Employee of the Month
September 10, 2009
Norma Jean Hartlieb (affectionately known as NJ and “Moma CAS”), Business and Administrative Associate for the Dean’s Office in the College of Arts and Sciences, is the recipient of the September Employee Recognition Award. She was nominated for the award by her supervisor and Dean of the College of Arts and Sciences, Aldemaro Romero.
NJ will receive a plaque, a $25 Gift Certificate to the Morris University Center Bookstore, up close parking for one month, and two complimentary lunch coupons to the University Restaurant on Thursday, September 17, at 2:00 p.m. in the Dean’s Suite Conference room, third floor of Peck Hall 3117.
Please join us in congratulating NJ for being the Employee of the Month for September 2009.
Note: Once a person has been nominated for the Employee Recognition Award, their name remains in the pool until selected if they meet the criteria. The nominator does not have to re-nominate the employee each month.
Questions or comments should be directed to Shrylene Langston at sclark@siue.edu or ext. 2155.
State of Illinois Benefit Change
August 20, 2009
Effective October 1, 2009, retirees and survivors of the State Employees’ Group Insurance Program will be charged the same monthly premium for dental benefits as active State employees.
Employee of the Month
August 6, 2009
Anthony (Tony) Martin, Human Resource Assistant in the Office of Human Resources, is the recipient of the August Employee Recognition Award. He was nominated for the award by his supervisor, LaVontas Hairston, Payroll Manager in the same office and Ms. Paula Caveny, Office Support Specialist in the Music Department.
Tony will receive a plaque, a $25 Gift Certificate to the Morris University Center Bookstore, up close parking for one month, and two complimentary lunch coupons to the University Restaurant.
Please join us in congratulating Tony for being the Employee of the Month for August 2009.
Note: Once a person has been nominated for the Employee Recognition Award, their name remains in the pool until selected if they meet the criteria. The nominator does not have to re-nominate the employee each month.
Questions or comments should be directed to Shrylene Langston at sclark@siue.edu or ext. 2155.
Prior Fiscal Year Payroll Requests
August 3, 2009
As a reminder, any necessary Changes of Assignments, contracts or memos that affect FY09 should be submitted to Payroll as soon as possible. Changes for state accounts that affect FY09 as allowed by the state lapse period, including retroactive adjustments/payments, should be submitted timely. The final cut-off dates for each payroll that will process FY09 changes are as follows:
August cut-off dates:
FA16 (Faculty)- August 18, 2009
SM16 (Semimonthly)- August 18, 2009
BW18 (Biweekly)- August 18, 2009
ST17 (Student)- August 11, 2009
Please allow 2-3 business days for securing needed signatures. The changes must be received in Payroll by these dates to be processed timely. After the final FA,SM,BW,ST payrolls paid in August, all future forms sent to Payroll will be charged to FY10.
We appreciate your cooperation. If you have any questions please contact Payroll at ext. 2190.
Illinois State Universities Retirement System (SURS) - Board Change
June 4, 2009
Governor Quinn recently signed legislation to change the composition of the Illinois State Universities Retirement System (SURS) board which eliminates the current Governor-elected Board of Trustees. In its place, the new SURS board will consist of 11 trustees: 4 appointed by the Governor, 4 active participants elected by the participants of the System, and 2 annuitants elected by the annuitants of the System. The Chair will be the Chairperson of the Illinois Board of Higher Education. The SURS board is responsible for providing SURS annuitants, participants, and their employers, in accordance with state law, the best and most cost-effective benefit administration services in the United States; manage and invest the fund´s assets prudently; and endeavor to achieve and maintain a financially sound retirement system.
In the near future, SIUE employees and annuitants will receive a ballot for the election of SURS Board of Trustee representatives. In the recent legislative session, our pension system’s funding and benefit structure came under attack and the very solvency of the system was threatened. That's why it's particularly urgent that you vote for individuals who will make decisions in the interest of present and future retirees.
Look for your ballot in the mail and return it by the deadline. Vote for candidates that you want to represent you. This link is provided for you to compare the candidates’ statements: http://www.surs.com/pdfs/board/candidates.pdf
NOTE: Activity relating to the SURS Board election does not constitute prohibited political activity that would violate the Ethics Act. YOU CAN E-MAIL THIS INFORMATION TO OTHER SURS MEMBERS.
Fiscal Year End Payroll Requests
June 4, 2009
In preparation for SIUE’s HR/Payroll FY10 roll process scheduled for June 22, 2009, departments should submit any necessary Changes of Assignments that affect FY09 as soon as possible. Changes of Assignment forms received in Payroll by June 15th will be processed on the last FY09 (FA/SM12) payroll that pays June 30, 2009 and reflected on the June month-end AIS reports. Please allow 2-3 business days for securing signatures from the respective offices such as Research and Projects and the Provost Office.
After that, any Changes of Assignments or contracts that pertain to the previous fiscal year will be processed in FY10. Also, the 2nd Payrolls in July and August (FA/SM14&16) will be available to submit changes for state accounts that affect FY09 as allowed by the state lapse period, this includes retroactive adjustments.
In addition, the Biweekly and Student Payrolls that cross the fiscal year are scheduled to be processed on July 9, 2009 (BW15) and July 16, 2009 (ST15). The department time entry cutoffs for these payrolls are 10:00 a.m. on July 7, 2009 (BW15) and July 14, 2009 (ST15). The hours will need to be entered in the proper fiscal years. Instructions, including an example for this process is available at http://www.siue.edu/humanresources/payroll/pdf/BannerTimeEntryFYSplitInstr.doc.
