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Office of Research and Projects

External Grants

Graduate Students

How to Submit an External Proposal at SIUE

Download GRANT AND CONTRACT ROUTING FORM (used for both proposals and awards)


Submitting an External Grant - Procedures

1. Follow agency guidelines to find the application deadline date. Check if this date is a postmark or electronic submission receipt date. Contact Teri Gulledge and Patience Graybill to discuss a plan for your submission.

2. Make sure your proposal and budget match the agency guidelines. For help with proposal and budget development, please contact Teri Gulledge or Patience Graybill as early as possible in the development process.

3. Obtain a " Grant/Contract Routing Form."

4. Negotiate budget items, such as released time or matching funds, with your department chairperson and/or dean before obtaining their signatures on the "Grant/Contract Routing Form."

5. Complete the "Grant/Contract Routing Form." Be sure to obtain the signatures of your chairperson and dean.

6. Once you have these signatures, please submit the full proposal, a copy of the program guidelines, and the "Grant/Contract Routing Form" to Tammy Smart in ORP AT LEAST FIVE (5) DAYS BEFORE THE AGENCY DEADLINE DATE. The proposal will be checked for compliance, budget correctness, and signatures. The proposal will be copied and mailed or electronically submitted by ORP staff.

Please contact Teri or Patience early when submitting an electronic submission to agencies such as the National Science Foundation (NSF) or to the portal. Make sure to give ORP the correct mailing address/electronic submission information as well as the guidelines.

Download these instructions.

Assistance Available in the Office of Research & Projects

For finding funding sources: Esther Erkins , ext. 5886 Lisa Lawrence, ext. 5887 Teri Gulledge, ext. 3114 or Patience Graybill, ext. 5618

For budget questions: Teri Gulledge, Patience Graybill (for proposal budgets), or, (for award budgets) Ryan Dodd, ext. 5199

For a review of draft of proposal narrative: Patience Graybill or Teri Gulledge

For human subject, animal care, or other compliance questions: Linda Skelton, ext. 2958

For assistance with the "Grant/Contract Routing Form": Teri Gulledge or Tammy Smart, x5364

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