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Graduate School
Graduate School

Graduate Council


Minutes of

February 11, 2011

MEMBERS PRESENT: Marcus Agustin (Chair), Sarah Bailey, Rakesh Bharati, David Duvernell, Christa Johnson for Jerry Weinberg, Yuliang Liu, Suman Mishra, Joe Schober, Mariana Solares


I. Announcements

Christa Johnson announced that the LINC conference will be held at Chase Park Plaza on February 24-25, 2011. She asked those present to encourage SIUE faculty who wish to attend to register in advance. The Graduate School has arranged to pay for the registration fees for SIUE faculty. She advised that the "bill me" box should be checked on the registration form. The conference includes representation from NSF, NIH, Fulbright, and others. She added that the special initiative "New Directions" is underway for helping faculty to start up research projects.

II. Minutes of December 3, 2010

Joe Schober and Dave Duvernell requested that Christa Johnson's name be added to the text in III.A. regarding participation in ICR distribution discussion as Schober and Duvernell did not comprise the sole members of the ad hoc committee. Joe Schober made a motion to accept the minutes as amended; Yuliang Liu seconded. The motion passed unanimously.

III. Policy on Professional Development Sequences

The committee wishes to invite to the March 18th meeting a faculty member who administers a PDS program. The suggestion is to send a summary of the problem (transfer credit) and ask if the policy meets their operational needs.

IV. Proposals Submitted Without ORP Review

This topic will be addressed at a later meeting.

V. Continuing Business

A. Graduate School/Graduate Council Operating Papers

Marcus Agustin opened the discussion by noting that policy vs. practice in following the Operating Papers may sometimes be inconsistent. Rakesh Bharati added that the Faculty Senate has published an outdated copy of the Operating Papers on its web site. Additionally, some members of the committee were unaware that Graduate Council members are automatically members of the Faculty Senate, leading to ERP's intention to make sure that the Graduate Council is more thorough about disseminating information.

The ERP committee examined the Operating Papers line by line.

I.A (Composition): Should the position of the ex-officio position of the Dean of Library and Information Services be split among the Dean of the Library and the Director of Information Technology Services? The consensus was negative. The graduate faculty does not need a specific representative from the IT part of the library. Additionally, the unit is still named Library and Information Services. Under #1, CAS is allotted four representatives. The committee felt that this number still serves the Council well. Under #4, the Operating Papers list five ex-officio members. Christa Johnson pointed out that ex-officio members have the privilege of voting unless otherwise specified. The committee felt that ex-officio members should be non-voting members and inserted the phrase "non-voting" into the text.

I.B (Alternates and Proxies): There was a great deal of discussion on the practicality of replacing oneself at Graduate Council meetings with elected alternates as opposed to sending a familiar but unelected colleague. The names of the alternates are kept in the Graduate School by its secretary; however, the Council members are not familiar with those names. Additionally, elections may not produce an alternate. The School of Dental Medicine is a good example of a unit that almost always has only one faculty member running for the position and therefore almost never provides an alternate.

The general consensus was that Council members unable to attend a single meeting should be trusted to use their own judgment in selecting a colleague with graduate faculty status to represent him or her. The committee decided to change the title of this section of the Operating Papers from "Alternates and Proxies" to "Proxies." It replaced #1 with "A proxy for a member who represents a unit is a member of the graduate faculty from the same academic unit. At-large Graduate Council members may choose a proxy from any academic unit. Student Graduate Council members may choose a proxy from the membership of the Student Senate." Under #2, the committee wished to replace "one of the elected Graduate Council alternates" with "a proxy." Under #3, the committee replaced "Elected alternates" with "A proxy." #4, which had become redundant with the above changes, was eliminated.

I.C (Terms of Office): Under item #7, the phrase "more than one academic term" was replaced with "one or more academic terms" to account for a Council member's absence of an entire semester.

The ERP committee will continue this discussion at its next meeting.

VI. New Business

There was no new business.

VII. Adjournment

Rakesh Bharati made a motion to adjourn; Yuliang Liu seconded. The motion passed unanimously. The meeting adjourned at 10:28 AM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and Dean
The Graduate School

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