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Graduate School Policies

Master's Degree Retention (1L1)

The following applies to students enrolled in master's degree programs. Whenever a graduate student's grade point average falls below 3.0 (4.0 scale), the status of the student will be reviewed by the Dean of Graduate Studies and Research and the student's graduate adviser. If the student is permitted to continue, the conditions for continuance will be put in writing by the student's adviser and, upon concurrence of the Dean of Graduate Studies and Research, communicated to the student. In any case, if, after 15 semester hours of work in a degree program, a student has earned 6 or more hours of C or below in 400or 500-level courses, not balanced by A in 400or 500-level courses, the student will be dropped and ordinarily is not again admissible to a degree program.
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Graduate Student Course Loads (1L2)

During the academic year, full-time enrollment for graduate students consists of enrollment for 9 or more credits in graduate-level courses. The maximum course load, except as described on the chart below, is 15 credits. Students holding appointments as graduate assistants are considered as full-time if they enroll in a minimum of 6 credits of graduate-level course work. During the summer term, full-time status requires a minimum course load of 3 credits for all students. The maximum course load, except as described on the chart, is 10 credits. Course load maxima and minima for special circumstances are as follows:
Fall & Spring Semesters 10 Week Summer Term
Maximum Minimum Maximum Minimum
Graduate Assistantships
12
6
6
3
Full Veterans' Benefits
15
9
10
3
Graduate Fellowships & Scholarships
15
*
10
*
*Refer to conditions of award.

A graduate student must enroll in courses bearing graduate credit in order to meet the stated minima. Enrollment in all work taken for credit counts toward the maximum credit that can be accumulated in a single academic term. Audit work does not qualify in meeting the minima; however, audit work is calculated in determining a student's maximum course load.

Exceptions to these maxima and minima are possible only with the written permission of the Dean of Graduate Studies and Research.
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Teaching Responsibilities Assigned to Graduate Students (1L4)

No graduate student shall be assigned teaching responsibilities unless he has demonstrated to the department an English fluency adequate for classroom or laboratory instruction.
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Policy Statement on Classification Pending (1L5)

While waiting for acceptance to the degree program to which he (she) has applied, the applicant will be categorized as classification pending, and will be permitted to enroll in graduate level courses.

Credit earned in graduate courses, while the application is pending, will ordinarily be counted as classified graduate credit if the student is admitted by the department to a degree program.

If the student is denied admission by the department, his (her) status will automatically be changed to unclassified.
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Graduate Student Matriculation, Advisement, Instruction, Evaluation and Assistantships (1L6)


INTRODUCTION
Student Conduct and Student Grievances: Rights and Responsibilities addresses the rights and conduct standards for all students at SIUE. In addition, the Graduate Assistant Employment (Non-Academic) Grievance Procedure addresses matters of concern to teaching, research and general administrative graduate assistants at SIUE. However, because of their special place in the academic community, an additional statement of graduate student rights and responsibilities in regard to matriculation, academic advisement, instruction, evaluation and assistantships is needed.

The relationship between graduate students and the academic professorate is distinctly different from that of the undergraduate student and the professorate in that graduate education has different academic goals and occurs at a time when students are much closer to realizing their own professional goals. Since graduate student/faculty relationships are often close and sometimes approach peer status, the specification of the rights and responsibilities of each is necessary. This document is a statement of graduate student rights and responsibilities in regard to matriculation, academic advisement, instruction, evaluation and assistantships, and lists existing practices and procedures that affect graduate students.

By providing a set of University-wide procedures and guidelines, this document (1) defines the multiple roles, relationships, and expectations which exist between graduate students and the various units of the University, and (2) identifies the fundamental principles of equity that should govern these relationships.

SCOPE
The policy statements in this document, in Student Conduct and Student Grievances: Rights and Responsibilities, in the Graduate Assistant Employment (Non-Academic) Grievance Procedure, in the Graduate Assistant Handbook, and in the Graduate Catalog shall govern all graduate student rights and responsibilities. It is the responsibility of each student to be aware of the contents of all of these documents.

