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Civil Service Position CS14-05
August 1, 2013

Position Title
Payroll Specialist II

Hiring Unit
Facilities Management

Job Description/Responsibilities
This position processes, costs, reconciles and maintains ~9M in payroll and salary time records on the Facilities Management Cash Account for 180 permanent personnel.  Knowledge of and responsible for the payroll of a diverse workforce with negotiated union pay agreements, this position is responsible for ensuring accurate and timely completion of payrolls on biweekly and semi-monthly schedules. In addition, this position is responsible for proper records handling and retention of employee time cards and absence records as the source documentation of time worked for the employee.  S/he is responsible for the oversight of accurate job costing into the FM CWMS system and reconciliation of job cost billing to payroll certifications.  This position maintains accurate leave balances of all departmental employees through paycode costing in TMA job cost system for upload to the Banner system or manual generation of salary time recordkeeping and leave balance updating in Banner.  The Payroll Specialist II position may be assigned additional related duties and responsibilities in support of the department’s mission and goals.

Minimum Qualifications
1. Possession of credential requirements listed for the Payroll Specialist I

2. One year of work experience performing duties comparable to those listed in the
     Payroll Specialist I
    One year of vocational training in a related business curriculum (such as accounting
     business administration, finance, economics, or management sciences)
    6 semester hours in a related business curriculum (such as accounting, business
    administration, finance, economics, or management sciences)
    15 semester hours in any field
    Any combination of the above totaling one year

Illinois residency required


$1,966 per month

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application http://www.siue.edu/humanresources/forms/pdf/APPLICATION_FOR_CIVIL_SERVICE_EMPLOYMENT.doc (required), detailed resume and unofficial transcripts to:

    Southern Illinois University Edwardsville
    Office of Human Resources
    Campus Box 1040
    Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:  civilserviceapplications@siue.edu.

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.

Application Deadline
August 15, 2013

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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