Please Note: Forms are available as PDF Forms or Microsoft Word Forms. For PDF Forms, please remember that the information entered directly into the form fields can be saved only with the full version (not the free version) of Acrobat Reader.
| Graduate School Forms | Form Name | Purpose |
| Graduate Faculty Application | Request Graduate Faculty Status | |
| Graduate Faculty Policy | Eligibility to apply for graduate faculty status | |
| Temporary Approval to Teach Graduate Courses | Faculty requesting temporary approval | |
| Graduate Faculty Emeritus Policy | Policy on emeritus graduate faculty | |
| Template for Memo requesting emeritus status for Graduate Faculty | This status is distinct from Emeritus status | |
| Course Changes | Form Name | Purpose |
| Guidelines | For completing program and course requests | |
| Form 89 | Implement experimental courses | |
| Form 90A (view in Explorer only) | Add a course | |
| Form 90B (view in Explorer) | Delete a course | |
| Form 90C (view in Explorer) | Modify a course | |
| Form 93 | Add an off-campus course | |
| Form 94 | Add an online course | |
| Program Changes | Form Name | Purpose |
| Program Priorities Request | Request funding | |
| Form 91A | Change in academic program | |
| Form 91B | Terminate portion of program | |
| Form 92A | New unit of instruction-cover page | |
| Form 92B | Terminate program | |
| Request for New Unit of Instruction (NPR) | New unit of instruction | |
| Routing Slip | Form Name | Purpose |
| Routing Slip | Accompanies forms 90,91,92,93,94 | |
| Graduate Student Forms | Form Name | Purpose |
| Graduate Student Request Form | Completed by students requesting transfer of credit, time extension or other special requests | |
| Graduate Scholar Award Release of Information Consent Form | Completed by graduate students who apply for or receive a tuition waiver for the GSA. | |
| Registration of Thesis Title | Completed by graduate students | |
| Graduation Application | Completed by graduate students | |
| Thesis Approval Page | For thesis advisory committee | |
| Request for Extended Thesis Credit | Completed by graduate students | |
| Guidelines for Preparing a Thesis | For graduate students to consult | |
| Thesis Publishing Agreement | For graduate students who elect to publish their thesis (optional) | |
| Graduate Retention Form | For graduate program advisers to complete | |
| Graduate Assistantship Appointment Packet | Form Name | Purpose |
| Assistantship Recruitment Routing Form | Completed by hiring unit for GA position approval | |
| Graduate School Bulletin | Description of assistantship position to be posted | |
| Graduate Assistant AA/OIC Form | Reporting applicants and awardees for OIC office | |
| Assistantship Application Form | Completed by departments for students applying for GA | |
| Assistantship Appointment | GA contract completed by hiring unit | |
| Pre-employment Data Collection Form | Completed by student at time of hiring | |
| Employee & Graduate Assistant Data Collection and Data Change Form | Completed by student at time of hiring | |
| Certification of Oral English Proficiency | Completed by department at time of hiring, if applicable | |
| Selective Service | Completed by student at time of hiring | |
| Loan Default Statement | Completed by student at time of hiring | |
| Direct Deposit | Completed by student at time of hiring, if applicable | |
| I-9 Form | Completed by student at time of hiring | |
| W-4 Federal Withholding | Completed by student at time of hiring | |
| W-4 State Withholding | Completed by student at time of hiring | |
| Release of Information Consent Form | Completed by graduate students who apply for or receive a tuition waiver. | |
| Foreign National and Non-resident Alien Payroll Tax Information | Completed by student at time of hiring. | |
| Mandated Child Abuse Reporting | Completed by student at time of hiring. | |
| Ethics Training | Completed by graduate students who apply for or receive a tuition waiver. | |
| Graduate Assistants Forms | Form Name | Purpose |
| Overload/Underload Petition | Students requesting exception to enrollment requirements | |
| Summer Tuition Waiver | Completed by students requesting summer waiver | |
| Job Change Request Form | to change an assignment | |
| Termination of Employment form | To terminate an employee |
| Quick Links |
Resources for:
External Research Grants |
|
