Enrollment Management at SIUE

November 2012 Edition of the SIUE Enrollment Management Update

Career Development Center

79 students and 26 employers participated in Mock Interview Day on October 23 and 12 students from the PIECES scholarship program in the School of Engineering participated in mock interviews with 3 employers on November 2

108 students attended the Pete Leibman presentation “Connecting with Confidence” on October 25

152 employers and 762 students participated in fall career fairs

During the fall 2013 term, 46 employers interviewed 593 students through the On-Campus Interview program

We hosted a Veterans’ Job Search workshop on November 7 in partnership with the veterans’ rep at the IL Department of Employment Security

An updated Co-op/Internship wage report was sent to School of Business at the request of the Dean

An updated Co-op wage report was sent to the School of Engineering for their Academic Excellence Day

We are working with the Office of Admissions on a new initiative to increase individualized CDC advising to undecided students during the Springboard to Success program

Susan co-presented “A Major Decision” with Academic Advising at the October and November Preview SIUE events We are working on tracking student use of CDC services for the School of Business and 2 classes in the School of Engineering


School of Pharmacy

The application deadline for students who wish to enter the School of Pharmacy in the fall of 2013 is December 3, 2012. Application numbers are down a bit as of today. However, each year we experience a large increase in applications after the Thanksgiving holiday.

We have no good news about filling Tessa's position.

School of Pharmacy Academic Excellence Day was held on October 20. We had fewer attendees than in the past, but the day was a success.

Participated in both Preview sessions.


Office of Academic Advising

We have selected candidates to fill two of our three open positions. We are waiting for processing to be completed in order to make offers of employment. We are awaiting permission to fill our third position.

Appointments for spring advising continue to fill quickly. All categories of students - continuing, re-entry, new freshmen, and new transfer - continue to meet with us regarding spring term.

We participated in both Preview Days.

Our liaison program with University Housing continues to go well, with advisors seeing many students each week in the freshman residence halls.


School of Nursing

Still advising and registering students for Spring 13

We're accepting applications for all of our undergraduate programs....traditional (Edw and Carbondale), accelerated, and RN to BS.

Currently reviewing the possibility of doing a limited number direct freshmen admits for Fall 13.

We will soon be working on a 2 + 2 initiative with Lewis & Clark for our RN to BS program (with their associate degree nursing students).

Currently in talks with a few others that have approached us for a 2 + 2 or special offering.

An RN to MS option is in the works.

We participated in both Preview days.

Our School Nurse Internship option is being completely overhauled due to recent changes from the state.

Currently planning our Nursing Convocation ceremony.

Our Academic Excellence Day planning will begin soon


Educational Outreach

Roxie Renner has been hired as the new SWIC coordinator for Dual Admission and transfer advising. She will be staffing the office on the SWIC campus. Our group will be engaging in some strategic planning meetings during spring.


CAS Advising

We are anticipating our new advisor to begin on Dec. 3rd. The new advisor will work with students in the area of natural science and mathematics.

Participated in both preview days as well as the Fine Arts Excellence day held on Nov. 9th.

Spring advising is still going strong.


Office of Admissions

A welcome to Carolyn McCall, Office Support Associate, to the Office of Admissions. Carolyn is an alumna of SIUE with a master of music in violin performance. She will serve as the “first impression” for all visitors to the Office of Admissions.

Coordinated and completed 10 on-site admission programs to where we saw more than 450 students. Included are photos from Edwardsville High School to where we saw a total of 107 students, an 88% increase from the previous year. Photo 1 Photo 2

Gina Williams presented the “SIUE Guiding the Excellence” award to Aurora Diaz from Gwendolyn Brooks High School. Aurora was unable to attend the New Freshmen Convocation program in August. Photo

The Review and Processing unit, in partnership with the Graduate School, assisted at the SIUE Graduate School Open House. Staff worked with prospective students in regards to their application for admission, including offering the web application for the first time at the open house, to where we collected more than 220 applications for the upcoming 2013 terms. Photo

Hosted 2 Preview SIUE programs to where we welcomed over 1019 and more than 2600 total guests to campus. A special thanks to the entire SIUE community and in particular the Preview SIUE planning committee for their support to this most important campus wide initiative each fall.

