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Minutes of

December 10, 2012

MEMBERS PRESENT: Marcus Agustin, Andrea Hester, Kristine Hildebrandt, Poonam Jain, Susan Morgan for Jerry Weinberg, Leah O'Brien, Joe Schober (Chair), Doug Simms

MEMBERS EXCUSED: Jen Gapin, Terry Yan

I. Announcements

Susan Morgan announced that the STEP award winners will be announced prior to the Christmas Break.

II. Minutes of November 26, 2012

The sentence, "Discussion included how a promotion committee would be chosen considering the lack of of research faculty on campus" was amended to: Discussion included how a promotion committee would be chosen considering the small number of research faculty currently on campus."

Poonam Jain moved to approve the minutes with this minor amendment; Joe Schober seconded. The motion passed unanimously.

III. Admissions Policy 1E1 with PharmD amendment

The following language was added to the policy under "Admission to Master's Degree Programs," Item #1:

"For PharmD students who are admitted to those professional programs at SIUE and are seeking admission to the MBA program at SIUE, equivalent credentials are considered completion of at least 112 semester hours."

This amendment was included in the revision of 1E1 that ERP passed in the Spring of 2012, however the proposed policy was returned unapproved because the proposed revisions were based on an out-of-date policy. When the subcommittee revised the current policy in October of 2012, it did not include the language above.

Joe Schober made a motion to approve the policy as amended; Poonam Jain seconded. The motion passed unanimously.

IV. Policy Governing Externally Sponsored Research at SIUE (1M2)

ERP reviewed a proposal to Change the name of the policy to "Policy Governing Externally Sponsored Industry Projects at SIUE." "Sponsored" was defined as "funded." This policy covers work based on a contract, including work for hire. Where the document specifies "research" the word "project" was substituted throughout. Under Section IE: Patents, Copyrights, Proprietary Rights, and Title Rights ERP substituted "Insofar as SIUE is able to grant a license, SIUE may grant sponsor the option to acquire exclusive rights, title and interest in and to SIUE's inventions or other intellectual property rights made and/ or conceived in the course of this grant" for "Where required for the effective commercial development of new technology, exclusive licenses for a limited term may be negotiated." Under section IF:Payment Terms ERP clarified the language to include a "fixed priced, Installment payments based on milestones or deliverables, or cost-reimbursement" replacing "For industry sponsored projects, such costs normally must be paid in advance since the University cannot provide working capital for research nor pay interest on funds that might be borrowed for research." Under Section I: Compensation, language was amended to better reflect University policy and included a reference to fringe benefits. Section II.B: Proposal Review and Submission, retitled, Proposed Contract Review and Submission, clarifies the process by which "employee[s]" may submit through the Office of Research and Projects. IC: Grant/Contract Negotiations was modified to reflect the updated language used to refer to employees and includes the language "Associate Provost for Research as the official authorized institutional representative for externally sponsored grants and contracts." Section III Project Administration was updated with minor modifications, such as substituting the phrase "Research and Projects Post Award Services" for Research and Projects Fiscal Management." The appendix was eliminated as it was not necessary.

Under Item IG, the sentence "The University receives no funds to cover business risks," was changed to "The University will not cover business risks" for clarification.

Joe Schober made a motion to approve the policy with the amendment; Kristine Hildebrandt seconded. The motion passed unanimously.

V. Continuing Business

A. Doctoral Policies Subcommittee

The subcommittee did not meet.

VI. New Business

There was no new business.

VII. Adjournment

Marcus Agustin made a motion to adjourn; Poonam Jain seconded. The motion passed unanimously.

The meeting adjourned at 11:28 AM.

Respectfully submitted,

Joseph Schober, Chair
Educational and Research Policies Committee, and
Assistant Professor, Pharmaceutical Sciences

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