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Graduate School
Graduate School


Minutes of

September 20, 2011

MEMBERS PRESENT: Marcus Agustin, Sarah Bailey, Rakesh Bharati, Darryl Coan, David Duvernell (Chair), John Hunt, Christa Johnson for Jerry Weinberg, Joe Schober, Terry Yan


GUESTS: Ron Schaefer, Director, International Studies

I. Announcements

Christa Johnson announced that the speaker for the NSF Advance program will be on campus on Wednesday, September 21st at 3:00 PM in the Maple-Dogwood room. She added that the applications for STEP and RGGS are due soon.

II. Minutes of April 22, 2011

Marcus Agustin made a motion to accept the minutes; Terry Yan seconded. The motion passed unanimously.

III. Student Travel Modification

The Graduate School proposed that the Graduate School's portion of funding for graduate student travel be increased from $300 to $500, and that the requirement for matching funds from the student's unit be dropped, although students are "encouraged to discuss potential supplemental sources of support with their departments and units." The limitation of one trip per year per student would also be dropped, although it retains the eligibility requirement that the applicant must be the "first author" (or exhibitor or performer) and who has been invited to present at a conference. It also proposes that "faculty members may accompany their graduate students to present shared research."

Johnson said that she was planning to clarify that the travel policy includes those students from the Schools of Dental Medicine and Pharmacy. The committee members amended the proposed policy to include those students.

Marcus Agustin made a motion to approve the policy as amended; Rakesh Bharati seconded. The motion passed unanimously.

IV. Faculty Travel Modification

The Graduate School proposed that The Graduate School permanently suspend its matching requirement and clarified that travel outside the United States must have prior approval. The committee members asked that the word "generally" be removed from the "conditions" section because it was too ambiguous.

Marcus Agustin made a motion to approve the policy as amended; Rakesh Bharati seconded. The motion passed unanimously.

V. New Internal Funding Program CARI

This item will be discussed at a later meeting.

VI. Admissions Policy 1E1 - ESL Students and Conditional Admissions

The Graduate School proposed updating its policy on international admissions. One change is to change the Office of Graduate and International Admissions to simply the Office of Admissions, as it is now known. It also wishes to add the acceptance of a certificate from an "authorized Intensive English Language Program (IELP) that verifies English language proficiency equivalent to a minimum 550 TOEFL score" for international applicants. The proposed policy also adds the category of "conditional admission" to the policy that allows international students to be "authorized for two academic terms" before meeting the TOEFL requirements, provided they meet all other requirements. After discussing what the minimum TOEFL would be, the committee decided to leave it off the policy.

Instead of saying that "International students who are enrolled in U. S. State Department recognized Intensive English Language classes may be accepted in Conditional Admission status …" the committee wished to change "classes" to "programs."

Marcus Agustin made a motion to approve the policy; John Hunt seconded. The motion passed unanimously.

VII. Admissions Policy 1E1 - Doctoral Programs

Christa Johnson asked for volunteers to serve on a committee to examine policies regarding doctoral students. The policies that need revision are not limited to admission policies, but will include degrees, graduation core, dissertation and retention policies, and possibly others. The Associate Dean of the Graduate School, Lynn Maurer, should serve on the committee. The committee would also help to determine which policies are going to be affected by the addition of SIUE's new doctoral programs in Education and Nursing. Johnson has a list of recommendations for qualified faculty from each school and the college. How should these faculty members be utilized? Should they be full members of the ad hoc committee or advisers? The committee felt that it should develop a charge to this committee before appointing them. Johnson will draft a charge and e-mail it to the members prior to the next meeting. She will present a list of volunteers at the next meeting.

Marcus Agustin made a motion for Terry Yan to chair this committee; Rakesh Bharati seconded. The motion passed unanimously.

VIII. Continuing Business

A. Policy on ICR Distribution to Research Centers

This will be discussed at a later time.

IX. New Business

There was no new business.

X. Adjournment

Dave Duvernell made a motion to adjourn; Rakesh Bharati seconded. The motion passed unanimously.

The meeting adjourned at 1:02 PM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and
Dean, The Graduate School

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