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Human Resources
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SIUE Employee Important Separation of Service Information

The following comprehensive information has been developed to help guide employees who are considering separating/retiring from Southern Illinois University Edwardsville.


If you have not provided a resignation letter/e-mail to your department supervisor, do so as soon as possible.  This should be done at least 4-6 weeks prior to your termination date.


Additional information about your SURS contributions:

  • Separation Refunds for the withdrawal of contributions
  • SURS lump sum distributions and retirements cannot be completed until all payments from SIUE are made.  These payments may include final payroll check, vacation/sick leave payouts, and applicable retro-active pay increases.  If you retire after July 1st of any year and there is later a retroactive salary increase, you may receive a later salary increase that could affect your SURS annuity amount.


You will receive COBRA (Consolidated Omnibus Budget Reconciliation Act) continuation coverage information from Central Management Services (CMS) within 40 days of the separation. If the information is not received within 40 days, you should contact CMS at 1-800-442-1300.

Vacation/Sick Leave Payouts

If you have a vacation and/or compensable sick leave payout, you can make deferrals up to the IRS limits for both 403b account and 457 accounts.  Employees are paid for unused accrued vacation and eligible unused sick time earned from 1984-1997 (SK97) under University policy.

Contributions may be made up to the annual limits, but the limits are reduced by any contributions already deducted through payroll during the calendar year before retirement.

If interested, you must have accounts set up with a 403b approved vendor and/or the CMS Deferred Compensation unit.  If you are setting up a 457 account, this must be done the month prior to your termination date.  Benefits staff must be informed of this change and you must prepare a new 403b Salary Reduction Agreement (SRA) and/or a 457 Deferred Compensation Change form indicating the amount you want to defer to the vacation/sick leave payout.  The forms must be submitted to the Benefits Department at least 1 month before your termination date.

The 403b SRA is located at

The 457 Deferred Compensation Change form is located at

State of Illinois Insurance

In accordance with the State Group Insurance Act, your health, dental and life insurance benefits from SIUE will end on midnight of your termination date.  If you are continuing your health and dental coverage after you retire, your plan will be through the State Universities Retirement System (SURS).  For information regarding this coverage, please contact SURS at 1-800-275-7877.

Portable Insurance

The following insurances are portable upon termination:

    ING/Reliastar Supplemental Life Insurance
    Conversion Policy Rates effective Jan. 1, 2014

    Prudential Long Term Disability

    Colonial Cancer, Critical Illness and Accident Supplemental Insurance

Address Updates

Contact the Office of Human Resources if your address changes prior to the mailing of form W-2 in January.  If you are a retiree, you should also keep your address current so that the University may include you at events such as the annual Retiree Reception.

University Property and P-card, and Fiscal Officer/Delegate Changes

As a reminder, if you have any university property such as the p-card or university issued i-pad or laptop, please remember to turn these into to your appropriate department contact.  Please also complete any outstanding p-card transactions.  If you have been a fiscal officer or delegate for AIS or a department support person for Banner Leave or Department Time Entry, please be sure your department has authorized a replacement for these.

Amounts owed to SIUE

If any payments or fines are owed to SIUE and are still outstanding at the time of termination, they will be withheld from your final paycheck.

Other Information for Retirees

Parking hang tags are available annually without charge to any retiree for campus parking privileges.  To obtain the hang tag, please visit

SIUE email and Cougar Net accounts remain active for retirees.  If you need help with a password, please contact the Office of Information Technology at 618-650-5500 or visit

Retirees are able to borrow library materials in the Lovejoy Library and have full access to computers located in the labs.  Hours of operation and information on library services can be accessed at

You may also purchase a membership to the Student Fitness Center and use all of the facilities including the Wellness Center, Fitness Rooms, tennis courts, and indoor track.  More information can be found at

If you need more information, please contact Benefits staff by calling 618-650-2190 or email us at

Department Checklist for Departing Employees

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