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Graduate School


Minutes of

December 4th, 2009

MEMBERS PRESENT: Marcus Agustin, Rakesh Bharati, Steffany Chleboun, Sohyung Cho for Jianpeng Zhou, Dean Cody for Linda Carlisle, Laura Fowler, Carole Frick, M. Jane Gillespie, Liz Lebron, Steve Hansen, Michael Shaw, Mariana Solares, G. Stacey Staples, Erin Timpe, Valerie Yancey

MEMBERS EXCUSED: Shakti Banwat, Scott Belobrajdic,

GUESTS : Bette Bergeron, Dean, School of Education
Jackie Clement, Assistant Dean, School of Nursing
Christa Johnson, Associate Dean, Office of Research and Projects
Anne Perry, Associate Dean, School of Nursing
Wayne Nelson, Chair, Educational Leadership
Anne Perry, Associate Dean, School of Nursing
Ronald Schaefer, Associate Dean, The Graduate School
Mary Weishaar, Associate Dean, School of Education

I. Announcements

Associate Provost for Research Stephen Hansen announced that there is no change in the budget situation. The Associate Dean position in the Graduate School, consequently, is frozen like all other university funded positions. He said that departments with internal or external grants should spend as usual except for equipment purchases. He also announced that the annual Spring Symposium will take place on March 31st. The Graduate School is planning to sponsor a technology exposition with a focus on research and industry on March 30th. Chair Mike Shaw reminded Council members to check BlackBoard for meeting materials. Associate Dean Ron Schaefer announced that the next deadline for Research Grants for Graduate Students (RGGS) proposals is February 8, 2010.

II. Approval of Minutes of November 6th, 2009

Marcus Agustin made a motion to approve the minutes; Rakesh Bharati seconded. The motion passed unanimously.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Form 91A - Request for Change in Academic Program - Industrial Engineering

The graduate program wishes to clarify its requirements in the program of study. Students in a 33 hour non-thesis option must take at least 18 credit hours at the 500 level. Of those, 12 hours must be in IME. Students in the 30 hour thesis option must take at least 15 credit hours at the 500 level, and of those, at least 9 hours must be in IME. The program will accept 500 level courses from other departments in engineering or mathematics and statistics as part of the plan of study. Regardless, 2/3 of the hours must be in IME courses.

Mike Shaw made a motion to approve the request; Carole Frick seconded. The motion passed unanimously.

B. Form 91A - Request for Change in Academic Program - Historical Studies

The graduate program wishes to amend its admission requirements. The undergraduate GPA requirement would be changed to a 3.0. It would also require a writing sample and two letters of recommendation, in addition to its other existing requirements, and change the application deadline from the end of spring semester to February 1st for fall admission only.

Mike Shaw made a motion to approve the request; Carole Frick seconded. The motion passed unanimously.

C. Form 91A - Request for Change in Academic Program - Literacy Education

The graduate program wishes to change its program of study from 39 to 33 hours to make it more competitive while still meeting the "NCATE Specialized Professional Associate (SPA) International Reading Association requirements for reading specialist certification." It will eliminate the general professional core, composed of 9 hours of EPFR (Educational Psychology Foundations and Research) courses, and add one 3 hour course, CI 596d (Field Study in Education), an internship course which would be beneficial to the students to help them complete their action research project.

Mike Shaw made a motion to approve the request; Carole Frick seconded. The motion passed unanimously.

D. Form 91A - Request for Change in Academic Program - Curriculum and Instruction

The graduate program wishes to eliminate the admission requirement of a teaching certificate "to allow for a more diverse range of students." This will allow students who are not seeking certificates or are seeking initial certification to matriculate. In addition, the program wishes to allow students to have a choice of EPFR 501 or CI 548 to fulfill their research requirement. The graduate program also clarified that its overall GPA requirement for undergraduate work is 2.5. The program of study was reorganized from 9 hours of general professional core and 6 hours of curriculum and instruction core for a total of 15 core courses and 21 hours of emphasis courses, to 12 hours of professional coursework (instead of the core) and 24 hours of emphasis courses. Changes include substituting CI 563 (Curriculum Models) for 561/562 and adding CI 510 (Analysis of Instruction).

Mike Shaw made a motion to approve the request; Carole Frick seconded. The motion passed unanimously.

