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Human Resources
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Types of Sick LeaveAccruable, Non Accruable, & Extended Sick Leave

Faculty, Administrative, and Professional Staff will be eligible for sick leave benefits in accordance with the following:

Accruable (regular) sick leave

  • Faculty and Administrative staff on full-time academic or fiscal year continuing appointment earn 7.2 days per fiscal year, at the beginning of the contract appointment.
  • Should a Faculty or Administrative staff with an academic appointment have a summer contract, accruable sick leave is credited July 1 or the first day of the summer contract, whichever is later.
  • Professional staff on a full-time fiscal year regular and durational earn one sick day per month.
  • Employees on a continuing or regular appointment of less than 100 percent will earn sick leave prorated to their appointment percentage.
  • Employees who are hired mid-year will earn sick leave adjusted to their length of contract (.6 days per month will be earned for a fiscal year employee and .8 days per month will be earned for an academic year employee for the hiring year). This includes fiscal appointments that are effective after July 1 and academic appointments that are effective after August 16 of a year.
  • Faculty and Administrative staff employees on term appointments are not eligible to earn accruable sick leave. However, they will not lose any previously accrued but unused accruable sick leave.
  • At the end of a fiscal year, any accrued but unused accruable sick leave will carry over to the following fiscal year. There is no limit to the amount of accruable sick leave an eligible employee may earn and carry over.

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One-time grants of sick leave

  • Professional staff employees with a regular appointment, hired previous to July 1, 2000, earned a one-time grant of 60 sick leave days adjusted to their appointment percentage and proportionate to their annual period of service.
  • Professional staff employees on durational appointments were not eligible for this one-time grant of sick leave.
  • Professional staff employees hired after July 1, 2002, earn a one-time grant of 15 sick leave days adjusted to their appointment percentage but without regard to their annual period of service.
  • At the end of a fiscal year any amounts of unused one-time grant sick leave will carry over to the following fiscal year. Employees will not earn additional amounts but will continue to carry over from each year any unused amount of one-time grant sick leave.


Non-accruable sick leave

  • Faculty and Administrative staff on full-time academic or fiscal year continuing or term appointment earn 43 non-accruable days per fiscal year, at the beginning of the contract appointment.
  • Employees on a continuing appointment of less than 100 percent will earn sick leave prorated to their appointment percentage.
  • Employees who are hired mid-year will earn sick leave adjusted to their length of contract (3.5834 days per month will be earned for a fiscal year employee and 4.7778 days per month will be earned for an academic year employee for the hiring year). This includes fiscal appointments that are effective after July 1 and academic appointments that are effective after August 16 of a year.
  • Non-accruable sick leave that is unused will not carry over to the following fiscal year because employees earn time each year.

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Extended sick leave

  • Professional staff earn a one-time grant of extended sick leave of 20 sick leave days. The extended sick leave is for documented major medical problems for the employee only.
  • Physician's documentation and approval from the Benefits staff in the Office of Human Resources is required before an employee can use this leave.
  • The extended sick leave will be available for use after all other sick leave has been exhausted. Any unused extended sick leave days carry over each fiscal year.
  • When these days are used, they do not accrue again.


Temporary Days

  • A temporary leave of absence with pay may be granted upon request for reasons such as emergency illness of family, funeral leaves, jury duty and military leaves.
  • Temporary leave with pay shall not exceed two weeks (10 working days) during any fiscal year.
  • In accordance with the definitions appearing below, employees may be granted a leave of absence for a period not exceeding two weeks. Approval must be obtained from the Office of Human Resources. Additional documentation supporting the need of leave will be required for approval. If applicable, employees may be required to take leave under the Family Medical Leave Act.
  • The following definitions shall apply to requests for temporary leave with pay:
    1) Emergency Leave - hospitalized, critically ill members of the employee's immediate family: Immediate family is defined as spouse, domestic partner recognized under the State of Illinois insurance plan, child, parent, grandparent, brother, sister, and corresponding in-laws of an employee.
    2) Funeral Leave - funeral of immediate members of the employee's family. Immediate family is defined as the spouse, a domestic partner recognized under the State of Illinois insurance plan, child, parent, grandparent, brother, sister and corresponding in-laws of the employee.
    3) Military Leave - temporary duty not to exceed two weeks.
    4) Jury Duty - a leave of absence without loss of pay will be granted for time actually spent on jury duty.
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