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GRADUATE COUNCIL

Minutes of

May 7th, 2010

MEMBERS PRESENT: Marcus Agustin, Scott Belobrajdic, Rakesh Bharati, Steffany Chleboun, Dean Cody for Linda Carlisle, Laura Fowler, Carole Frick, M. Jane Gillespie, Steve Hansen, Michael Shaw, Mariana Solares, Erin Timpe, Jianpeng Zhou

MEMBERS EXCUSED: Liz Lebron, G. Stacy Staples, Valery Yancey

MEMBERS ABSENT: Shakti Banwat

GUESTS:
Christa Johnson, Associate Dean, Office of Research and Projects
Lynn Maurer, Associate Dean, The Graduate School
Ron Schaefer, Director, International Student Services

I. Announcements

A. Final Report of the 2009-10 Course Review Committee (CRC)

The 2009-10 report was distributed through Blackboard.

B. Graduate School Annual Report

Associate Provost for Research Stephen Hansen announced that the Graduate School had three goals: 1) enhance graduate education, 2) increase faculty participation in research, and 3) increase support of faculty through external funding. To achieve these goals, the Graduate School supports faculty in their research efforts thorough internal grants, workshops, information on funding opportunities, and assistance with grant writing. The Graduate School wishes to continue finding ways to lower the obstacles that impede a faculty members' successful research agenda. One of the ways to measure faculty participation is by grant submissions. This academic year 42% of faculty were engaged in research that included submission of external grant proposals.

To determine how the Office of Research and Projects can provide better service, ORP conducted a faculty survey and received 120 responses. In terms of graduate enrollment, enrollment for the Fall of '09 and Spring of '10 was higher than the previous year. Enrollment figures for the Fall of '10 are looking comparable. The Graduate School created a graduate recruitment coordinator position to work closely with graduate program directors.

Hansen shared his BHAGs (Big Hairy Audacious Goals) with the Council. SIUE is currently among the top 15 institutions in the nation for research and development as measured by NBF, but he would like to see SIUE become a top ten master's only institution. Currently graduate students make up 16-17% of SIUE's total enrollment. Hansen would like to bring that number up to 20% (2600-2700). He would like to enhance SIUE's reputation for quality graduate education. Students choose our graduate programs because SIUE is accessible and affordable. He would like students to choose SIUE because of its reputation for quality.

C. Other Announcements

Mike Shaw announced that a measure that allows the state of Illinois to borrow had passed and is waiting for the governor to sign.

Christa Johnson announced that the Educational Research and Policies Committee (ERP) updated the university's policy on Responsible Conduct in Research (RCR). The committee will develop an implementation plan. Plans include additional RCR workshops. Johnson also announced that we are developing a new Graduate School and Office of Research and Projects website. She announced that so far this fiscal year, faculty have submitted more than $26 million in grants, and there have been increases in research awards. Last year's total was $29.3 million. Lastly, she announced that the annual publication Research and Creative Activities will be published in July in a print only version.

Lynn Maurer announced that the Graduate Committee on Assessment (GCOA) has revised its draft of operating papers.

Mike Shaw announced that Jane Gillespie had been elected to be the President of the Faculty Senate.

II. Approval of Minutes of April 2nd, 2010

The minutes were unanimously accepted as submitted.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Final Report of the Programs Committee

The 2009-10 final report of the Programs Committee was distributed as hard copies and was posted on Blackboard. Jane Gillespie pointed out that the Programs Committee had approved two new doctoral programs this year, the DNP (Doctor of Nursing Practice) and the EdD (Doctor of Education). It also reviewed twenty requests for changes in programs. She thanked the committee for all their hard work.

V. Report of the Educational and Research Policies Committee

A. Final Report of the ERP

The 2009-10 final report of the ERP was distributed as hard copies and was posted on Blackboard. Marcus Agustin pointed out that the ERP had approved important policies on responsible conduct of research and export control. Christa Johnson assured those present that RCR workshops will be available in Alton.

VI. RPAB Elections

The Research and Projects Committee (RPAB) is comprised of "five at-large members who serve three-year staggered terms." The RPAB reviews the Research Grants for Graduate Students (RGGS) competitions twice a year, and reviews applications for the Hoppe, Lindsay, and Simon competitions, as well as irregularly scheduled competitions such as Assigned Time for Research, and Equipment and Tools. At the end of the spring 2010 semester, the College of Arts and Sciences, the School of Nursing and the School of Pharmacy will be represented by the continuing membership. Two positions will be open that may be chosen from among candidates representing the Schools of Business, Dental Medicine, Education, and Engineering.

Jingyi (Jane) Jia, of Economics and Finance, and Elizabeth Meinz, of Psychology, were elected to serve three year terms.

VII. Next Year's Committees: Volunteers for the Programs Committee and the ERP Committee

Continuing Council members will be assigned to the committee on which they served in 2009-10.

VIII. Continuing Business

A. Report on Graduate Dean's Annual Evaluation

Carole Frick announced that the annual evaluation of the Graduate Dean went well. The committee was chaired by G. Stacey Staples and also included Mike Shaw. Results will be available soon.

IX. New Business

Hansen distributed a memo that he wishes to send to Todd Burrell, Director of Admissions and Shauna Lehman, Assistant Director of Admissions. Referencing the admissions policy 1E1, he wishes to add a new category of conditional admission that would serve international students who have not passed their TOEFL or other English language test requirements. This category would allow the Office of Admissions to "process international student applications" while waiting for the student to meet the language requirement. Conditional admission, granted for up to two terms, would allow international students to obtain visas. Once in the United States, they would receive training in the English language.

Questions arose whether the students, once granted visas for conditional admission to SIUE, would be required to attend the University. Such students are not bound to attend SIUE. However, since the visa system and Homeland Security tracks the students, the University would sign a release for those students who might wish to attend another university. Rakesh Bharati was concerned that students would take advantage of the opportunity to get a visa and then renege on the commitment to SIUE. Ron Schaefer pointed out that foreign governments are working with large numbers of students and want to have their citizens spread out across the country. Moreover, the scholarship money that supports these graduate students may be withdrawn if they fail to attend the university upon which they agreed. Hansen did not feel that the University would be inundated with such withdrawals. Scott Belobrajdic commented that this practice would open the door to international students who would otherwise go elsewhere. Schaefer echoed this sentiment, saying that SIUE is losing international students. He feels that the international graduate student enrollment could drop to 100-150.

Marcus Agustin made a motion to approve the letter; Rakesh Bharati seconded. The motion passed unanimously.

X. Adjournment

Marcus Agustin made a motion to adjourn; Rakesh Bharati seconded. The motion passed unanimously.

The meeting adjourned at 3:05 PM.

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and Dean,
The Graduate School