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Civil Service Position CS15-12
July 30, 2014

Position Title
Office Support Associate 

Hiring Unit

Job Description/Responsibilities
The primary purpose of the Office Support Associate is to provide clerical support for Purchasing. This position maintains AIS Supplier Database; produces summary report of purchase orders and contracts awarded during the preceding month to send to the Board of Trustees; serves as Purchasing resource person for both vendors and University departments which includes explaining the purchasing process, forms and assists in navigating vendors and fiscal officers through the specific steps; prepares, assembles, and distributes purchase order folders for the purchasing officers; assists purchasing officers in public bid openings; and is the P-Card holder and departmental card manager for the Purchasing department and prepares reports from PaymentNet software. The Office Support Associate may be assigned additional related duties and responsibilities in support of the department’s mission and goals.

Minimum Qualifications

  1. High school graduation or equivalent; and
  2. Any one or combination totaling eighteen (18) months from the following categories:
    (a) work experience performing routine clerical/office support work, including use of 
         computer systems
    (b) vocational training that provided a knowledge of generally accepted clerical
    (c) college or university course work in Office Occupations, Business Administration,
         Business Education or closely related fields  
          30 semester hours = eighteen (18) months
    (d) college or university course work in any curriculum
          48 semester hours = eighteen (18) months; and
  3. Ability to keyboard accurately at a rate of 40 w.p.m.

Additional Skills and Abilities Preferred by Hiring Unit

  1. Excellent written and verbal communication skills.
  2. Substantial experience with Microsoft Word.
  3. Experience with Excel and Windows preferred.
  4. Experience developing and maintaining websites is preferred. 

Illinois residency required

FLSA Status

$2,007 per month

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application (required), detailed resume and unofficial transcripts to:

Southern Illinois University Edwardsville
Office of Human Resources
Campus Box 1040
Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. Qualifying applicants will be contacted to be scheduled for testing.  The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
August 13, 2014


SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.


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