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Graduate School

Please Note: Forms are available as PDF Forms or Microsoft Word Forms. For PDF Forms, please remember that the information entered directly into the form fields can be saved only with the full version (not the free version) of Acrobat Reader.

Go to Graduate Student Forms >>

Go to Research and Travel Forms >>

Graduate School Forms

Graduate School Forms Form Name Purpose
Graduate Faculty Application Request Graduate Faculty Status
Graduate Faculty Policy Eligibility to apply for graduate faculty status
Temporary Approval to Teach Graduate Courses Faculty requesting temporary approval
Graduate Faculty Emeritus Policy Policy on emeritus graduate faculty
Template for Memo requesting emeritus status for Graduate Faculty This status is distinct from Emeritus status
Course Changes Form Name Purpose
Guidelines For completing program and course requests
Form 89 Implement experimental courses
Form 90A (view in Explorer only) Add a course
Form 90B (view in Explorer) Delete a course
Form 90C (view in Explorer) Modify a course
Form 93 Add an off-campus course
Form 94 Add an online course
Program Changes Form Name Purpose
Program Priorities Request Request funding
Form 91A Change in academic program
Form 91B Terminate portion of program
Form 92A New unit of instruction-cover page
Form 92B Terminate program
Request for New Unit of Instruction (NPR) New unit of instruction
Routing Slip Form Name Purpose
Routing Slip Accompanies forms 90,91,92,93,94


Graduate Student Forms

Graduate Student Forms Form Name Purpose
Graduate Student Request Form Completed by students requesting transfer of credit, time extension or other special requests
Registration of Thesis Title Completed by graduate students
Graduation Application Completed by graduate students
Request for Extended Thesis Credit Completed by graduate students
Guidelines for Preparing a Thesis For graduate students to consult
Graduate Retention Form For graduate program advisers to complete
Graduate Assistantship Appointment Packet Form Name Purpose
GA Appointment Checklist Make sure all forms are completed
Assistantship Recruitment Routing Form Completed by hiring unit for GA position approval
Graduate School Bulletin Description of assistantship position to be posted
Graduate Assistant AA/EOA Form Reporting applicants and awardees for EOA office
Assistantship Application Form Completed by departments for students applying for GA
Assistantship Appointment GA contract completed by hiring unit
Statement of Purpose Collection of Social Security Number
Pre-employment Data Collection Form Completed by student at time of hiring
Employee & Graduate Assistant Data Collection and Data Change Form Completed by student at time of hiring
Certification of Oral English Proficiency Completed by department at time of hiring, if applicable
Selective Service Completed by student at time of hiring
Health Insurance Marketplace Information Health Insurance Coverage Options and State of Illinois Health Coverage
Loan Default, Tuition Waiver, Acknowledgement Loan Default Form, Tuition Waiver Release of Information Consent & Acknowledgement of Receipt
Direct Deposit Completed by student at time of hiring, if applicable
I-9 Form Completed by student at time of hiring
W-4 Federal Withholding Completed by student at time of hiring
W-4 State Withholding Completed by student at time of hiring
Foreign National and Non-resident Alien Payroll Tax Information Completed by student at time of hiring.
Mandated Child Abuse Reporting Completed by student at time of hiring.
Ethics Training Completed by graduate students who apply for or receive a tuition waiver.
Graduate Assistants Forms Form Name Purpose
Overload/Underload Petition Exception to enrollment requirements
Summer Tuition Waiver Completed by students requesting summer waiver
Job Change Request Form change of assignment
Termination of Employment Form terminate contract
Graduate Student Travel Grants  Form Name Purpose
 Graduate Student Travel Request Form Match funds supporting travel to conference. Student Travel Policy
 Budget Worksheet
 Liability Release Form Export Control Policy
 Clergy Act Forms 3 nights or more (SIUE Police website)
 Chair Approval Form
 Temporary Export License Exception International travel


Research Forms

Quick Links

Go To:

External Grants

Form Name


Grant and Contract Routing

Grant and Contract  Routing Form*

(for proposals and awards)

*Form must be downloaded and saved to your computer in order to save changes.

