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Canceling your University Housing Contract

Visit the Housing Forms page to download cancellation paperwork. All cancellations must be in writing and can be received by email, fax, or mail. Phone requests to cancel a contract are not considered a valid cancellation and will not be accepted. If in doubt, contact the Central Housing Office at (618) 650‑3931 or housing@siue.edu.

The eight approved reasons to cancel your Housing contract during the contract period are:

  • Graduation at the end of the Fall term (submit request by December 1st deadline to be eligible for cancellation fee waiver)
  • Marriage (copy of certificate required)
  • Serious Illness (Doctor's statement & University Physician verification required)
  • Death in the immediate family (documentation required)
  • Counseling considerations (documentation required); please print out the guidelines for a counseling consideration cancellation request.
  • Active military induction (copy of orders required)
  • Withdrawal from SIUE for the remainder of the University Housing contract period
  • Academic Suspension (copy of suspension letter within two weeks of date of letter is required - if deadline is met, student only forfeits $75 security deposit and is not responsible for a cancellation fee)

All approved reasons require the appropriate paperwork.

Cancellation Request during the Contract Period

  • If the cancellation request meets one of the eight approved reasons, it will be approved. If you cancel before December 1, there will be a $250 cancellation fee, and Housing charges will be pro-rated through the end of the week that the student properly checks out. If you cancel after December 1 and before the first day of University Housing move in for spring, you will be responsible for a $300 cancellation fee and pro-rated charges.
  • If it is an approved cancellation, schedule a check-out appointment with your Resident Assistant at least 24 hours in advance of the desired check-out day and time. Failure to properly check-out will result in additional penalties.
  • Once you have properly checked out, the $75 security deposit will be credited to your student account. If you do not have an outstanding balance with the University, a refund check will be generated and mailed to you.
  • If the cancellation request does not meet one of the eight approved reasons, it will be denied. The student will still be responsible for the remainder of the University Housing contract, whether the student lives there or not.

Cancellation Request Before Moving In

Canceling for the Fall Term

  • If canceling before May 1, submit a written request to the Central Housing Office requesting to cancel your Housing contract. Excluding the $25 non-refundable application fee from the $300 payment, the student account will be credited $275.
  • If canceling after May 1 but before August 1, submit a written request to the Central Housing Office requesting to cancel your Housing contract. The entire $300 payment will be forfeited.
  • If canceling after August 1 but before the first day of University Housing move-in for the fall term, you must meet one of the eight approved reasons for canceling. If you do meet one of the eight reasons, the $200 advance payment and $75 security deposit will be forfeited. If the cancellation request does not meet one of the eight approved reasons, it will be denied.
  • If canceling on or after the first day of University Housing move-in for the fall term, see during-term cancellations.

Canceling for the Spring Term

  • If canceling before December 1, submit a written request to the Central Housing Office requesting to cancel your Housing contract. Excluding the $25 non-refundable application fee from the $300 payment, the student account will be credited $275.
  • If canceling after December 1 but before the first day of University Housing move-in for the spring term, submit a written request to the Central Housing Office requesting to cancel your Housing contract. The entire $300 payment will be forfeited.
  • If canceling on or after the first day of University Housing move-in for the spring term, see during-term cancellations.

Canceling for the Summer Term

  • If canceling before the Friday before the first day of University Housing move-in for the summer term, submit a written request to the Central Housing Office requesting to cancel your Housing contract. Excluding the $25 non-refundable application fee from the $300 payment, the student account will be credited $275.
  • All cancellation requests submitted on or after the first day of University Housing move-in for the summer term will be denied. The student will still be responsible for the entire summer contract charges, whether the student lives there or not.
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