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GRADUATE COUNCIL

Minutes of

November 6th, 2009

MEMBERS PRESENT: Marcus Agustin, Scott Belobrajdic, Rakesh Bharati, Steffany Chleboun, Sohyung Cho for Jianpeng Zhou, Dean Cody for Linda Carlisle, Laura Fowler, M. Jane Gillespie, Liz Lebron, Steve Hansen, Michael Shaw, Mariana Solares, G. Stacey Staples, Erin Timpe, Valerie Yancey

MEMBERS EXCUSED: Shakti Banwat, Carole Frick

GUESTS: Christa Johnson, Associate Dean, Office of Research and Projects
Ronald Schaefer, Associate Dean, The Graduate School

I. Announcements

Associate Provost for Research Stephen Hansen stated that the University receives a number of grants and contracts that do not carry full recovery of indirect costs. He announced that SIUE will no longer be able to accept F&A rates of less than 15%, except under certain circumstances. Effective January 1, for all non-governmental grants and contracts, the minimum acceptable rate for indirect costs is 15% when the full rate is not allowed by the sponsor. He also announced that the Time and Effort Task Force, chaired by Associate Dean Christa Johnson has completed its work and made recommendations to the Provost for a new automated reporting system. Hansen said that he would now develop implementation steps based upon those recommendations.

Johnson announced that the Graduate School received 67 STEP applications requesting more than $900,000. There is a total of $325,000 available. The deadline for the Paul Simon Outstanding Scholar applications is January 22nd. The Hoppe Research Professor Award applications are due January 29th, and the Lindsay New Investigator award deadline will be in March. Johnson also announced that SIUE has received $8,000,000 in external grants so far this fiscal year.

Ron Schaefer announced that the Research Grants for Graduate Students (RGGS) awards had been determined for fall semester. He asked those present to remind students that the next deadline would be in early February. He also announced that the Graduate Dean Award (GDA) winners had been determined. Each of thirteen graduate students will receive a tuition waiver for spring of 2010, and $4,000.

Laura Fowler, chair of the search committee to find Ron Schaefer's replacement as Associate Dean, reported that the committee narrowed down the list of candidates and will see four applicants the following week.

II. Approval of Minutes of October 2nd, 2009

Stacey Staples made a motion to approve the minutes; Steffany Chleboun seconded. The motion passed unanimously.

III. Report of the Executive Committee

The Executive Committee did not meet.

IV. Report of the Programs Committee

A. Form 91A - Request for Change in Academic Program - MBA/Project Management (BUS-09-105)

B. Form 91A - Request for Change in Academic Program - CMIS/Project Management (BUS-09-104)

Both majors share a concentration in project management. They wished to add a course to the elective courses. Currently, the programs offer MGMT 551 and 553. They wish to add CMIS 572 (Rapid Application Development and Prototyping) so that CMIS students can take the content without having to have taken MBA core courses as prerequisites.

C. Form 91A - Request for Change in Academic Program - CMIS (BUS-09-101)

The graduate program wishes to change its prerequisite courses to eliminate MBA 534. It is no longer "a viable course … because it requires a series of prerequisites that MS CMIS students do not have." It also wishes to add one course (CMIS 526 - Information Systems and Technology) to the program's core and reduce electives by three hours, keeping the total program hours the same. These changes will assist the graduate program in following the recommendations of the MSIS 2006 Model Curriculum.

D. Form 91A - Request for Change in Academic Program - Economics and Finance (BUS-09-97)

The program wishes for its program of study to be amended to require two quantitative courses. The elective courses options will be reduced accordingly so that the program will still require 30 graduate semester hours. This change in curriculum also helps to filter out unprepared students and assists graduates in preparedness for PhD programs.

E. Form 91A - Request for Change in Academic Program - Speech Communication (CAS-08-214)

The graduate program wished to drop its Post-Baccalaureate Certificate in Corporate and Organizational Communication due to low demand. Since its inception in 2001, there has been only one student who proceeded through the curriculum. She is in the process of completing the program.

