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Civil Service Position #CS14-22R
June 9, 2014

Position Title
Admissions/Records Specialist I

Hiring Unit
Office of the Registrar

Job Description/Responsibilities
The Admissions/Records Specialist I is the first level of admissions work involved with the processing and admission of undergraduate and professional applicants to the University.  The primary purpose of this position is to review, evaluate, verify, interpret and process admission applications and documents under the direction of the Admissions/Records Specialist II.  This position is required to accurately determine the correct level of admission for each applicant by evaluating the application, transcripts and supporting documents received from the applicant and/or high school/universities on a daily basis.  S/he must have an understanding of University admission policy and tools available to make these decisions and perform grade point average checks or calculation as necessary, and check college accreditation for unfamiliar institutions.  This position is required to respond in writing and or verbally to a myriad of general and applicant specific questions.  The Admissions/Records Specialist I may be assigned other related tasks in support of the department’s mission and goals.

Minimum Qualifications

1. High school graduation or equivalent
2. Any one or any combination of the following types of preparation:
   (A) college or university course work
   (B) responsible records management work experience, involving public contact
         (i.e. customer service, public relations) that totals 1.0 unit according to the
         following conversion rates:
           60 semester hours of “A”, of which 12 semester hours are in the Business,
           Communication, Education or Social Science fields = 1.0 unit
           24 months of “B” = 1.0 unit
           Amounts of experience or training less than those listed above should be
           converted to decimal equivalents of 1.0 unit and added together when computing
           combinations of the different types of preparation.

Additional Skills and Knowledge Preferred

  • Typing skills with speed and accuracy, preferably 55 words per minute
  • 3 years of combined education and/or work experience in college admission or records analysis
  • Thorough knowledge and understanding of University admission policies and procedures
  • Ability to research and analyze information
  • Strong attention to detail
  • Ability to work accurately under pressure and meet deadlines while faced with a large volume of data entry
  • Proficient with Banner or related student information systems

Illinois residency required

FLSA Status

$1,988 per month

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application (required), resume and unofficial transcripts to:
     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
 June 20, 2014

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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