Civil Service Posting #13-68
January 9, 2013
The following is a current Civil Service vacancy at Southern Illinois University Edwardsville. Applicants compete by examination. If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources. Examination appointments are required.
Note: Some positions may be represented by a union and may require union dues.
OFFICE SUPPORT ASSOCIATE-UNIVERSITY HOUSING
Description: This position assists the Community Director, Assistant Community Director, and Assistant Director of Residence Life for Training and Development by performing clerical, organizational, and mail duties. Several key duties and responsibilities include: distribute mail to Evergreen Hall resident mailboxes; maintain accurate record of residents’ mailstop changes and forwarding addresses; enter and maintain information of packages received for residents; distribute package slips to appropriate mailboxes; conduct regular inventory of keys for Evergreen Hall offices and Evergreen Hall resident rooms and is responsible for initiating key control service requests; research and verify annual residence hall Key Agreements from Key Control; prepare for Fiscal Officer’s signature purchasing and vendor payment paperwork utilizing AIS forms; enter Campus Housing Activity Fee expenditures on Excel worksheet; serves a P-card Departmental Card Manager for self, Community Director, Assistant Director, Community Director, and Assistant Director for Residential Education; Assist Community Director, Assistant Community Director and Assistant Director for Residential Education in scheduling appointments with students; and maintain confidential incident/discipline files for residents. The Office Support Associate may be assigned other related tasks in support of the department’s mission and goals.
Minimum qualifications:
1. High school graduation or equivalent
2. Any one or combination totaling eighteen (18) months from the following categories:
(a) work experience performing clerical/secretarial work, including use of computer systems
(b) vocational training that provided a knowledge of generally accepted clerical procedures
(c) college or university coursework in Office Occupations, Business Administration, Business
Education, or closely related fields
30 semester hours = eighteen (18) months
(d) college or university course work in any curriculum
48 semester hours = eighteen (18) months; and
3. Ability to keyboard accurately at a rate of 40 net w.p.m.
Starting salary: $1,967 per month
Application deadline: January 24, 2013
Residency: Illinois residency required
FLSA: Non-Exempt
Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), resume, and unofficial transcripts to:
Southern Illinois University Edwardsville
Office of Human Resources
Campus Box 1040
Edwardsville, IL 62026-1040
Or email your Civil Service application (required), resume and unofficial transcripts: civilserviceapplications@siue.edu.
Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.
For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.
If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. Applicants will be subject to a background check and/or drug screening prior to an offer of employment.
Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, religion, national origin or sex in violation of Title VII. Southern Illinois University Edwardsville prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.
The SIUE ANNUAL SECURITY REPORT contains campus safety and security information and crime statistics for the past three (3) calendar years. This report is published in compliance with federal law, entitled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.” For those without computer access, a paper copy of the report may be obtained from: Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228.
