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Graduate Council

EDUCATIONAL AND RESEARCH POLICIES COMMITTEE

Minutes of
December 3, 2010

MEMBERS PRESENT: Marcus Agustin (Chair), Sarah Bailey, Rakesh Bharati, David Duvernell, Christa Johnson, Yuliang Liu, Joe Schober, Mariana Solares, Jerry Weinberg, Terry Yan

MEMBERS EXCUSED: Suman Mishra

I. Announcements

Christa Johnson announced that the LINC conference will be held at Chase Park Plaza on February 24-25, 2011. She is involved in fund raising which will support SIUE faculty who wish to attend.

II. Minutes of November 5, 2010

David Duvernell made a motion to accept the minutes as submitted; Sarah Bailey seconded. The motion passed unanimously.

III. Continuing Business

A. ICR Distribution on Multidisciplinary Grants

Joe Schober and Dave Duvernell met to discuss the distribution of ICR. They suggested that the best way to divide ICR money would be according to budgeted direct costs. Schober and Duvernell will write up a policy to submit to the ERP in the spring.

B. ICR Distribution on Projects Involving Research Centers

Joe Schober and Dave Duvernell led the discussion on the research centers, focusing on the needs of the STEM center. It was agreed that each center should receive financial assistance through indirect cost recovery. However, the committee felt that more information about center needs is necessary to determine an appropriate distribution structure that would help achieve center goals. Duvernell and Agustin wished to delay further discussion on this matter until they have received responses from the centers. The committee agreed by acclamation.

C. Research and Development Committee Staggered Terms

The committee needs continuity from year to year. In 2008, when the committee was reformed into four divisions according to discipline, each new member was elected for a three year term. Since all those terms expire in Spring of 2011, Christa Johnson submitted a schedule in which four new members elected in the spring 2011 would serve one year terms, two would serve two year terms and two would serve three year terms. As terms expire in the future, each vacancy will be replaced by a faculty member who serves a three year term.

D. Research and Development Operating Papers

There was no business to conduct under this item.

E. Support for Student and Faculty Travel

Under current policy, the Graduate School allows only one party to receive funding to present a co-authored paper/presentation at a conference. The Graduate School proposed amending the travel policies to allow faculty to accompany graduate students as they travel to present the same co-authored paper.

The committee combined items one and two under faculty travel, since the sentences regarding domestic and international travel were the same. The student travel policy was amended to allow faculty to accompany students when presenting a co-authored paper.

Rakesh Bharati made a motion to accept the proposed policy as amended; Yuliang Liu seconded. The motion passed unanimously.

The committee then realized that they did not discuss removing the matching requirement for student travel, although it was presented clearly in the written material.

Rakesh Bharati made a motion to expunge the previous vote; Dave Duvernell seconded. The motion passed unanimously.

Rakesh Bharati made a motion to accept the proposed policy as amended, including dropping the matching requirement for student travel; Dave Duvernell seconded. The motion passed unanimously.

F. Cost Sharing Policy

The committee proposed deleting the first paragraph of the proposed draft. The committee moved some items from the policy to the procedure section and kept some of the language describing the federal regulations. Specifically, these were moved to "Responsibilities and Authorities": (1) "The Office of Research and Projects is …" and (2) "The instances where program guidelines…"

Dave Duvernell made a motion to accept the proposed policy as amended; Rakesh Bharati seconded. The motion passed unanimously.

IV. New Business

Christa Johnson informed the committee that they will review doctoral program and intellectual property policies in the spring.

Marcus Agustin informed the committee that the Graduate Council will be instructed to review its operating papers in the spring. ERP will send them to ERP and to former Dean, Steve Hansen, for input. Agustin will send to the ERP for discussion in January or February.

V. Adjournment

Rakesh Bharati made a motion to adjourn; Yuliang Liu seconded. The motion passed unanimously. The meeting adjourned at 11:50 AM.

Respectfully submitted,

Jerry B. Weinberg
Acting Associate Provost for Research and Dean
The Graduate School

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