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Graduate Students

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Graduate Student Forms

Graduate Student Forms Form Name Purpose
Graduate Student Request Form Completed by students requesting transfer of credit, time extension or other special requests
Registration of Thesis Title Completed by graduate students
Graduation Application Completed by graduate students
Request for Additional Thesis Credit Completed by graduate students
Graduate Retention Form For graduate program advisers to complete
Graduate Assistantship Appointment Packet Form Name Purpose
GA Appointment Checklist Make sure all forms are completed
Assistantship Recruitment Routing Form Completed by hiring unit for GA position approval
Graduate School Bulletin Description of assistantship position to be posted
Graduate Assistant Confirmation Form Completed by hiring unit when offering a GA position to an international student
Graduate Assistant AA/EOA Form Reporting applicants and awardees for EOA office
Assistantship Application Form Completed by students applying for GA
Assistantship Appointment GA contract completed by hiring unit
Assistantship Appointment Multi-Line Multi-line GA contract completed by hiring  unit
Statement of Purpose Collection of Social Security Number
Pre-employment Data Collection Form Completed by student at time of hiring
Employee & Graduate Assistant Data Collection and Data Change Form Completed by student at time of hiring. Data Collection form on Human Resources website
Certification of Oral English Proficiency Completed by department at time of hiring, if applicable
Selective Service Completed by student at time of hiring
Health Insurance Marketplace Information Health Insurance Coverage Options and State of Illinois Health Coverage
Loan Default, Tuition Waiver, Acknowledgement Loan Default Form, Tuition Waiver Release of Information Consent & Acknowledgement of Receipt
Direct Deposit Completed by student at time of hiring, if applicable
I-9 Form Completed by student at time of hiring
W-4 Federal Withholding Completed by student at time of hiring
W-4 State Withholding Completed by student at time of hiring
Foreign National and Non-resident Alien Payroll Tax Information Completed by student at time of hiring.
Mandated Child Abuse Reporting Completed by student at time of hiring.
Ethics Training Completed by graduate students who apply for or receive a tuition waiver.
Graduate Assistants Forms Form Name Purpose
Graduate Assistant Time Sheet Used by student and department to track time worked and paid time off
Overload/Underload Petition Exception to enrollment requirements
Summer Tuition Waiver Completed by students requesting summer waiver
Job Change Request Form change of assignment
Termination of Employment Form terminate contract
Graduate Student Travel Grants Form Name Purpose
Graduate Student Travel Request Form Request funds supporting student travel to conferences.
Budget Worksheet Travel Cost Estimate
Liability Release Form Waiver of Liability
Clery Act Forms 3 nights or more. Form on SIUE Police Website
Chair Approval Form When not peer reviewed or invited
Temporary Export License Exception International travel
Financial Conflict of Interest Policy
Travel Expense Voucher Submit to Accounts Payable after Travel. Travel Guidelines


 

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