MATRICULATION
1. In admission to graduate education there shall be no discrimination on the basis of age, sex, race, color, creed, religion, or ethnic origin. In addition, there shall be no discrimination on the basis of physical disability provided that the disability does not prevent the student from completing her/his program.

2. Students are responsible for completing Graduate School admission requirements no later than the end of the first regular academic term of their enrollment.

3. Any criteria beyond the general Graduate School requirements for admission, termination, or withdrawal of students from a graduate program shall be approved by the Graduate School and published in the Graduate Catalog.

ACADEMIC ADVISEMENT
1. Each graduate program shall make known in writing to each student at the time of admission to graduate study its degree requirements including research, residence, time limitations, and any applicable code of professional conduct or academic standards which are beyond Graduate School requirements.
2. Requirements for the satisfactory completion of a degree program shall be those in effect at the time the student is admitted to the program. In the event that program requirements are altered during the student's course of study, the student shall have the choice, insofar as possible, of adhering to the original requirements or meeting the new requirements. An academic unit is not responsible for offering all courses described in the Graduate Catalog.
3. Within the student's first term of study, an advisory committee of at least three members of the graduate faculty (a chairperson and two others) shall be formed in consultation with the student to oversee and direct the student's program. An advisory committee report, listing all degree requirements, shall be filed with the unit's Graduate Program Director and a copy shall be provided to the student. The program will not be considered binding unless signed by the student's advisory committee chairperson and the student. This report, as amended in writing and in full consultation between the student and the advisory committee, shall be regarded as the statement of program requirements. Changes in this program may be initiated by either the student or the committee.
4. Once designated, the advisory committee shall oversee the student's progress. Changes in the membership of an advisory committee may be initiated by the student or committee members and are to be reported to all parties concerned. Committee members on leave are responsible, in consultation with the student, for securing substitutes.

INSTRUCTION AND EVALUATION
1. Graduate students and faculty have a shared responsibility to maintain a classroom atmosphere that is beneficial to learning. Instructors shall discharge their responsibilities in accordance with the guidelines established in the Faculty Code of Ethics and Conduct and the Ethics of Instruction.

2. Any evaluation placed in a student's official record or file shall be made available to the student in accordance with University guidelines and the Family Educational Rights and Privacy Act of 1974 (Public Law 93-380).

3. As soon as it is determined that a student's performance or progress does not meet Graduate School standards, she/he and the unit's Graduate Program Director shall be notified by the Graduate School according to the retention policy stated in the Graduate Catalog and appropriate action shall be taken.

4. As soon as it is determined that a student's performance or progress does not meet criteria for the graduate program in which the student is enrolled (see section 3 under "Matriculation," above), she/he and the Graduate School shall be notified in writing by the Graduate Program Director or designated representative. Recommendations for making up the deficiencies shall be included in the written notification.

5. The faculty of each graduate program shall establish a policy governing the passing of the Final Examination, oral and/or written, and a procedure whereby students may appeal an unfavorable decision. Copies of such policy and appeal procedures shall be filed in the Graduate School.

6. The nature and scope of the thesis (or its equivalent) shall be defined by the faculty of the graduate program and the advisory committee according to the professional and scholarly research standards of the discipline. The faculty of the graduate program shall specify the acceptable style and form of the thesis in accordance with University guidelines for the preparation of theses. The Graduate School establishes and publishes standards for typing and reproduction and deadlines for acceptance.

7. All information regarding students' academic progress and performance shall be held confidential between the student and any faculty and academic units involved. It shall be released only with the consent of the student. If this information becomes relevant in a grievance proceeding, such information shall be released to the appropriate grievance committee(s) or agencies in accordance with the Family Education Rights and Privacy Act of 1974 (Public Law 93-380) and the applicable University grievance policies and procedures. The same privacy shall be accorded the reasons for a student's temporary or permanent withdrawal from the University.

