) Consultants (Dept. of Psychology)



When planning your submission timeline, please consider the following:

--Read the grant program guidelines carefully to determine the required means of submission. Whether by mail or by electronic submission portal, the ORP Pre-Award Staff may assist you with your submission materials.

--As the Authorized Institutional Representative, only the Associate Provost for Research may submit or accept proposals on behalf of the institution. Therefore, all grants and contracts submitted by SIUE faculty and staff must undergo an internal approval process that gathers approvals from department administrators, school deans, and the Office of Research and Projects before submission of the proposal. Please allow one to two weeks for this process as you plan your submission.

--All grant and contract proposals must be submitted to the Graduate School with a Proposal Approval Form containing the signatures of chairs and school deans at least five (5) business days before the agency deadline to allow proper time for review.

--Please plan in extra time for electronic submissions. Submission of a proposal often involves the use of an electronic portal and may require that the Office of Research & Projects submit on your behalf. Working with ORP pre-award staff early in the proposal development process will allow proper and timely preparation of electronic proposal packages.

--For more information, visit the Electronic Submission webpage.

facebookoff twitteroff vineoff linkedinoff flickeroff instagramoff googleplusoff tumblroff socialoff