EDUCATIONAL AND RESEARCH POLICIES COMMITTEE
Minutes of
April 26, 2012
MEMBERS PRESENT: Marcus Agustin, Sarah Bailey, Rakesh Bharati, David Duvernell (Chair), John Hunt, Leah’ O’Brien, Joe Schober, Jerry Weinberg, Terry Yan
MEMBERS EXCUSED: Darryl Coan
I. Announcements
There were no announcements.
II. Minutes of March 29, 2012
John Hunt made a motion to accept the minutes as submitted; Marcus Agustin seconded. The motion passed unanimously.
III. Financial Conflict of Interest (FCOI) Policy
The Council created the first formal policy covering financial conflict of interest because the NIH published new regulations of determining conflict of interest onto the institution.
Terry Yan made a motion to approve the policy; Marcus Agustin seconded. The motion passed unanimously.
IV. Conflict of Interest Policy
The Council eliminated the language in the original document pertaining to procedure.
Terry Yan made a motion to approve the policy; Marcus Agustin seconded. The motion passed unanimously.
V. Publication and Production Costs Guidelines
ERP considered a proposal to improve the Graduate School’s current policy on providing re-print support to faculty and administrative professional staff. In addition to traditional publication costs, the new guidelines include production costs such as space rental and costume and scenery costs for juried exhibits and performances related to a faculty members’ scholarly activity. The committee suggested changing the phrase “primary performer or exhibitionist” to “primary performer or exhibitor.”
Leah O’Brien made a motion to approve the policy as amended; Joe Schober seconded. The motion passed unanimously.
VI. Journal Editor Support guidelines
ERP considered a proposal to create a competition by which journal editors could compete for funds for a maximum of $6,000 per year for one or two years. The funds would be used to obtain a course buyout, student assistance, or administrative help.
The allowability of funds to be used for course release was discussed.
The committee also discussed the need for a deadline, why the deadline was proposed to be August 1st, and how the Graduate School would define “major journal.”
The committee wished to include associate editors as well as co-editors, and changed the deadline for proposals to September 1st.
Joe Schober made a motion to add a fourth item to the Application Packet under #1, the materials submitted: “d. disclose any support provided by the publisher,” and to accept the amendments regarding co-editors and the deadline. Leah O’Brien seconded the motion. The motion passed unanimously.
Marcus Agustin made a motion to remove the course release option from the allowed support; John Hunt seconded. The motion failed with 3 ayes and 5 nayes.
Marcus Agustin made a motion to approve this item to move it forward to the Graduate Council; John Hunt seconded. The motion passed with 5 ayes, 2 nays, and one abstention.
VII. Continuing Business
There was no continuing business.
VIII. New Business
There was no new business.
IX. Adjournment
The meeting adjourned at 12:25 PM.
Respectfully submitted,
Jerry B. Weinberg
Acting Associate Provost for Research and
Dean, The Graduate School