ASSISTANTSHIPS
1. Departments shall establish training programs for all new teaching assistants. For teaching assistants who are engaged in classroom or laboratory instruction, such programs shall include (a) an introduction to instructional responsibilities, (b) student rights and responsibilities, (c) course goals, (d) grading criteria and practices and (e) classroom procedures. The program shall also include prearranged classroom visits by supervising faculty. The teaching assistant shall be responsible for full and active participation in the training program.

2. Other policies and regulations pertaining to graduate assistants and assistantships are described in the Graduate Assistant Handbook available in the Graduate School. This booklet defines the three assistant classifications and specifies their respective assignments, compensation schedules, work load and class load restrictions, appointments, privileges and grievance procedures.

LIMITATIONS
1. No regulations from graduate student advisory committees, department or comparable units, or schools or comparable units, shall supersede or be in conflict with the regulations stated herein, except as specifically authorized by the Dean of Graduate Studies and Research.

2. No regulations herein contained or added to this document shall supersede or be in conflict with the Statutes, Bylaws, and Policies of the Board of Trustees, regulations contained in Student Conduct and Student Grievances: Rights and Responsibilities, Procedures Governing Student Work Grievance and Appeals, Graduate Assistant Employment (Non-Academic) Grievance Procedure or any other pertinent University policies.
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Admission to Specialist's Degree Programs (1L7)

Applicants must have completed a master's degree from an accredited institution with an average of 3.25 (A = 4.0) or higher and at least two years of experience relevant to the specialized field. Students also must satisfy requirements imposed by the faculty of the major field.

The School of Education provides supplementary application forms and further information concerning the specialist's programs in Education.

Admission is final only after approval by the appropriate faculty and the Graduate School.
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Approval of Thesis or Dissertation Proposals and Research in Lieu of Thesis (1L8)

Each thesis or dissertation must be supervised by a committee of at least three members of the graduate faculty. The thesis or dissertation proposal must be approved by the committee and the title of the thesis or dissertation registered with the Dean of Graduate Studies and Research not later than the last day of classes in the academic term preceding the one in which the student expects to graduate.

All research proposals (whether for a thesis, dissertation, or a project to be performed in lieu of a thesis) that involve human subjects, animals, or biohazardous materials, including recombinant DNA, must be cleared by the appropriate University Committee and approved by the Dean of Graduate Studies and Research before data collection begins.

If any research project involves human subjects, animals, or biohazardous materials, including recombinant DNA, it is the responsibility of the chairperson of the student's committee to review the proposal and insure compliance with University policy and guidelines. Further information and applicable guidelines are available in the Graduate School's Office of Research and Projects.
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Second Majors for Graduate Students (1L12)

A student may complete a second graduate major under a single degree title by: (1) completing all of the requirements for a degree in the first major; and (2) applying to the Graduate School and the appropriate department and by completing no less than two-thirds of the total hours required for a degree in the second major as well as all of the requirements for that second major.

If a student pursues a second major concurrently with the first, the graduate adviser in each major must approve the combination of studies. With departmental approval, a student may jointly satisfy such requirements as one committee, one project or thesis, and/or one final examination. A student who holds a master's degree from SIUE may complete a second major and have it added to the official transcript, provided the department offering the second major admits the student for this purpose. Course equivalencies from the former master's program amounting to no more than one-third of the total hours for a degree in the second major may be considered for application toward the second major program.

A student may complete two or more specializations within a major by: (1) completing all the requirements for the major and for each specialization; and (2) applying to the Graduate School and the appropriate department for admission into the additional specializations. Students must complete all the requirements for the additional specialization, except they do not have to repeat courses in common among the specializations as long as the student completes two-thirds of the total hours required for the additional specializations. Students completing additional specializations have to complete all the exit requirements of the specializations except a thesis or final project.
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Registration for Thesis Credit (1L13)

