| Responsibility Summary Fiscal Officer - Reports to the Dean of the School, supervising assigned staff for the portion of work assigned to fiscal duties and office student workers and acting fiscal officer for the Dean
Budget Director - Directs all budgeting and the operation of all accounting functions for the School on the Campus, at the Community Nursing Services in East St. Louis and the Springfield Site.
- Directs the preparation of mid-year budget reappraisals for the School and other reappraisals as needed, directing the end-of-the-year budget adjustments and closeout expenditures for state funds
- Monitors cash and budget balances for local funds within the School. Reviews budget sheets of grant proposals for internal submission by the Dean
- Develops comprehensive fiscal and statistical reports for the Dean's office state and local accounts and writes periodic fiscal analyses relating to these accounts.
- Provides a monthly management information report (account status overview) for the Dean
- Assists project directors with developing grant budgets
- Monitors expenditures and balances on approved grants, prepares reports for project directors.
- Develops special analyses and reports as needed
- Determines extend and nature of all reported information according to informational needs of the Dean
Accounting, Record Keeping and Monitoring for Compliance - Directs the purchasing and dispersing of monies in the Dean's state and local accounts
- Directs the maintenance of records for expenditures of all OTS (Other than salaries) funds, as well as special records of items such as equipment expenses, equipment insurance costs, travel expense, duplicating costs, and candidate expenses for the School of Nursing including the East St. Louis and Springfield sites
- Supervises the preparation of computerized monthly, annual, and other periodic fiscal application development requests, general improvement requests, contracts, and other documents within the School to assure proper conformance with university, state, and federal procedures as well as requirements of grants and contracts
- Directs the reconciliation of internal reports with complex reports through the Oracle system
Personnel Budget - Develops and maintains the annual budget for all personnel funds with the School, and directs the accounting for expenditures of all personnel funds
- Directs the maintenance of computerized ledgers on faculty, professional staff, and civil service for the School
- Reconciles these with amounts in the Provost's Budget Management System report furnished by Academic Affairs
- Audits all reports provided by the Office of the Provost and Vice Chancellor of Academic Affairs pertaining to positions within the School of nursing
- Identifies funds to be applied to meet assessments imposed on the School
- Develops final budget and contract specifications lists
- Prepares summer faculty contracts
Other Duties and Responsibilities - Salary Increases: Develops the merit, equity, and market-movement salary increase materials for the School, determines that merit ratios have been correctly calculated by administrators, and prepares the calculation of all faculty and professional merit, equity and market-movement dollar increases for the School, making recommendations and proposals for updates in methods of calculation when there is evidence of a need to do so
- Personnel Management: Prepares contracts faculty and staff adhering to university requirements, calculating and preparing change of assignments as needed for grants and various fundings, such as EUEs, etc.
- Development of Computerized Systems: Directs and develops all fiscal and personnel computer programming for the Dean's office on an on-going basis,. directing development of special computer programs, spreadsheets, and reports, supervising performance of all School data entry to enter appointments and resignations for faculty, professional staff, and graduate assistants, and to transfer positions and dollars between budget lines with the School
- Enterprises: Oversees the ordering of supplies for the store room and skills lab
- Statistical Reporting: Directing the preparation of all studies as requested by the Dean and directing the development of special analyses and reporting on a regular basis
- Supervision: Indirectly supervises support staff for a portion of work assigned to fiscal duties on a daily basis, certifying payroll for School for all state, local, and grant accounts
- Adviser, Consultant: Advises the Dean of possible alternatives to use when solving fiscal or budgetary problems, serving as School staff consultant to department chairs, directors, faculty, and staff on financial procedures and personnel hiring procedures, including purchasing and dispersing of monies, budgeting and re-budgeting, salary increases, travel, preparation of fiscal and personnel forms, and interpreting Oracle reports and other computer generated reports, and acting as School fiscal liaison with other Schools and offices for cooperative purchases, dual appointments, and other joint ventures
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