Get an up-to-date version of Adobe Reader

Obtain SIUE approval before submitting all external grants and contracts (including subcontracts)

Submit award documentation to set up grant account

How to route a grant.

Cost Sharing

Cost Sharing Policy

Procedures to follow before submission of a grant if your proposal contains institutional commitments in the budget.

Grant Management Handbook

Download the Post Award Grant Management Handbook

For more information about managing an active sponsored project, visit the External Grants Homepage.

Budget Preparation

Budget Worksheet

Template budget worksheet for calculating grant costs.

Grants vs. Gifts

Grant v Gift Checklist

Is this externally sponsored project a grant or a gift? Attach this checklist to the routing form if the sponsor is NOT provided directly by a government source at the federal, state or local level.

Subcontract Contact Sheet

Subcontract Contact Sheet

If your awarded project includes subcontracts/ subawards, complete and attach one contact sheet per subaward.


Form Name Purpose

Animal Care 

Animal Care Forms

Obtain SIUE approval for research involving animals

Visit the Animal Care Policy Page


Click here to view the Hazardous Chemicals List 

Export Controls

(incl. International Travel)
Satisfy record-keeping requirements for export control regulation in connection with SIUE-related business

Financial Conflict of Interest

Disclose Financial Conflicts of Interest
See the Financial Conflict of Interest Policy and Procedures

General Conflicts of Interest

Disclose Conflicts of Interest
See Conflict of Interest Policy

Human Subjects

Human Subjects Forms

Obtain SIUE approval for research involving human subjects

a.IRB Protocol Application

Protocol Exemption Screening Test

b. Consent Forms 

c. HIPPA Guide 

d. Other

Faculty Start-Up

Form Name


New Faculty Start-Up Application Form

Apply to receive new faculty start-up funds. See instructions.

Internal Funding

Form Name



STEP Program Application Materials

(incl. Cover Page, Checklist, Guidelines, Previous Funding Form)

 STEP Award Guidelines


Hoppe Application Materials

Hoppe Award Guidelines

Vaughnie Lindsay New Investigator

Vaughnie Lindsay Application Materials

Vaughnie Lindsay Guidelines

School/College Evaluation Form

Committee Evaluation Form to submit to R&D

Paul Simon Teacher-Scholar

Paul Simon Application Materials

Paul Simon Award Guidelines

Distinguished Research Professor

DRP Application Materials

Dist. Research Prof. Guidelines


Competitive Application Resubmission Initiative Program Downloads

CARI Guidelines

Conferences & Workshops

Conferences & Workshops

Program Downloads

Conferences & Workshops Guidelines


Strategic University Research Clusters Initiative Program Downloads

SURCI Guidelines


Form Name


Faculty/Staff Travel

Faculty/Staff Travel Request Form and

Budget Worksheet

Chair Approval Form (for use when peer-review cannot be otherwise documented)

Financial Conflict of Interest Disclosure Form for Travel

Temporary Export License Exception Form

Request matching funds for travel to conferences. See Faculty/Staff Travel Instructions and Policy

Other Relevant Websites

Financial Conflict of Interest Policy (for trips funded by external parties)

Export Control Policy for International trips

SIUE AIS E-Forms : for travel vouchers  to be submitted to Accounts Payable

Travel Voucher Instructions by Accounts Payable

Graduate Student Travel Grants

Graduate Student Travel Request Form

Budget Worksheet

Student Conference Travel Liability Release Form

Clery Act Forms (3 nights or more) on SIUE Police Website

Chair Approval Form

International Travel:
Temporary Export License Exception Form

Request matching funds to support student travel to conferences. See Student Travel Policy

Other Relevant Websites

Financial Conflict of Interest Policy (for trips funded by external parties)

Export Control Policy for International trips

SIUE AIS E-Forms : for travel vouchers to be submitted to Accounts Payable

Travel Voucher Instructions by Accounts Payable


Form  Name



Publication and Production Cost Support

Request funds to support publication and production costs. See Guidelines to apply.

Copyright for Journals

Form Name


Copyright for Journals Application Form


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