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Graduate School

GRADUATE COUNCIL

Minutes of

January 17, 2013

MEMBERS PRESENT: Kathy Behm, Marietta Bell-Scriber, Steffany Chleboun, Nicholas Guehlstorf, Andrea Hester, Koung Hee Leem, Leah O'Brien, Gertrude Pannirselvam (Chair), Ron Schaefer, Joe Schober, Doug Simms, Jerry Weinberg,

MEMBERS EXCUSED: Marcus Agustin, Scott Belobrajdic, Poonam Jain,Terry Yan

GUESTS: Lynn Maurer, Associate Dean, The Graduate School
Susan Morgan, Associate Dean, Office of Research and Projects

I. Announcements

A. Graduate School Announcements

Associate Dean Morgan announced that this year's faculty research competition will be the Assigned Time for Research. The applications will be panel-reviewed. SIU's shared intellectual property specialist, Amy McMorrow Hunter, has started meetings with faculty. Morgan also announced that the annual spring symposium will take place on Tuesday, April 2nd. There will also be three events on April 1st. The symposium's keynote speaker, Bob Augustine, is the Chair of the Board of Directors of the Council of Graduate Schools and the Dean of the Graduate School at Eastern. The routing form for external grant proposals has been updated. Morgan encouraged all present to sign up for The Researcher, an e-newsletter.

Associate Dean Lynn Maurer added that the symposium's student presentations would take place in the afternoon on April 2nd. She and Associate Provost for Research Weinberg will meet with graduate program directors on January 24th and 25th.

Associate Provost Weinberg announced that SIUE has added "Research" to its header ribbon on the web site. He also announced that graduate enrollment is slightly down by 84 enrolled students down from last year and down 22 admissions. There are plans to develop a proposal for MS/MA in Integrated Studies. Regarding trends in research applications and funding, there was a spike in funding after Obama was elected. Currently there are $5M in new grants in research, which is about $3M higher than this time compared to the last two years. Morgan and Weinberg are working on the semi-annual report that will be posted to the ORP website.

B. Other Announcements

There were no other announcements.

C. Course Review Committee Report

The reports were posted on SharePoint.

II. Approval of Minutes of November 29, 2012

The minutes were approved as submitted.

III. Report of the Executive Committee

The committee did not meet.

IV. Report of the Programs Committee

The committee did not meet.

V. Report of the Research Policies (ERP) Committee

A. Overload Compensation (1M1)

This policy was updated to better reflect current University practices and terminology.

B. Implementation Guidelines Concerning Research (1M5)

This policy was updated to better reflect current University practices and terminology.

C. Academic Integrity in Scholarship and Research [Faculty] (1Q5)

This policy was updated to better reflect current University practices and terminology.

Joe Schober made a motion to adopt these three policies, A-C. There was a discussion about how item 5 in 1M5 (periodic review of status was research) is currently accomplished. The program review used to have a set of questions addressing the status of research in the units. This may not be true with the new review format. It was concluded that a letter addressing this issue should accompany the policy when it is sent to the Provost's Office. The motion carried unanimously.

D. Graduate Council Operating Papers Compliance with OMA

The Operating Papers need to reflect the Graduate Council's compliance with the Open Meetings Act. Under Section IV (Meetings).B (Graduate Council), 1 (Calling of Meetings) the sentence in d) "Meetings are open to any member of the Graduate Faculty" was changed to "Meetings are open to the public." The remainder of 'd' was moved to a new line, 'e.'

d) Meetings are open to any member of the Graduate Faculty. the public. A member of the Council who is unable to attend may send an observer to the Council meeting who can relay the substance of the discussion at the meeting to the absent Council member. A Council member who wishes views about a specific matter to be represented in that member's absence may send the Chairperson of the Council a memorandum to be read or a vote on an issue under discussion.

e) A member of the Council who is unable to attend may send an observer to the Council meeting who can relay the substance of the discussion at the meeting to the absent Council member. A Council member who wishes views about a specific matter to be represented in that member's absence may send the Chairperson of the Council a memorandum to be read or a vote on an issue under discussion.

Under IV.B.3 (The Conduct of Meetings), line 'd' was added to specify how public comments during meetings would be handled. The new text, which is modeled on that of the UPBC, reads:

d) A maximum of 15 minutes shall be allotted at the beginning of the meeting for public comment; no individual speaker shall be allowed to speak for more than 5 minutes. Anyone wishing to address the Graduate Council must notify the chair at least 24 hours in advance of the meeting.

There was some discussion about how to close the meetings if any personnel matters are discussed. It was suggested that we could just name the law since that would imply that the meetings could be closed when personnel matters are discussed. Leah O'Brien made the motion to amended above to "Meetings are open to the public in accordance with the Illinois Open Meetings Act (5 ILCS 120/). The motion to accept the amendment passed unanimously. The motion from ERP to change the Operating Papers ERP as amended passed unanimously.

E. Doctoral Policies Update

Morgan stated that revisions are underway to address the Provost's comments and to include PharmD in Section 'J' of policy 1E1.

VI. Graduate Committee on Assessment - Approval of Chair

Leah O'Brien made a motion to accept Wai Cheah as the chair of GCOA; Nic Guehlstorf seconded. The motion passed unanimously.

VII. Continuing Business

There was no continuing business.

VIII. New Business

Pannirselvam asked Associate Provost Weinberg to excuse himself before announcing that the Graduate Council was charged with conducting the annual review of the Dean of the Graduate School. This is a method for faculty to provide feedback. She stressed that the process is confidential. She asked for three volunteers. Doug Simms agreed to serve and chair the committee. Andrea Hester and Gertrude Pannirselvam agreed to serve.

IX. Adjournment

Nic Guehlstorf made a motion to adjourn; Gertrude Pannirselvam seconded. The motion passed unanimously.

The meeting adjourned at 3:52 PM.

Respectfully submitted,

Gertrude Pannirselvam, Chair of the Graduate Council and
Associate Professor, Management and Marketing

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