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GRADUATE COUNCIL

Minutes of

November 2nd, 2007

MEMBERS PRESENT: Marcus Agustin, Scott Belobrajdic, Dave Duvernell, Chair, Laura Fowler, M. Jane Gillespie, Steve Hansen, Saiprakash Putti, Ena Rose-Green, Michael Shaw, G. Stacey Staples, Erin Timpe, Valerie Yancey,

MEMBERS EXCUSED: Stephanie McAndrews, Steve McCommas, Jianpeng Zhou

MEMBERS ABSENT: Sarath Rajkumar, Jay Starratt

GUESTS: T. R. Carr, Chair, Public Administration and Policy Analysis
Daniel Dooly, Assistant Professor, Computer Science
Abdullatif Hamad, Chair, Physics
Christa Johnson, Associate Dean, Office of Research and Projects
Gussie Klorer, Graduate Program Director, Art Therapy Counseling
Mark Rossow, Chair, Civil Engineering
Ron Schaefer, Associate Dean, The Graduate School
Wendy Shaw, Associate Dean, College of Arts and Sciences

I. SAGE Final Report

A. Public Administration, Creation of Multiple Certificate Programs

T. R. Carr reported that Public Administration used the SAGE funds to create four post-baccalaureate certificates in the areas of non-profit leadership, public leadership, human resource and public administration and administration of arts, culture and humanities. They are currently changing the admission requirements for the MPA program, and the forms 91A to request these certificates are being processed.

II. Announcements

Associate Provost Hansen announced that the Graduate School will host an open house on November 27th from 11 AM to 1 PM and from 5 to 7 PM on the first floor of the Morris University Center. Academic Marketing has mailed postcards and posters to those in the region who have indicated an interest in attending graduate school as well as to graduating seniors at areas colleges and universities. On a second item, he also announced that although the Graduate School has received a few complaints, the implementation of the stipend increase for 50% graduate assistants is going well. Lastly, Hansen announced that the Teacher/Scholar conference has been scheduled for Wednesday, November 28th at 1:30 PM in the Conference Center room of the Morris University Center. He encouraged all to attend.

III. Approval of Minutes of October 19th, 2007

The minutes were approved as submitted.

IV. Report of the Executive Committee

The Executive Committee did not meet.

V. Report of the Programs Committee

A. Form 91A - Art Therapy Counseling, Post-Baccalaureate Certificate (CAS-07-048)

The program wishes to eliminate the Post-Baccalaureate Certificate because the accrediting body no longer allows those without master's degrees to become licensed art therapists, so the certificate is not viable.

The Graduate Council unanimously approved the Programs Committee's recommendation to accept these changes.

B. Form 91A - Art Therapy Counseling, MA (CAS-07-047)

The program wishes to require at least three hours of undergraduate statistics as part of the psychology pre-requisites.

The Graduate Council unanimously approved the Programs Committee's recommendation to accept these changes.

C. Form 91A - Learning, Culture, and Society: Admission requirements (SOE-07-357)

The graduate program wishes to remove the requirements of a MAT/GRE score and letters of recommendation from its admission requirements. It does not believe that it gains any relevant information from these materials and wishes to remove the "unnecessary barriers to graduate student application and admission."

The Graduate Council unanimously approved the Programs Committee's recommendation to accept these changes.

D. Form 91A - Instructional Technology: Admission requirements (SOE-07-356)

The graduate program wishes to remove the requirements of a MAT/GRE score from its admission requirements. It does not believe that it gains any relevant information from these materials and wishes to remove the "unnecessary barriers to graduate student application and admission."

The Graduate Council unanimously approved the Programs Committee's recommendation to accept these changes.

E. Form 91A - Web-Based Learning Post-Baccalaureate Certificate: Admission Requirements (SOE-07-358)

The graduate program wishes to remove the requirements of a MAT/GRE score from its admission requirements. It does not believe that it gains any relevant information from these materials and wishes to remove the "unnecessary barriers to graduate student application and admission."

The Graduate Council unanimously approved the Programs Committee's recommendation to accept these changes.

F. Graduate Program Review Report: Civil Engineering

Steve McCommas of Biological Sciences, and Stephanie McAndrews, of Curriculum and Instruction, made up the review committee.

The report was very positive. Recent improvements include adding a technical writing proficiency requirement to the program, and it has "added an explicit requirement for data analysis, to the final research paper … and the general option for study was removed to focus on a more in-depth program of study in one field."

The sub-committee gave three recommendations, quoted below from the report:

1. Offer courses more frequently so that full-time students can earn their degrees within two years and still be able to take more courses within their specialty area. Perhaps having more course offerings will make the full-time program more attractive and help reverse the trend of falling enrollment of the full-time students.

2. Provide more opportunities for graduate students to do research with faculty. According to Mark Rossow, "The most significant factor discouraging research is the lack of good quality graduate student research assistants." The graduate assistants come from the pool of full-time graduate students and therefore it is important to make the program more attractive to them. In addition to our first recommendation, providing more opportunities for graduate assistants to conduct research with the faculty should increase the quality and number of graduate assistants.

