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Human Resources
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Sick Leave Policies and Procedures


Sick Leave Payable Upon Termination

In accordance with Illinois Public Act 83-976, employees who terminate and have a sick leave balance of time accrued and unused from January 1, 1984 through December 31, 1997, shall be paid for one half the balance. This is the only sick leave payable upon termination or retirement.

Other General Sick Leave Policies

  • Sick leave is not earned during periods of leave when an employee is not in pay status. While an employee is in a pay status leave continues to accrue.
  • Holidays recognized by the University will not be included in sick leave.
  • Weekends are not charged unless they are a part of a scheduled work assignment and sick leave is utilized.
  • Sick leave will be transferred within the Southern Illinois University system only.
  • All records of annual and extended sick leave benefits shall be maintained by the department fiscal officer with annual reports calculated as of June 30 of each year and forwarded to the Office of Human Resources. Administrative reports and instructions for departments can be found at the end of this section.
  • Employees covered by a collective bargaining agreement will need to refer to the most recent contract for more information.
  • The University reserves the right to refer an employee for medical examination by a physician of the University's choice for the purpose of determining the employee's mental or physical fitness to perform the essential functions of the employee's position. The University will assume all responsibilities related to the cost of the examination.

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Excessive Use and/or Abuse of Sick Leave

The University may refuse to pay sick leave pay if it is determined that the claim for sick leave is fraudulent based on authorized purposes.

Sick leave abuse occurs when an employee uses sick leave for unauthorized purposes or misrepresents the actual reason for charging an absence to sick leave. Sick leave abuse may also occur when an employee establishes a pattern of sick leave over a period of time, such as the day before or after a holiday, on a Monday and/or Friday, after a payday, any one specific day, half-day, or a continued pattern of maintaining zero or near zero sick leave balances.

The University reserves the right to require acceptable evidence of illness, injury, or disability before allowing any sick leave benefits. Employees who misuse sick leave may be subject to the University's progressive disciplinary process which could lead to suspension or discharge.