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GRADUATE COUNCIL

Minutes of

May 4, 2012

MEMBERS PRESENT: Marcus Agustin (Chair), Sarah Bailey, Kathy Behm, Scott Belobrajdic, Rakesh Bharati, Steffany Chleboun, David Duvernell, Carole Frick, Nicholas Guehlstorf, Poonam Jain, Leah O'Brien, Gertrude Pannirselvam, Ron Schaefer, Joe Schober, Jerry Weinberg

MEMBERS EXCUSED: Mary Clabaugh, Roberta Harrison, Terry Yan

GUESTS: Lynn Maurer, Associate Dean, The Graduate School
Susan Morgan, Associate Dean, The Graduate School

I. Announcements

A. Final Report of the 2011-12 Course Review Committee

The Course Review report was distributed on Blackboard.

B. Graduate Dean and Associate Provost for Research Search

Jerry B. Weinberg is the new Associate Provost for Research and Dean of the Graduate School.

C. Graduate School Annual Review

Associate Provost Weinberg gave a brief overview of the accomplishments of the Graduate Council, its committees, and the Graduate School. The Council oversaw policy revisions, awarded more flexibility in travel support, and reviewed program requests and conducted annual program reviews. Weinberg also presented an outline of the Indirect Cost Recovery (ICR) flow, including a breakdown of of R&D support in FY11.

D. Graduate School Announcements

Susan Morgan announced that the RPAB selected a winner for the Vaughnie Lindsay Award this morning, and the results of the Equipment and Tools competition will be announced next week.

New members of the Graduate Council for the 2012-13 academic year are Andrea Hester replacing Rakesh Bharati for the School of Business, Koung Hee Leem who replaces Carole Frick for CAS, and Steffany Chleboun who was reelected for the School of Education.

E. Other Announcements

Poonam Jain was featured on NPR.

II. Approval of Minutes of April 23, 2012

Kathy Behm asked to clarify her comment in VI.A. regarding treating preceptors like visiting faculty members.

Kathy Behm made a motion to approve the minutes as amended; Carole Frick seconded. The motion passed unanimously.

III. Report of the Executive Committee

The committee's business will be covered in other subject lines.

IV. Report of the Programs Committee

A. Final Report of the 2011-12 Programs Committee

The final report will be available on Blackboard within a week.

B. Program Review - Literacy Education

The review committee felt that the program was well-designed, rigorous, and relevant. It also pointed out a dire need for another faculty member as well as for support staff, especially since the number of students is increasing. The increase in students is caused by the "response to Intervention" federal mandate. School districts are hiring reading specialists. Those who have certification will have an advantage for employment. The Literacy Education graduate program has been functioning with two faculty members to serve 120 students. A faculty member was recently hired. The Department of C&I now has two full time clerical staff.

There are issues with advisement stemming from having too few faculty members to serve the student population. The program set up a Ning account to communicate with and advise students, which is partially successful.

The Programs Committee rated the graduate program "in good standing." The Graduate Council accepted this report.

C. Program Review - Learning, Culture, and Society

The program offers students interested in education an opportunity to explore the various factors and issues that influence teaching and learning. The program is offered at no extra cost to the University, since all the required and elective courses are those used in other programs within the School of Education and SIUE. The Programs Committee suggests that the program faculty clarify the program's focus, effectively communicate this focus and market its program to the wider audience. Given the change in the program goals, primarily away from teaching, the program should revisit the learning goals for the program and also develop a more effective assessment process. The program should consider better and more formal coordination with departments and faculty members whose courses are used in the program, including formalizing their involvement in student thesis committees.

The Programs Committee rated the graduate program "in good standing." The Graduate Council accepted this report.

D. Program Review - Master of Arts in Teaching/MAT

The program offers non-education majors who have an undergraduate degree in a content area an opportunity to prepare for and obtain a teaching certificate. The program is innovative in content and format. The cohort structure is much appreciated by the students. The focused 3-term format also enables students to spend a relatively short time in getting their degree. While the students appreciate the knowledge and skills they develop in pedagogy, classroom management, and assessment, they express some concerns related to coordination. The Programs Committee notes that the program faculty address expressed concerns about perceived repetition and lack of coordination in content, lack of clarity in course expectations, and lack of continuity in blocks of discussion assigned to particular faculty members. The Programs Committee encourages the program faculty to consider more effective coordination and communication.

The Programs Committee rated the graduate program "in good standing." The Graduate Council accepted this report.

E. Form 91A - Pharmacy (PHAR-12-04)

The professional program wishes to add a non-credit course, PHEP 752 - Performance-Based Assessment III, a pass/fail course, in the third professional year. Their use of Objective Structured Clinical Exams (OSCE) will enable the program to determine whether a student has the minimal competency to progress to the Advanced Pharmacy Practice Experience (APPE). It assesses both the student and the program. In case of failure, the student takes a remediation and retakes PHEP 752 until he/she passes. This change will not require additional resources. The program would like the change to take effect in the Fall of 2012.

This request passed unanimously.

F. Form 91A - Speech Communication (CAS-11-16)

The department wishes to change its name to Human Communication Studies. This would help reduce the confusion between this graduate program and that of Speech-language Pathology. It would also serve as a direct response to recommendations by its national organization, the National Communication Association, and clarify the graduate program's purpose to potential students, some of whom believe that speech communication means public speaking. In brief, the title "Speech Communication" no longer serves to elucidate the program's objectives. This change requires minimal resources for new letterheads and signage that the department will be able to meet. The program would like the change to take effect in the Fall of 2012.

This request passed unanimously.