E. Request for a New Unit of Instruction - Doctor of Education (EdD)

The Department of Educational Leadership proposes to offer an EdD through its Educational Administration program leading to a superintendent's endorsement. Students will receive training for district P-12 leadership and for superintendents. This program builds on the existing specialist's degree in educational administration. Four public institutions in Illinois offer the EdD degree and none of them are south of the University of Illinois at Urbana-Champaign. Southern Illinois University Carbondale offers a PhD in Educational Administration which is significantly different as its focus is research. An EdD focuses on "identifying and solving complex problems of practice within the complexity of P-12 educational systems." Other institutions in this region that offer an EdD in Educational Leadership are Lindenwood University, Saint Louis University, and University of Missouri at St. Louis. The School of Education conducted a needs survey and found significant need and demand in Southern Illinois. The program would require two additional classes per semester and will need one additional full time faculty member and instructors to teach two sections of course work. It projects maintaining 20-30 candidates in 500 level courses and 1-15 students in 600 level courses.

Concerns were raised about the faculty work load in the Programs Committee discussion. Associate Dean Weishaar responded that there is a search in progress for a faculty position that will help to alleviate the extra burden of the curricula, including the doctoral action research project. Carole Frick asked whether the proposed doctoral program would be using master's level courses. Dean Bergeron explained that they are specialist degree level courses.

Val Yancey made a motion to approve the request; Marcus Agustin seconded. The motion passed unanimously.

F. Request for a New Academic Program - Doctor of Nursing Practice (DNP)

The School of Nursing proposed a Doctor of Nursing Practice to meet the profession's expectations that the master's of nursing degrees will be replaced by doctorate of nursing practice degrees. The DNP would provide more faculty to respond to a severe shortage in nursing workforce personnel, and increase the advanced practice nursing workforce in southern Illinois. There will be overlap between the master's and the doctoral programs until the master's programs are phased out in 2015. The School of Nursing has courses scheduled to 2017 to phase out the master's programs. The proposal included a budget that would require no additional expenditures for the first four years other than secretarial assistance, a full-time technology specialist and minimal equipment costs. The candidates admitted to the DNP program would either be post-master's or post-baccalaureate. From 2015, all DNP candidates will be post-baccalaureate. The delivery system will be entirely online except for clinical practice courses.

Carole Frick made a motion to approve the request; Marcus Agustin seconded. The motion passed unanimously.

V. Report of the Educational and Research Policies (ERP) Committee

A. National Science Foundation Responsibility for Conduct in Research (NSF RCR)

As of January 4th, 2010, the National Science Foundation (NSF) will require that all universities submitting grant proposals must have a plan in place to provide ethics training to NSF-supported students. Marcus Agustin reported on ERP's progress in meeting the requirement. Johnson added that SIUE may not wish to limit the training to students on NSF funds since other federal agencies may follow this trend. Agustin said that the ERP will next address asking about the existing ethics training of each department.

The Council suggested asking for training documentation instead of progress reports. Mike Shaw suggested that PIs include a report on training to the Graduate School whenever a report is due to NSF.

Mike Shaw made a motion to approve the policy as amended; Val Yancey seconded. The motion passed unanimously.

ERP is developing a survey to identify how the departments approach ethics training. Agustin explained that last year, the ERP discussed using one existing course or developing one course for all students to take. Liz Lebron asked whether departments would be asked to submit a syllabus for courses that are currently offered. Shaw stated that compliance with these regulations offered the Chemistry Department an opportunity to strengthen its program.

The survey as submitted is:

Dear Department Chairs:

In light of the recently implemented National Science Foundation compliance requirement for the Responsible Conduct in Research (RCR), the Graduate Council's Education and Research Policies Committee is requesting your assistance in evaluating existing courses in the area of RCR at SIUE.

As you know, the Graduate Council currently requires all graduate programs to address the "Goals of Graduate Student Learning," which includes a goal that "graduate students should understand and exhibit the professional standards for responsible conduct of research in the discipline and understand the values and ethics of practicing the profession in society." The new federal RCR compliance regulation, however, is more precise in its requirements. The Graduate Council, consequently, would like your assistance in answering the following two questions.

Listed below are the topic areas of Responsible Conduct of Research.

