Southern Illinois University Edwardsville Logo
Apply to SIUE
Institutional Header

Civil Service Position #CS14-91
March 11, 2014

Position Title
Office Support Specialist

Hiring Unit
Electrical and Computer Engineering

Job Description/Responsibilities
The Office Support Specialist assists the department chair for Electrical and Computer Engineering with drafting course schedules, coordinating the scheduling of classrooms, keeping track of department and grant budgets, making purchases needed for the department and faculty, preparing paperwork for program and course changes, collecting  and summarizing course evaluation forms, collecting and compiling activity reports and career surveys.  This position reviews and corrects documents related to faculty load reports and payroll certification, assists in reviewing students’ probation and retention status, signs fiscal documents as directed and assists with assessment data collection and accreditation visit preparation tasks as assigned.  S/he assists the department chair with the typing/printing of letters and memos related to department business, helps with updates to the department web content as needed, assists the graduate program director in notifying graduate applicants about their admission status, prepares contracts for faculty, call staff and graduate assistants as needed, and assists the department faculty with travel reimbursements tasks. The Office Support Specialist may be assigned other related tasks in support of the department’s mission and goals. 

Minimum Qualifications

  1. High school graduation or equivalent.
  2. Twelve (12) months of clerical/office support work experience comparable to that performed at the Office Support Associate level of this series or in other positions of comparable responsibility.
  3. Any one or combination totaling twenty-four (24) months from the following categories:
    (a)  work experience performing clerical/office support work
    (b)  vocational training that provided a knowledge of generally accepted clerical procedures
    (c)  college or university course work in Office Occupations, Business Administration, Business Education, or closely related fields 36 semester hours = twenty-four (24) months
    (d)  college or university course work in any curriculum 60 semester hours = twenty-four (24) months  
  4. Ability to keyboard accurately at a rate of 40 net w.p.m.                               

Additional Knowledge and Skills Preferred
This position must have a good working knowledge of Microsoft Office, e-mail, and Banner software.  Applicants must be able to function independently with minimum supervision and be dependable in maintaining confidentiality.  

Illinois residency required

FLSA Status

$2,278 per month

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  NOTE: Some positions may be represented by a union and may require union dues. 

Qualified applicants must submit a Civil Service application (required), resume and unofficial transcripts to: 

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
March 25, 2014 

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

facebookoff twitteroff vineoff linkedinoff flickeroff instagramoff googleplusoff tumblroff foursquareoff socialoff