3. Hire more faculty and provide more courses in transportation to meet the student demand as well as the reported demand in the field. This was a clear priority from both faculty and students. The ability to offer more courses and research opportunities in this high demand area may also make the program more attractive to potential students.

The Graduate Council unanimously accepted the report.

G. Graduate Program Review Report: Physics

Daniel Dooly, of Computer Science served as the chair of the graduate program review committee, which also included Rita Arras of Nursing, and Allen Otsuka of Applied Dental Medicine. Dan Dooly read the committee's recommendations, which were:

1. The Graduate Program in Physics should continue to execute the plan outlined in the SAGE proposal to study other successful peer programs and emulate efforts to recruit qualified students to the program.

Rationale: The current enrollment limits the number of courses taught and the number of graduate assistants available.

2. Consider whether consolidating the program from the present three to one or two specializations will allow more resources to be allocated to the remaining specializations. Given that the photonics specialization is attracting the most students this specialization should be highest priority. Since one-fourth of those graduating since 2000 are working as educators, consider retaining that specialization.

Rationale: The small enrollment makes it difficult to support three specializations.

3. Increase contacts and ties with the community and with industry.

Rationale: This will improve the visibility of the program and hopefully help with recruitment of domestic students and employment opportunities for existing and future students.

4. Set reasonable benchmarks for recruitment, enrollment and graduation. Three graduates per year is the average, so this would appear to be reasonable. If the program cannot demonstrate this capacity, despite fulfilling other recommendations, the program should be discontinued.

Rationale: The national decline in graduate physics enrollments will not support the current number of graduate physics programs. While we would like to see the physics program here continue, it must be able to compete with other programs for the shrinking number of students.

5. If the program is to continue, serious attention needs to be paid to improving the laboratory space. Consolidating to one or two specializations might help free up some space, but there is probably little that the department can do without additional resources from the College of Arts and Sciences.

Rationale: Present space and facilities are unappealing and do nothing to attract students to the program.

The sub-committee's summary was as follows: "That the Graduate Program in Physics be continued for three years, at which time another Program Review should be conducted. The present program barely has a handful of students, but there are some glimmers that the program might advance in the next few years. Because there is a chance this program might become viable, it would be unfair to junior faculty in Physics working for promotion and tenure to eliminate the Graduate Program and deny them the opportunity to teach and utilize graduate students in their research endeavors. However, the Graduate Program must show progress on recommendations 1, 3, and 4 at that time." The program clarified that the following benchmarks should be met by Academic Year 2011:

• At least 33% of the faculty should regularly submit external grant proposals.

• The number of applicants to the program should increase.

• The program enrollment should increase to at least ten students.

• At least three students per year should graduate from the program.

• The department should increase its connections with the local community and industry.

After summarizing the report, Mike Shaw called attention to the fact that the Programs Committee recommended an interim review in three years, during Academic Year 2011, and that the benchmarks can be used to assess the graduate program's progress.

Abdullatif Hamad thanked the Council and the program review sub-committee for its work on the review, and added that he believes that the recommendations are fair. He highlighted the new hiring of faculty positions that should draw new students to the graduate program. Wendy Shaw added her thanks to the sub-committee. She said that the physics graduate program is on the upswing, and she is confident that it will meeting the benchmarks set by the Graduate Council within three years.

The Graduate Council unanimously accepted the report.

VI. Report of the Educational and Research Policies Committee

The Graduate School proposed changing the existing Vaughnie J. Lindsay Research Award into a New Investigator Award. The Lindsay award is redundant with the Hoppe award, and changing the award will assist younger tenure-track researchers in getting started with their research agendas. The committee felt that the amount given for each award should be $12,500 to two investigators instead of $25,000 given to one investigator over two years. The ERP Committee had recommended that each unit's contribution be included in the guidelines to avoid confusion. The committee also noted that this award is not meant to be used for summer salary.

Faculty who win a Lindsay award would not be excluded from applying for Funded University Research (FURs) and Summer Research Fellowships (SRF). The proposed guidelines include a provision that faculty are eligible to apply for this award if they have not had funding in excess of $30,000. Mike Shaw asked why the cutoff was $30,000. Associate Dean Johnson felt that this amount represented a fair average of the grants typically awarded to junior faculty. The Graduate Council asked the Graduate School to revise the proposal to clarify that the new investigator should not receive more than $30,000 "while at SIUE."

The Council also noted that the requirement of the signatures of the faculty members' chairs and deans are intended to protect the faculty member.

The Council unanimously approved the proposal with the friendly amendment of adding "while at SIUE" regarding the $30,000 limit of funding.

VII. Old Business

There was no old business.

VIII. New Business

There was no new business.

IX. Adjournment

Mike Shaw made a motion to adjourn; Marcus Agustin seconded. The motion passed unanimously.

The meeting adjourned at 4:02 PM.

Respectfully submitted,

Stephen L. Hansen,
Associate Provost for Research and Dean,
The Graduate School

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