Purpose of Program Review
SIUE's Program Review Process
Every eight years each undergraduate, graduate, and professional program will initiate a self-study . The self-study document will be part of a program review process that focuses on program performance, continuous program improvement, the identification of problems and solutions, and evidence of student-learning outcomes. The self-study will present both an analysis and a description of the total academic program and its future. It must contain specific information on each degree program. Self-studies will be due to the Office of Assessment the first Monday in August, and will then be distributed for both internal and external reviews. To see an example of a self-study please click here to view the undergraduate English Program Self-Study of 2009.
The second facet of the Program Review process will be the internal and external review. During this stage, the self-study will be reviewed by two external consultants with specializations in the academic discipline, and also by an internal review team. The Internal Review Committee, composed of three-tenure track faculty members from SIUE but outside of the program, will be selected by the Office of Assessment. The Office of Assessment will send out an invitation for faculty to serve on Internal Review Committees and select teams that represent diverse academic disciplines. For the external review process, each program will nominate three comparable exemplary programs from different American universities or colleges. One external consultant will be selected by the Office of Assessment from this pool. External consultants must have expertise in the program discipline and should have additional experience with program review.
The review process will bring an objective perspective to the program review process. The external consultants and Internal Review Committee will provide an objective view on the quality of the program, the program's self-study process, and the accuracy of the self-study document. The external consultants and the Internal Review Committee will review, analyze, and write recommendations based on the program's self-study report. In addition to the review of the self-study, the Internal Review Committee will conduct interviews of students, faculty, and administrators to gather additional information. They will also rate the program as exemplary, in good standing, or flagged for priority review. Both the internal review and external review committees will file formal reports summarizing their findings.
The external consultants and the Internal Review Committee must submit an electronic draft of the final report to the Office of Assessment with questions or items for clarification by the second Friday in October. Draft reviews will be distributed to the deans and chairs for feedback, and to the external consultants and the Internal Review Committee. The draft review and feedback/comments from the program will also be submitted to the Office of Assessment and the Provost for examination. Final reports must be submitted to the Director of Assessment by the second Friday in November, who will then forward these reports to the program deans and chairs for written responses. The program's dean and chair will respond to the internal and external reviewers' reports by addressing administrative concerns and future directions for the program. The chair's and dean's responses will be due to the Office of Assessment by the first Monday in February.
The self study, internal review report, external review report, chair's report, and dean's report will be filed electronically to the Office of Assessment. To see examples of an internal review report and external review report click here. The undergraduate review reports will be sent to the Curriculum Council, while graduate review reports will go to the Graduate Council Programs Committee. The Curriculum Council or Programs Committee will rate programs as either "in good standing," "flagged for priority review" or "enrollment suspended." All documents, including recommendations and ratings, will then be sent to the Provost.
Following review from the appropriate committees, the program director, chair, dean, Dean of the Graduate School and Provost will meet and discuss the program review. When appropriate, the parties will draw up a memorandum of agreement on actions to be taken and a timeline for completion. If changes are recommended, the parties will meet one year later to discuss progress and discuss whether further measures are needed to insure implementation.
Programs will also file an Interim Report at the halfway point in program review. This Interim Report will require programs to list recommendations from the previous program review and progress made on the recommendations. Click here for the graduate and undergraduate interim report templates.
Programs that participate in self-study and external review for accreditation will work with the Office of Assessment to develop an individualized Program Review Plan that will be aligned with their accreditation process to eliminate redundancy in the program review process. The Office of Assessment will accept documents prepared for external accreditation for an internal program review.
The program review process with be formally evaluated and reviewed every three years by the Office of Assessment to maintain continuous improvement in the review process and to allow the process to be responsive to program needs.