| External Grants | Form Name | Purpose |
| Grant and Contract Routing |
Grant and Contract Routing Form*
(for proposals and awards) |
Obtain SIUE approval before submitting all external grants and contracts (including subcontracts) Submit award documentation to set up grant account |
| Cost Sharing Form and Policy | Procedures to follow before submission of a grant if your proposal contains institutional commitments in the budget. | |
| Budget Preparation | Budget Worksheet | Template budget worksheet for calculating grant costs. |
| Grants vs. Gifts | Grant v Gift Checklist | Is this externally sponsored project a grant or a gift? Attach this checklist to the routing form if the sponsor is NOT provided directly by a government source at the federal, state or local level. |
| Subcontract Contact Sheet | Subcontract Contact Sheet |
If your awarded project includes subcontracts/ subawards, complete and attach one contact sheet per subaward. |
| Compliance | Form Name | Purpose |
| General Conflicts of Interest | Conflict of Interest Disclosure Form | Disclose Conflicts of Interest See Conflict of Interest Policy |
| Financial Conflict of Interest | FCOI Disclosure Form for SIUE Investigators FCOI Disclosure Form for Travel |
Disclose Financial Conflicts of Interest See the Financial Conflict of Interest Policy and Procedures |
| Human Subjects | Human Subjects IRB Forms | Obtain SIUE approval for research involving human subjects |
| Animal Care | Animal Care Forms | Obtain SIUE approval for research involving animals |
| Export Controls | Satisfy record-keeping requirements for export control regulation in connection with SIUE-related business | |
| ARRA | SIUE ARRA Quarterly Reporting Form | Reporting form for all ARRA (Stimulus) grants to be submitted to the SIUE Office of Research & Projects. Please contact Jo Barnes with questions. |
| Faculty Start-Up | ||
| New Faculty Start-Up Application Form | Apply to receive new faculty start-up funds. See instructions. | |
| Internal Awards | Form Name | Purpose |
| S.T.E.P. |
STEP Program Application Materials (incl. Cover Page, Checklist, Guidelines, Previous Funding Form) |
STEP Award Guidelines |
| Hoppe | Hoppe Award Guidelines | |
| Vaughnie Lindsay New Investigator | Vaughnie Lindsay Application Materials | Vaughnie Lindsay Guidelines |
| Committee Evaluation Form to submit to R&D | ||
| Paul Simon Teacher-Scholar | Paul Simon Application Materials | Paul Simon Award Guidelines |
| Distinguished Research Professor | DRP Application Materials | Dist. Research Prof. Guidelines |
| Assigned Research Time | ART Application Materials | Assigned Research Time Guidelines |
| Research Equipment & Tools | Research Equipment &Tools Application Cover Page | Equipment & Tools Guidelines |
| CARI | Competitive Application Resubmission Initiative Program Downloads | CARI Guidelines |
| Conferences & Workshops | Conferences & Workshops | Conferences & Workshops Guidelines |
| SURCI | Strategic University Research Clusters Initiative Program Downloads | SURCI Guidelines |
| Travel | Form Name | Purpose |
| Faculty/Staff Travel |
Faculty/Staff Travel Request Form and
Budget Worksheet Last updated: 05/2012 |
Request matching funds for travel to conferences. See Faculty/Staff Travel Policy Financial Conflict of Interest Policy (for trips funded by external parties) Export Control Policy (for international travel) |
| Publication/Production | Publication and Production Cost Support | Request funds to support publication and production costs. See Guidelines to apply. |
| Copyright for Journals | Copyright for Journals Application Form | |
| Research Grants for Graduate Students (RGGS) | Form Name | Purpose |
| Program Guidelines | RGGS Cover Page | Application cover sheet and approval page |
| RGGS Budget Request | Budget request for RGGS program | |
| RGGS Checklist | RGGS Checklist to verify application is complete | |
| RGGS Department Evaluation Form | For Departments to submit evaluations | |
| RGGS Final Report Form | Submitted by students after project completion | |
| Graduate Student Travel Grants | Form Name | Purpose |
|
Graduate Student Travel Request Form
Budget Worksheet Last updated: 10/2012 |
Request matching funds to support student travel to conferences. See Student Travel Policy See also the Export Control Policy for International trips |
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