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Civil Service Position #CS14-92
March 11, 2014

*Internal Applicants Only 

Position Title
Financial Aid Adviser Coordinator - QA

Hiring Unit
Office of Student Financial Aid

Job Description/Responsibilities
The Financial Aid Adviser Coordinator supervises the Verification Unit as they verify applicant data with supporting documentation and subsequent correction of data with the U.S. Department of Education.  Specific duties include, but are not limited to:

  • Coordinating the file review requirements of the Quality Assurance Program (QAP) with technical specialist
  • Reviewing verification edits yearly
  • Monitoring office policies, procedures, and data to ensure compliance with federal and state requirements
  • Reviewing reports for accuracy and potential problems and the resolution of such
  • Analyzing reports generated from Quality Analysis Tool software
  • Leading office QAP Team and acting as office liaison to the U.S. Department of Education Quality Assurance Program

The Financial Aid Adviser Coordinator - QA may be assigned additional related duties and responsibilities in support of the department’s mission and goals. 

Minimum Qualifications

  1. High school graduation or equivalent
  2. Any one or any combination that equals three (3) years (36 months) from the categories below:
       a. General office experience
       b. College course work in any field
         • 30 semester hours equals one (1) year (12 months)
         • Associate’s Degree (60 semester hours) equals two (2) years (24 months)
         • 90 semester hours equals three (3) years (36 months)
         • Bachelor’s Degree (120 semester hours) equals four (4) years (48 months)
  3. One (1) year (12 months) of experience in working with student employment, student financial aid/loans, student admissions/recruitment, scholarship/grant programs or other closely related work experience 

Illinois residency required

FLSA Status

$2,558 per month

Application Process – Internal Applicants Only
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  Internal candidates interested in applying for this position, should complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues. 

Qualified Internal applicants must submit a Civil Service application (required), resume and unofficial transcripts to: 

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040 

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
March 18, 2014


SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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