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Human Resources
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Payroll is responsible for the preparation of all payroll checks for all employees, graduate assistants and student employees. The Payroll process includes reporting all applicable earnings and taxable benefits, withholding the required federal and state income taxes, and deducting authorized benefits and other payroll deductions.

Play the Illinois State W4 Audio Presentation and the Federal W4 Audio Presentation.

Payroll processes four payrolls according to the Payroll Calendar. Payrolls are processed at least a week in advance to meet banking and university cutoff requirements.


Payroll type pay dates adjusted for holidays/weekends
annual frequency
Faculty Payroll salary the 16th and the end of the month 24 payrolls a year
Semi-Monthly Payroll salary the 16th and the end of the month 24 payrolls a year
Bi-weekly Payroll hourly every other Friday 26 payrolls a year
Student Payroll hourly every other Thursday (opposite week) 26 payrolls a year

Functions of the payroll office include:

  • Receive Salary Defer form from academic year employees and setup defer schedule
  • Determine Payroll and Contractual Service Voucher tax treatment for International payees with Visa Status (read more, Foreign National NRA)
  • Prepare W-2’s and NRA 1042 forms
  • Process mandatory deductions such as garnishments and bankruptcy withholdings
  • Taxation of moving expenses, vehicle usage and applicable tuition waivers


Payroll also handles the following for departments:

  • Process Payroll Labor re-distributions
  • Payroll Certification training for fiscal officers and delegates
  • Banner Department Time Entry/Approval set up and training for approved user

 University Payroll Policies and Guidelines:

  • Direct Deposit
    Electronic Direct Deposit is an efficient, secure... read more
  • Tuition Waiver Taxation
    The university offers tuition waivers to various individuals... read more
  • Multi-State Tax Withholding and City Tax Changes
    SIUE is required to withhold the appropriate state and local earningsread more


Payroll complies with all applicable federal, state, and local tax laws and university policies.

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