1. Please indicate next to each area if any of your graduate level courses addresses the RCR topic:

(1) Data Acquisition, Management, Sharing and Ownership. GRAD COURSE(S):______

(2) Conflict of Interest and Commitment. GRAD COURSE(S): ______

(3) Human Subjects. GRAD COURSE(S): ______

(4) Animal Welfare. GRAD COURSE(S): ______

(5) Research Misconduct. GRAD COURSE(S): ______

(6) Publication Practices and Responsible Authorship. GRAD COURSE(S): ______

(7) Mentor / Trainee Responsibilities. GRAD COURSE(S): ______

(8) Peer Review. GRAD COURSE(S): ______

(9) Collaborative Science. GRAD COURSE(S): ______


2. Please indicate next to each area if any of your undergraduate level courses addresses the RCR topic:

(1) Data Acquisition, Management, Sharing and Ownership. UNDERGRAD COURSE(S):______

(2) Conflict of Interest and Commitment. UNDERGRAD COURSE(S): ______

(3) Human Subjects. UNDERGRAD COURSE(S): ______

(4) Animal Welfare. UNDERGRAD COURSE(S): ______

(5) Research Misconduct. UNDERGRAD COURSE(S): ______

(6) Publication Practices and Responsible Authorship. UNDERGRAD COURSE(S):______

(7) Mentor / Trainee Responsibilities. UNDERGRAD COURSE(S): ______

(8) Peer Review. UNDERGRAD COURSE(S): ______

(9) Collaborative Science. UNDERGRAD COURSE(S): ______


3. Is your department currently working on developing a course or modifying existing course(s) that would address any of the above topics?

4. Is your department currently developing additional programs not related to for-credit courses (such as workshops or invited speaker series)?

Laura Fowler advised taking care to avoid presenting the survey as an evaluation. Johnson will change the language to reflect this concern.

VI. SAGE II Requests

A. School of Nursing

The School's previous SAGE funding request had included $8,000 in equipment costs to install a second distance learning classroom. The Council felt that the justification for that budget item had been vague. Therefore the School was funded only $17,000 of the potential $25,000 for stage II. The School reconsidered its plan to install the distance learning classroom and reconfigured its budget to include a graduate assistant, advertising, and $2,000 for flash drives which would be pre-loaded with material for new doctoral students. Members of the Council felt that the flash drives were an unnecessary expense because new students should already have flash drives, and the material is online. Val Yancey explained that it is a convenience for the matriculating graduate student. Ron Schaefer added that Fulbright has started to give flash drives to new students as a way to get them started and to keep important files together.

Hansen asked for an explanation of why the School had changed its request so radically. Val Yancey explained that the School had concerns about the security of a second distance learning classroom, and had therefore found other ways to promote the upcoming doctor of nursing practice degree. Yancey noted that the new DNP program was going to be offered exclusively online beginning with next year, as will the specializations of nurse educator and health care and nursing administration. Rakesh Bharati felt that if the proposal had merit, it should be funded regardless of the change in its budget. Mike Shaw appreciated the fact that the School of Nursing was unwilling to accept funds that it felt would be used less wisely under the original terms of the budget.

Erin Timpe made a motion to approve the request for $8,000; Liz Lebron seconded. The motion passed with 11 ayes and 4 abstentions.

B. School of Engineering

The School changed its original request to reflect travel to Brazil and the development of three courses that will enhance the master's degree in industrial engineering. Review of the School's proposal included discussion on why it chose to pursue course and program development in phase II instead of phase I. Mike Shaw praised the School for developing courses that can be targeted to domestic students as well as international students. Hansen felt that the proposed use of the SAGE funds would provide a good investment to reinvigorate the programs in the School of Engineering.

Carole Frick made a motion to approve the request for $25,000 as the budget had been amended; Laura Fowler seconded. The motion passed unanimously.

VII. Continuing Business

There was no continuing business.

VIII. New Business

Rakesh Bharati asked whether the School of Business and the Graduate School should coordinate a symposium on developing and teaching online courses. Yancey added that there are 'best practices' with the pedagogy. Johnson felt that the topic may be addressed in the spring symposium. It would fit in with this year's CAS theme of "evolution."

IX. Adjournment

Marcus Agustin made a motion to adjourn; Mike Shaw seconded. The meeting adjourned at

3:12 PM.

Respectfully submitted,

Stephen L. Hansen,
Associate Provost for Research and Dean,
The Graduate School

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