F. Form 91A - Request for Change in Academic Program - Nursing/Post-Master's Certificates (SON-G-09-01)

The graduate program wished to clarify its GPA requirements for admission into the Post-Master's Certificate programs. It also increased its list of requirements from three items to eleven items, making the admission requirements parallel to those of the master's program.

Requests A - F were approved together unanimously.

G. Form 92B - Request for Termination of an Academic Program - Master of Science in Physics (CAS-09-47)

The Council noted that the faculty of the Department of Physics had sent a letter to the dean of the College of Arts and Sciences, withdrawing their objections to the college's request to terminate the graduate program in physics.

This request was approved unanimously.

V. Report of the Educational and Research Policies (ERP) Committee

As of January 4th, 2010, the National Science Foundation (NSF) will require that all universities submitting grant proposals must have a plan in place to provide ethics training to students who work on those research projects. Marcus Agustin announced that the ERP had discussed how SIUE would meet this new Responsible Conduct of Research (RCR) requirement. For 2010, students will continue to use online CITI training, and the PI for each project will certify that he or she has provided face to face mentoring on ethics training. The University will certify that these steps are being taken for each external proposal to NSF. Johnson added that NSF has signaled that online training is insufficient in the long run, thus ERP's proposal is a stopgap measure. The committee will continue to explore a long term solution to this RCR requirement.

The Council asked for a more formalized document to review at the next meeting.

VI. SAGE II Requests

A. School of Nursing

The School of Nursing requested $25,000 to continue its SAGE objectives, that is, "acquiring and utilizing state-of-the-art technology for curriculum development and online education" and "developing faculty expertise in online education pedagogy." They requested $5,000 to enhance recruitment efforts to the Health Care and Nursing Administrator (HCNA) and Nurse Educator (NE) specializations, $8,000 for equipment such as cameras and headphones for offices to facilitate online contact with potential and current students, and $12,000 to develop faculty expertise in online education pedagogy, including hiring an online course designer. The HCNA and NE specializations are being delivered online only. Building relationships with the hospitals in Marian County and the Carbondale area is also a priority.

Rakesh Bharati felt that the proposal didn't make strong enough arguments for funding. Val Yancey explained that the School intended to install a second distance learning conference room, but it ran into security issues. Liz Lebron asked whether the School could solve these issues by next month. Yancey responded that the School decided to delay the installation, while using the first conference room to troubleshoot the process.

Laura Fowler made a motion to fund all but $8,000 (equipment request) of the proposal immediately with a possibility of funding the remaining amount with further details on the equipment request; Liz Lebron seconded. The motion passed unanimously.

B. School of Engineering

The School requested $14,500 for follow-up activities for building relationships with universities abroad and $10,500 for the development of three new hybrid graduate courses, concentrating especially on supply chain management. The follow-up activities would include "visiting or revisiting one or two international institutions with high potential of collaboration (most likely Brazil, Mexico, Turkey, India)," and "hosting officials" from the same institutions. One of the School's goals is to develop a new interdisciplinary Master of Science degree in global engineering and management.

Bharati wished to see more of an effort to recruit domestic students. He remarked that if India is going through the same economic problems that the United States is currently experiencing, SIUE could lose a large percentage of graduate students in the School of Engineering. Sohyung Cho said that there are currently seven graduate students enrolled in the new Industrial Engineering graduate program. He felt it would be a good idea to recruit international students while the IE degree is stabilizing. Jane Gillespie pointed out that the budget does not cover the recruitment of domestic students.

Ron Schaefer stated that the Council should ask the School for greater articulation of how this SAGE project will help domestic recruitment. He added that it is good for SIUE that the School is reaching out to diverse parts of the world.

Laura Fowler felt that the budget was vague. She recommended that the Council request a tighter budget. Mike Shaw asked Hansen to request a revised proposal with more budget detail and more information regarding domestic recruitment.

Laura Fowler made a motion to return the request to the School of Engineering with a request for revision; Val Yancey seconded. The motion passed unanimously.

VII. Continuing Business

There was no continuing business.

VIII. New Business

There was no new business.

IX. Adjournment

The meeting adjourned at 2:55 PM.

Respectfully submitted,

Stephen L. Hansen,
Associate Provost for Research and Dean,
The Graduate School