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Graduate School
Graduate School

Graduate Council

EDUCATIONAL AND RESEARCH POLICIES COMMITTEE
* UNAPPROVED *
Minutes of
June 13th, 2007

MEMBERS PRESENT: Seran Aktuna, Rakesh Bharati, Roger Boyd, Mike Crider, Chair, Dave Duvernell, Christa Johnson, Nancy Lutz, Maruice Mangum, James Panico, Anne Perry, William White

MEMBERS EXCUSED: S. William Whitson

I. Announcements

The FIRST summer workshops are well underway and are attended by 21 new faculty.

II. Minutes of April 19th, 2007

The minutes were approved as submitted.

III. Summer Research Fellowship (SRF) Review and Eligibility Revisions

Nancy Lutz presented a proposal seeking to apply the same evaluation criteria and weighting scale to both the Funded University Research (FUR) and Summer Research Fellowship (SRF) review processes.

The discussion focused first on the criteria. After some discussion, it was agreed that the evaluation criteria for both programs should be similar, but not exactly the same. The following wording for the SRF evaluation criteria was proposed:

1. The originality/creativity and significance of the proposed research;

2. The clarity and appropriateness of the research design and procedure;

3. The feasibility of the project as proposed;

4. As appropriate, the researcher's prior publication and external funding record, the current research proposal's potential for external funding, and/or the updated summary of the outcomes of previous internal awards.

Seran Aktuna made a motion to accept the proposed wording. Maruice Mangum seconded. The motion passed unanimously.

Additional discussion related to the weighting of each criterion. Anne Perry suggested that there should be less emphasis on the researcher's publication and external funding record in order to help address the imbalance in junior and senior faculty applications. Bill White suggested that the imbalance might be better addressed by creating separate competitions for junior and senior faculty. Christa Johnson and Seran Aktuna pointed out that it would be too difficult to set eligibility requirements for these separate categories, "set-asides" are generally not popular, and that this topic could be discussed at a later date as the result of a separate proposal.

The following weighting was proposed:

1. The originality/creativity and significance of the proposed research (35%);

2. The clarity and appropriateness of the research design and procedure (35%);

3. The feasibility of the project as proposed (15%);

4. As appropriate, the researcher's prior publication and external funding record, the current research proposal's potential for external funding, and/or the updated summary of the outcomes of previous internal awards (15%).

Maruice Mangum made a motion to accept the proposed wording of the SRF evaluation criteria. Rakesh Bharati seconded. The motion passed unanimously.

IV. Old Business

There was no old business.

V. New Business

Christa Johnson presented a proposal to clarify the eligibility requirements for the Summer Research Fellowship (SRF) award program. The proposal sought to clarify the specific eligibility requirements for each of the two SRF categories. Bill White proposed additional changes to the wording and organization of the proposal as follows, with the significant changes underlined:

ELIGIBILITY

All tenured and tenure-track members of the SIUE faculty are eligible for the SRF competition. A researcher may compete in only one of the Summer Research categories ($8,000 or $4,000). However, a researcher can compete for and receive a Summer Research Fellowship and have other research support (both internal and external), during the same year as long as that other research support does not overlap with or compromise the SRF effort commitment. Previously funded researchers are eligible to apply again if they have submitted the final reports on all of their Graduate School sponsored projects and have fulfilled their obligation of submitting a grant proposal for external funding.

AWARDS

SRF awards are individual grants. Awards may not be divided among co-investigators. If a project involves multiple investigators, each must submit their own SRF proposal.

Up to 24 research fellowships, each in the amount of $8,000 will be awarded to faculty members who agree to devote 66% effort during the summer term to their proposed research projects. Recipients may accept other remunerative assignments during the term as long as the recipient does not exceed 100% effort during the summer term. Faculty members may not have summer research support in excess of one month's salary from any other external and/or internal source of funding.

Up to 14 "mini-grants," each in the amount of $4,000 will be awarded to faculty members who propose to apply such grants to the pursuit of approved research projects at least 33% of a summer term. Recipients may accept other remunerative assignments during the term as long as the recipient does not exceed 100% effort during the summer term. Faculty members may not have summer research support in excess of two month's salary from any other external and/or internal source of funding.

Rakesh Bharati made a motion to accept the proposed wording of the SRF eligibility criteria. Anne Perry seconded. The motion passed unanimously.

VI. Adjournment

The meeting adjourned at 10:45 AM.

Respectfully submitted,

Stephen L. Hansen
Associate Provost for Research and
Dean, Graduate School

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