For the first time, SIUE hosted “Explore Academic Excellence” programs (formerly Open House programs) in the fall term. In addition, SIUE hosted the first ever Fine and Performing Arts program for prospective students interested in Art, Music, and Theatre and Dance. A special thanks to the School of Engineering, School of Pharmacy, and College of Arts and Sciences (in particular the chairs of Art, Music, and Theatre and Dance as well as Dean Romero) for their time and effort in planning these programs and to the New Student and Campus Visit Programs staff in the Office of Admissions for their effort in expanding our fall visit opportunities for prospective students.
School of Pharmacy Explore Photo
Fine and Performing Arts Explore Photo

Hosted the 2nd annual Chicago area prospective student reception in Oak Brook, IL to where we visited with 65 students and guests. A special thanks to Mallory Sidarous (Housing), Jaime Henderson, Undergraduate Research and Creative Activities (URCA), program for their time and support to our program.

Admission Counseling staff continued fall travels to where they visited numerous high schools; community colleges; and various college fair programs (more than 200). In addition to their travels for staff, and in their “spare time” staff assisted with various other efforts such as college night programs, providing their expertise in sharing knowledge about the college process to students and family members. One staff member, Jennifer Coomer (Admission Counselor) even took time between her regular scheduled visits to meet with a group of young students to discuss the college process at Riverton Elementary in Riverton, IL. Photo 1 Photo 2

The Office of Admissions, in partnership with the Registrar’s Office (Transfer Center) and numerous individuals from each of the schools and colleges hosted the annual Community College Conference to where 49 advisors came to campus on Thursday, October 11, 2012. These individuals represented schools from all over Illinois as well as the St. Louis metro region. Special thanks to all who helped make this event a success, including Chancellor Furst-Bowe for her opening remarks.

In collaboration with University Marketing, the Academic Communications unit (and other admission staff) worked with the Academic Profiles and storage system for the more than 100 profiles. Please feel free to contact Cheryl Jordan (618-650-2535) to obtain any profiles that you may need to work with prospective/current students.

Upcoming Dates:
Spring 2013 application deadlines:
    Undergraduate and Graduate - December 14, 2012
Meridian Scholars Day - February 15, 2013
Explore Academic Excellence programs (formerly open house programs)
    School of Nursing - February 16, 2013
    School of Business - March 16, 2013
    School of Education - April 6, 2013
I-55 Chicago Area Bus Tour - February 17-18, 2013


Financial Aid

Our long awaited remodel of our front office area took place this month, stop by for a look! Thanks to the Student Employment Office for letting us invade their space!

Chief Clerk Rebecca Wayne starts work on December 17th.

We have raised $662 for our Thelma Thompson Scholarship with our silent auction this year!

We have over 15,000 financial aid applicants so far this year, and have paid over $126 million to almost 14,000 students so far this year.


Registrar

Welcome New Staff in the Office of the Registrar!

- Penny Nelson began work in the Service Center in October.

- Amy O’Connell began work at the Office of the Registrar/Admission Processing reception desk in October.

Penny and Amy are quickly catching on to office procedures. Their enthusiasm and contributions are very much appreciated!

Transfer Center

A 2+2 Exercise Science Program was formally established with Lewis & Clark Community College – Special thanks to Carla Totten, Erik Kirk and Curt Lox for their work on this initiative!

We will begin work on a 2+2 Special Education Program with Lewis & Clark Community College and a 2+2 Exercise Science Program with Southwestern Illinois College.

Records

486 diplomas were mailed for Summer 2012 graduates on November 6, 2012. If you are contacted by summer graduates who have not yet received their diplomas please refer them to Graduation staff at 650-2282 or 650-2263 for assistance.

