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Departmental Information for SIUE Payments made to Foreign Nationals and Nonresidents on Contractual Service Vouchers
(Payments made to Nonresident Alien Employees, Honoraria/Guest Speakers/Awards/Royalties/Fellowships)
(Payments made on Contractual Service Vouchers)

The following process will aid departments in making payments to individuals who are not U.S. citizens. Each SIUE department should contact Payroll upon deciding to host a Foreign National visitor. Please contact Denise Hunt, Payroll Compliance Manager at dhunt@siue.edu or Robyn Courtway, Human Resource Officer at rcourtw@siue.edu or call 618-650-2190 for instructions regarding documentation and processing requirements. The information contained herein is offered for general informational purposes only intended as an aid.

The foreign visitor must provide the following documentation. If possible, have the visitor submit the documentation before arrival to help eliminate any potential processing delays. They should submit the following.

  • Complete the fillable Foreign National (NRA) Tax Status Information Form at http://www.siue.edu/humanresources/forms/pdf/NRATaxStatus.dot.
  • Print a copy. Sign and date the form. Retain a copy for their records.
  • Attach a copy of Visa, I20, I94, or DS-2019 that is applicable to their current and past Visa. Attach a copy of each page in the passport that contains an immigration stamp.

Individuals not eligible to receive a SSN should complete IRS Form W-7, application for Individual Taxpayer Identification Number. This form and instructions can be found at the IRS web site, see: ( http://www.irs.gov/pub/irs- pdf/fw7.pdf). A notarized copy of the biographical page of the passport is needed for the ITIN application. The Compliance Manager or Human Resource Officer can provide help with the W-7 ITIN application.

All completed document(s) should be forwarded to the Payroll Compliance Manager or Human Resource Officer for review at Campus Box 1040. Payroll will forward the applicable forms to the IRS. Contact information for the foreign visitor is important and required in order for Payroll to contact them if necessary.

RESOURCES:
The following IRS Publications are helpful for obtaining forms, instructions, and general guidance. They are available at the IRS web site ( www.irs.gov).

  • IRS Publication 513 - Tax information for Visitors to the United States
  • IRS Publication 515 - Withholding of Tax on Nonresident Aliens and Foreign Entities
  • IRS Publication 519 - U.S. Tax Guide for Aliens
  • IRS Publication 901 - U.S. Tax Treaties