July and August cut-off dates:
These changes must be received in Payroll by July 17th and August 18th respectively. Again, please allow 2-3 business days for securing needed signatures.
We appreciate your cooperation. If you have any questions please contact Payroll at ext. 2190.
Employee of the Month
June 4, 2009
Lynn Miller, Office Support Specialist for the Sociology & Criminal Justice Department, is the recipient of the June Employee Recognition Award. She was nominated for the award by Assistant Professor Tricia Oberweis. Her nomination was also supported by her supervisor and department chair, Associate Professor David Kauzlarich.
Lynn will receive a plaque, a $25 Gift Certificate to the Morris University Center Bookstore, up close parking for one month, and two complimentary lunch coupons to the University Restaurant on Friday, June 26, at 10:00 a.m. in the lobby of the Sociology and Criminal Justice Department located on the first floor of Peck Hall, Room 1230.
Please join us in congratulating Lynn for being the Employee of the Month for July 2009.
Note: Once a person has been nominated for the Employee Recognition Award, their name remains in the pool until selected if they meet the criteria. The nominator does not have to re-nominate the employee each month.
Questions or comments should be directed to Shrylene Langston at sclark@siue.edu or ext. 2155.
Request to Hire Civil Service Extra Help - Form Change
May 20, 2009
The Office of Human Resources has revised the Request to Hire Approval Form for Civil Service Extra Help Personnel. Please be advised that the new form contains a split labor distribution section. This allows for the payment of employees to be divided among up to three separate accounts, if needed. Also, fields have been added for the person requesting approval to provide his or her contact information. We feel that these new additions will better suit the departments’ budgetary needs and allocations, as well as provide a contact in order for quick resolution of any issues. The new form is available online at http://www.siue.edu/humanresources/forms/pdf/CSXhelpHire.dot. Please use this form when requesting approval for Extra Help. If you have any questions, feel free to call us at 650-2190.
Employee of the Month
May 4, 2009
Pamela Donahue, Office Support Specialist for the School of Nursing, is the recipient of the May Employee Recognition Award. Pamela was nominated for the award by her supervisor, Professor and Associate Dean Mary Ann Boyd.
Pam received a plaque, a $25 Gift Certificate to the Morris University Center Bookstore, up close parking for one month, and two complimentary lunch coupons to the University Restaurant.
Please join us in congratulating Pamela for being the Employee of the Month for May 2009.
Employment Eligibility Verification Form (I-9)
April 7, 2009
An interim rule was submitted to the Federal Register on Dec. 11, 2008 to revise the current I-9 Form. The interim rule narrows the list of acceptable identity documents and further specifies that expired documents will no longer be considered acceptable forms of identification. The rule eliminates older versions of Temporary Resident Card and the Employment Authorization Card/Document that USCIS no longer issues. The new I-9 Form has a revision date of 02/02/09 and became effective April 3, 2009.
In Section One (1) of the form an employee can now attest to being either a citizen or noncitizen national of the United States. Noncitizen nationals are persons born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad. The new rule also adds foreign passports containing certain machine-readable immigrant visas to List A; adds to List A as evidence of identity and employment authorization valid passports for citizens of the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI), along with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI (The Handbook for Employers, Instructions for Completing the Form I-9 (M-274).
Please provide new employees with the list of acceptable identity documents needed to complete the I-9 Form. As a reminder, new or past employees rehired after a “break in service” must arrive, in person, to the Office of Human Resources, Rendleman Hall, Room 3210, to complete an I-9 Form by their first day of employment. Departments must send these employees to the Office of Human Resources, with a memorandum, indicating the start date and the end date of employment (if applicable).
For additional information visit the “Questions and Answers: USCIS Revises Employment Eligibility Verification Form” section of the USCIS website.
Hiring A New Employee
April 7, 2009
The Human Resources web site now includes a link to a document which will assist departments when hiring a new employee. The direct link to this document is: http://www.siue.edu/humanresources/employment/pdf/HiringNewEmployees.doc, and it is also available by clicking on the link, Hiring A New Employee, on the Human Resources Employment Web Page.
The information provided within the document is intended to assist with the hiring process for the majority of employees. The Table of Contents on the second page lists the topics covered, which includes Campus-wide employee-related forms and information. For example, in addition to forms required for the hiring process, employees may need access to other information, such as benefits eligibility and options and how to obtain an e-id, parking permit, and University ID (Cougar Card). Selected employees may also require access to information systems or resources, such as Document Imaging, P-card, and AIS, in association with the employee's position and job responsibilities.
Please forward any suggested additions to this document to the Office of Human Resources for consideration.
Self Service for Employees
April 1, 2009
CougarNet Banner Self-Service for employees is now available!
The Login button to the left will take you to the CougarNet Home Page. Click on the Enter CougarNet Secure Area link to login.
The More Information button, also to the left, directs employees to documentation which provides an Overview of CougarNet Banner Self-Service, as well as assistance with logging in and accessing your personal and employment information.
There is also an on-line campus directory that is searchable in many different views such as first or last name of an employee or by the department name.
Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, religion, national origin or sex in violation of Title VII.
Southern Illinois University Edwardsville prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, gender, sexual orientation, or veteran’s status.