Preparations continue for the Fall 2012 commencement ceremonies to be held on Saturday, December 15, 2012. Graduating students from the Schools of Business, Education and Nursing will participate in the 9:00 AM ceremony. Graduating students from the College of Arts and Sciences and the School of Engineering will walk in the 1:00 PM ceremony. 911 students are eligible to participate in commencement this fall. Thanks to all who have volunteered to assist on this special day for our students!

The office will begin evaluating commencement eligibility procedures and reporting as it relates to summer commencement participation.

Staff from the Office of the Registrar, Office of the Bursar, and the Office of Student Financial Aid continue to meet to improve communication of changes in Chapter 33 Post-9/11 G.I. Bill benefit processing with students receiving these benefits and to improve and facilitate G.I. Bill processing interactions between the three offices.

Registrar Operations

Three policies have been revised as a result of our recently introduced doctoral programs in Educational Leadership and Nursing Doctoral Practice.

- Policy 1F1 revisions establish various requirements for students pursuing doctoral programs.
- Revisions to Policies 1L8 and 1L13 expand definitions of what may be categorized as culminating work at the doctoral level.

The Fall 2013 Class Schedule will be available for viewing in CougarNet prior to students’ departure for winter break. The Summer 2013 class schedule has been viewable in CougarNet since mid-November. Once class schedules become available on CougarNet, changes to scheduled sections should be submitted to Academic Scheduling via the Form A/B – Schedule Change Request form. One exception to this rule is reporting change in faculty assignment. Departments are welcome to contact either Cindy Adams at Extension 5593 or Joan Green at Extension 3087 directly to have faculty assignments changed. For all other changes, the Form A/B may be sent via Campus Mail to Box 1047, faxed to Extension 3332, hand-carried to Rendleman Hall Room 1207, or sent as an electronic attachment to academicscheduling@siue.edu.

Faculty assigning grades at the end of Fall 2013 will notice a new interim page as they click on Final Grades. The first time they access the grading worksheet in CougarNet, they will be presented with an explanation of the various grading options to be used with students who unofficially withdraw from their classes. In addition, guidance on when to utilize NS, WR, and UW may be found at the top of the grading worksheets each time a faculty member accesses his or her Final Grades link.

Blackboard will be unavailable beginning Wednesday, 12.19.12 at 12:00 p.m. in order to provide important upgrades to the institutional learning management system. This outage is scheduled to last for two days as ITS completes the necessary backups and upgrade. In order to have access to their Blackboard Grade Center items, faculty are encouraged to download their final grades from Bb prior to 12.19.12. The required Blackboard maintenance should not interfere with Final Grade Submission in CougarNet, as the deadline to submit grades is 12.17.12 at 12:00pm. Instructions on downloading grades from Blackboard are available at: http://bit.ly/Qos7pP. For additional information, contact ITS at: ftc_help@siue.edu.

Cancellation of students enrolled for Spring 2013 who have not yet made first payment on their spring bills took place on Friday, December 7. 908 students were cancelled. By cancelling students’ registration for which they have not yet made a financial commitment, the University aims to free up seats prior to the start of term. Students may resume registration activities via CougarNet starting on Saturday morning, December 8 after 8:30AM.

Service Center

Hours for the Service Center during the week of December 17-21 are 8-4:30

Extended hours for the Service Center begin January 2
Jan. 2 & 3: 8-6
Jan. 4: 8-4:30
Jan. 5: 8-1
Jan. 7-Jan 10: 8-7
Jan. 11: 8-4:30
Jan. 14-17: 8-6
Jan. 18: 8-4:30
We resume normal business hours during the week of January 21. (Closed that day for MLK though): Monday and Thursday 8-6 and Tuesday, Wednesday and Friday from 8-4:30

Last day to add a class for spring is January 18
Last day to drop a class or withdraw from school is January 18
Late registration begins January 7, and includes a non-refundable late registration fee of $25 for all first time registrations.