G. Form 91A - Art Therapy Counseling (CAS-11-101)

The graduate program wishes to change the entrance examination from the Miller's Analogy Test (MAT) to the Graduate Record Exam (GRE). Most of the other 32 graduate art therapy programs in the country require the GRE, so the students interested in SIUE would not have to take an additional test. The GRE, in conjunction with undergraduate grade point average, is a better predictor of academic performance in graduate school. There were some questions about minimum score requirements for GRE and possible issues with refusing admission to students based on the GRE scores. There are other factors, such as performance in interviews, group and individual, that are used for admission criteria that are given more weight in the admission process than MAT scores and GPA. Admissions decisions based on such criteria have not been an issue in the past. This change will not require additional resources. The program would like the change to take effect "asap."

This request passed unanimously.

H. Form 91A - Music/Choral Conducting (CAS-12-65)

The graduate program requested that its program of study be modified to include MUS 539 (a newly created course, Advanced Diction) as a required course to meet the requirements of the National Associate of Schools of Music (NASM), its accrediting body. The electives would be reduced correspondingly by 2 hours so that the program of study would remain at 32 semester hours. This change will not require additional resources. The program would like the change to take effect in the Fall of 2012.

This request passed unanimously.

I. Form 91A - MBA/Pharmacy (Bus-12-02)

J. Form 91A - Pharmacy/MBA (PHAR-12-08)

The graduate programs wish to allow PharmD students to simultaneously pursue an MBA while completing degree requirements for Doctor of Pharmacy. The 42-hour MBA program would allow the twelve elective hours to be PharmD courses, and would accept the PCAT exam as an admission requirement instead of the GMAT. This would allow the University to offer a more flexible and competitive graduate/professional program to PharmD students. It would also "enhance the variety of fields" represented in the Business Administration graduate program, adding "considerable insight and perspective in MBA classroom discussions." Instead of a student taking 156 hours of pharmacy and 42 hours of business administration, they would take 143 and 30 hours respectively, saving 25 credit hours. Each school would have someone overseeing the program.

This request passed unanimously.

V. Report of the Educational and Research Policies (ERP) Committee

A. Final Report of the 2011-12 ERP Committee

The final report will be available on Blackboard at a later time.

B. Financial Conflict of Interest (FCOI) policy

The Council created the first formal policy covering financial conflict of interest because the NIH published new regulations on determining conflict of interest. This policy must be posted by the end of August.

The Council recommended the addition of the word "and" under #3, and putting the first bullet in the body of the text.

Rakesh Bharati made a motion to make the amendment; Poonam Jain seconded. The motion passed unanimously.

C. Conflict of Interest Policy

The Council eliminated the language in the original document pertaining to procedure.

Rakesh Bharati made a motion to approve both B (as amended) and C; Poonam Jain seconded. The motion passed unanimously.

D. Publication and Production Costs Guidelines

ERP considered a proposal to improve the Graduate School's current policy on providing re-print support to faculty and administrative professional staff. In addition to traditional publication costs, the new guidelines include production costs such as space rental and costume and scenery costs for juried exhibits and performances related to a faculty members' scholarly activity or fine arts performances.

The motion from ERP to approve this change passed unanimously.

E. Journal Editor Support Guidelines

ERP considered a proposal to create a competition by which journal editors could compete for funds for a maximum of $6,000 per year for one or two years. The funds would be used to obtain a course buyout, student assistance, or administrative help.

The advisability of offering this type of support was questioned. One issue that arose was that this type of service is considered part of a faculty member's job. There was doubt that an editor post would qualify as scholarly work. Would it not be service to the profession? How does one define "major" or "reputable"? Some faculty members were concerned about the course buyout.

Sarah Bailey made a motion to table this proposal; Carole Frick seconded. The motion passed unanimously.

F. 1E1 Admissions Policy - PharmD students

Due to the proposal to allow PharmD students to earn a simultaneous degree in Business Administration, ERP proposed adding to 1E1, "For PharmD students who are admitted to those professional programs at SIUE and are seeking admission to the MBA program at SIUE, equivalent credentials are considered completion of at least 112 semester hours."

The motion from ERP to add the changes to 1E1 passed unanimously.

VI. Research and Projects Advisory Board (RPAB) Election

Andrzej Lozowski was elected as an At-large member of the Research and Projects Advisory Board (RPAB), which oversees competitions such as the Simon, Hoppe, and Lindsay awards, and special competitions, such as Tools and Equipment.

VII. Research and Development (R & D) Committee Election

Zhi-Qing Lin was elected to serve on the R&D Committee in the Life Sciences, Nursing, Pharmacy, and Dental Medicine division. Olga Bezhanova was elected to serve in the Arts and Humanities division, George Pelekanos was elected to serve in the Physical Sciences and Engineering division,and Joel Nadler was elected to serve on the Social Sciences, Business, and Education division. These terms are for three years. The R&D evaluates STEP proposals.

VIII. Next year's Executive Committee

Steffany Chleboun was nominated to serve as the chair of the Programs Committee. Joe Schober was nominated to serve as chair of the Educational Research and Policies (ERP) Committee.

Carole Frick made a motion to close the nominations; Dave Duvernell seconded. The motion passed unanimously.

Steffany Chleboun was unanimously elected to serve as chair of the Programs Committee.

Joe Schober was unanimously elected to serve as chair of the Educational Research and Policies (ERP) Committee.

IX. Next Year's Committees: Volunteers for the Programs Committee and the Educational and Research Policies (ERP) Committee

Let Chris know if you wish to serve on a different committee next year.

X. Continuing Business

There was no continuing business.

XI. New Business

There was no new business.

XII. Adjournment

Steffany Chleboun made a motion to adjourn; Gertrude Pannirselvam seconded. The motion passed unanimously.

The meeting adjourned at 2:40 PM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and
Dean, The Graduate School

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