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GRADUATE COUNCIL

Minutes of

November 29, 2012

MEMBERS PRESENT: Marcus Agustin, Kathy Behm, Marietta Bell-Scriber, Steffany Chleboun, Nicholas Guehlstorf, Andrea Hester, Koung Hee Leem, Leah O'Brien, Gertrude Pannirselvam (Chair), Ron Schaefer, Joe Schober, Doug Simms, Jerry Weinberg,

MEMBERS EXCUSED: Scott Belobrajdic, Poonam Jain, Terry Yan

GUESTS: Wai Cheah, Chair, Graduate Committee on Assessment
Lynn Maurer, Associate Dean, The Graduate School
Susan Morgan, Acting Associate Dean, Office of Research and Projects

I. Announcements

A. Graduate School Announcements

Acting Associate Dean Morgan announced that the Graduate School has received its first SURCI application. The STEP applications will be reviewed next week. Associate Dean Lynn Maurer announced that the Graduate School is developing a workshop for teaching assistants. It has held focus groups.

B. Other Announcements

There were no other announcements.

II. Approval of Minutes of October 18, 2012

Andrea Hester was counted as excused instead of present. Terry Yan was counted as present and excused, but should have been counted as excused. The amended minutes were approved unanimously.

III. Graduate Committee on Assessment

Wai Cheah gave a brief report on the activities of GCOA, which was established in 2009. The committee has evaluated all the graduate program assessment plans except for the MBA, Mathematics, Curriculum and Instruction, Educational Administration, the Masters of Art in Teaching, Learning, Culture and Society, and Literacy Education. The committee works with the graduate programs to help them improve their assessment plans. A more user-friendly version of the assessment plan template can be found at: siue.edu/innovation/assessment/assessment_plans.shtml. He named eight recurring themes that arise, Using course grade for program assessment purposes; Misalignment of graduate school goals with program specific learning outcomes; Single assessment instrument for assessing different exit requirements (comprehensive examination vs. thesis vs. portfolio vs. project vs. research paper); Only a single data point utilized for assessment purposes; Assessment rubric - not used vs. ratings used needed further clarity; Description of how assessment data will be used for program assessment not provided; Description of program assessment procedures and processes not provided; and Assessment plan template not used. He also reported that, 1) Graduate COA's review of assessment plans can be used to inform Programs Committee during graduate program reviews; 2) Programs Committee can inform Graduate COA about programmatic changes and when a new or modified assessment plan should be requested for review; and 3) Course Review Committee can inform Graduate COA to determine whether a new or modified assessment plan should be requested for review when a course change triggers a change in the exit requirements.

Dean Weinberg asked whether an educational program would help graduate programs understand ways to develop assessment plans. GCOA does not review annual assessment reports at this time.

IV. Report of the Executive Committee

The committee discussed ideas for standard operating procedures for the Graduate Council and its committees, Programs Committee and Educational and Research Policies Committee. GCOA's operating papers call for a liaison between GCOA and the Graduate Council. Dean Weinberg will facilitate meeting this requirement. The EC also requests small changes be made on the Graduate Council website to clarify that research and compliance committees (RPAB, R&D, IRB, and IACUC) are not Graduate Council committees.

V. Report of the Programs Committee

A. Form 91A - Kinesiology (SOE-12-845)

The graduate program wishes to replace KIN 513 with KIN 540 (Advanced Human Nutrition and Metabolism) as an elective course, which would strengthen the training, and the faculty member who taught 513 is no longer with SIUE.

B. Form 91A - Instructional Technology (SOE-12-891)

The graduate program wishes to add IT 540 (Distance Education) as a required course within the Instructional Design and Performance Improvement option. This, along with adding IT 430 (see below) will update the program to include content that is considered industry standard.

C. Form 91A - Instructional Technology (SOE-12-892)

The graduate program wishes to eliminate the Interactive Multimedia Technologies option. It is redundant, because the Instructional Design and Performance Improvement option serves the same population.

D. Form 91A - Instructional Technology (SOE-12-893)

The graduate program wishes to add IT 430 (Computer-Based Publishing and Instruction) as a required course within the Instructional Design and Performance Improvement option. This, along with adding IT 540 (see above) will update the program to include content that is considered industry standard. The number of elective credit hours will be reduced from six to zero with the two new courses.

E. Form 91A - Instructional Technology (SOE-12-894)

The graduate program wishes to replace IT580 (Design of Interactive Learning Environments) with IT 486 (Web Design for Instruction) in the Post Baccalaureate Certificate in Web-Based Learning.

F. Form 91A - Pharmacy (PHAR-13-10)

The professional program wishes to include a new one-credit hour ethics course (PHAS 716, Ethical Issues in Health Care) "structured as an inter-professional learning collaboration with dental students to discuss ethical cases." PHPR 711 (Drug Information) will be reduced from 3 to 2 credit hours to make room for the course without increasing the required hours for the Pharmacy program.

G. Interim Graduate Program Review - Biological Sciences

The Interim Program Review report included issues with the graduate program's assessment plan, student retention, and the single-course core curriculum. Substantial discussion had taken place in the Programs Committee regarding the lack of a required biostatistics course.

The Programs Committee made a motion to accept these requests and the interim graduate program review report. The motion passed unanimously.

VI. Report of the Research Policies (ERP) Committee

Joe Schober made a motion to rescind the motion to pass the changes to 1E1 from the Graduate Council meeting of April 23, 2012. The motion passed unanimously.

A. Contractual Matters Policy (5B2)

This policy, which was last updated in 2000, sets forth the appropriate channels for approval of external grants contracts. Language was updated. For example, the phrase "mailing deadline" was replaced with "submittal deadline" to reflect the frequent practice of online submission. The Research and Projects Fiscal Management unit within the Graduate School is now called the Office of Research and Projects Post-Award Services.

B. University Admission Policy (1E1)

Last year, proposed changes were submitted based on an older version of the policy and were sent back for resubmission on the appropriate text. The changes re-submitted were identical to those changes agreed upon by the 2011-2012 Graduate Council.

C. Research Center Faculty Policy

The research centers on campus hire research faculty members, for whom there is no promotion policy. The Graduate School proposed that a policy be created to address this issue. The ranks of Research Assistant Professor, Research Associate Professor and Research Professor were designed to closely align with current tenure track faculty descriptions. Expectations include research, service and teaching.

D. Faculty Handbook Tenure Policy and Guidelines

This proposal is intended to include the ranks of "research professor, research associate professor, [and] research assistant professor" in the Faculty Handbook if the promotion policy for research faulty is approved.

E. Doctoral Policies

The subcommittee met twice, and substantial progress has been made.

Schober recommended that the Graduate Council accept policies approved by ERP. Marcus Agustin found wording in the rescission regarding a 3.0 GPA requirement for doctoral student admission. He proposed adding "at least 3.0 GPA in the highest attained degree" under admissions requirements. Marietta Bell-Scriber seconded. The motion passed unanimously.

The motion to accept the policies approved by ERP passed unanimously.

VII. Continuing Business

There was no continuing business.

VIII. New Business

Because of the Open Meetings Act, there is a need to address public comments, and the Graduate Council should give 24 hour notice that it will do so. The ERP is requested to look at what to do, and where to place such information on the website.

IX. Adjournment

Bell-Scriber made a motion to adjourn; Nicholas Guehlstorf seconded. The motion passed unanimously.

The meeting adjourned at 3:52 PM.

Respectfully submitted,

Gertrude Pannirselvam, Chair of the Graduate Council and
Associate Professor, Management and Marketing