While working on a thesis or such other required creative effort at the master's level, a student must register for a course numbered 599, specifically designated for this purpose. The thesis ordinarily may be counted for no more than 6 nor less than 3 semester hours of credit. Under special circumstances, a student's advisory committee may recommend that a student request permission to apply as many as 10 semester hours of thesis credit toward fulfillment of degree requirements. If after completing the required credit hours the thesis is not yet finished, the student may maintain access to such University resources as faculty, library, computers, and parking space by no-credit registration in "Thesis in Progress" for each term until completion of the thesis or other creative effort. A nominal fee, as approved by the Chancellor, will be charged for every academic term of such registration.
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Post-Baccaluareate Certificate Policy (1L14)

A post-baccalaureate certificate is an organized program of study requiring at least 18 semester hours of graduate credit which leads to a specific set of skills or knowledge. A certificate confirms that a student has mastery of the content of a clearly defined sub-field of an academic major field of study. A certificate provides in-depth training, but not to the breadth of a graduate degree. The completion of a certificate is noted on a student's transcript and is part of the University's official graduate offerings.

1. Proposals to create post-baccalaureate certificates must originate with the graduate faculty. Proposals must be submitted through the regular academic approval channels and ultimately to the IBHE for approval. Certificates that are part of an existing graduate program must submit a Form 91A, Request for Change in Academic Program, as a Reasonable and Moderate Extension (RME). Certificate programs that are independent of existing graduate programs must submit a Form 92A, Request for a New Academic Program.

2. Certificate programs require a minimum of 18 semester hours of graduate credit, at least half of which must be 500-level courses. No more than 3 of these required hours can be in independent readings, directed research, practicum, or other similar courses. No substitution or waiver of courses and of completion requirements is permissible for a certificate program.

3. Two or more certificate programs may include no more than one-third of the required hours in common. When two or more certificate programs share common courses, a student may count those hours toward completion for each of those programs.

4. All University policies, including those related to admission, retention, eligibility for fellowships and assistantships, contact hours, course formats, and eligibility of faculty to teach courses, apply to certificate programs.

5. In order to begin a certificate program, a student must be admitted to the Graduate School as a classified graduate student. The program faculty may add additional admission requirements, such as course prerequisites. The program faculty must approve the admission of all students into the certificate program.

6. Each certificate program will determine the amount of time a student has to complete the program. However, time limits may not extend beyond 6 years.

7. A GPA of 3.0 in all graduate coursework is required for awarding a certificate. Faculty may add additional requirements.

8. Courses taken in a certificate program may also be counted toward the completion of a graduate degree.

9. The administration of a certificate program rests with the faculty of the program. The graduate program director and the school/college dean are responsible for certifying completion of the program. When a certificate program is interdisciplinary, the faculty must designate a graduate program and school/college as its responsible administrative unit.

10. Certificate programs are reviewed as part of the regular program process. At the time of the program review, the certificate program may be reauthorized.

11. The University will be responsible for preparing the actual certificate.
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University Policy on Academic Integrity

Southern Illinois University Edwardsville is dedicated to learning and research, and hence is committed to truth and accuracy. Integrity and intellectual honesty in scholarship and scientific investigation are of paramount importance. The faculty, staff, and students are responsible for maintaining high ethical standards of professional integrity.

SIUE considers any of the following to be a breach of professional standards of competence and responsibility: 1. Fabrication or falsification of data, including intentionally misleading selective reporting. 2. Plagiarism, breach of confidentiality with respect to unpublished material, violations of accepted standards regarding submission and publication of scholarly works, and other misrepresentations of originality. 3. Failure to comply with research regulations, such as those applying to human subjects, laboratory animals, and standards of safety.
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University Policy on Sexual Harassment

Sexual harassment will not be tolerated at Southern Illinois University Edwardsville. It is prohibited by law and conflicts with the policies and interests of the University. Therefore, no member of the University community shall engage in sexual harassment. Student-to-student harassment, employee-to-student harassment, student-to-employee harassment, and employee-to-employee harassment in on and off-campus settings will be covered by this policy. Students may receive a copy of the Sexual Harassment Policy from the Office of Equal Opportunity Programs or from the University's home page.
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